Classification Title:

OPS Human Resources Office Assistant

Job Description:

Job duties include but are not limited to:

Answer phone calls, email requests, and HR suite door in a timely manner Greet and assist customers Scan and file documents Coordinate and schedule conference room reservations and/or Zoom meetings Office management such as distributing mail, maintaining the printer/copier, ordering office supplies, etc. Manage and maintain multiple filing systems, databases, and org charts Approve and submit Gator1 badge requests Coordinate with new CVM hires to obtain new hire documents Maintain CVM animal bite report spreadsheet Maintain CVM alternate work location spreadsheet Drop off / pick up documents around UF campus as needed Handle special projects and other duties as assigned

Once fully trained, may take on additional duties such as:

Conduct experience and education verifications Run semester reports for student assistant enrollment Create and disseminate departmental communications Assist with time approval process, time exceptions, and entering premium pay Process electronic Personnel Action Forms (ePAFs) Process various payroll related requests including but not limited to emergency checks, wage refunds, on-cycles, and prior-90s Assist with FMLA process by navigating time entry and Extended Leave of Absence Forms. Assist with new CVM hire distributions Attend monthly HR forums and department administrator meetings Attend trainings to become a notary and Pro3 certified Other administrative, personnel, and payroll duties may be assigned, which would include regular cross training with HR team members

Schedule will be Monday - Friday, 8:00am - 5:00pm, with a one-hour lunch break.

Expected Salary:

$14.00 - $15.00

Minimum Requirements: High school diploma Valid Driver's license Preferred Qualifications: Office assistant/receptionist experience Experience with Microsoft Office Suite, such as Outlook and Excel Experience with Google Workspace Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No