Deposita(TM), An Allied Universal(R) Company has perfected the art of cash management using world-class innovation, technology, and tailored solutions. We serve customers in retail, wholesale and banking sectors through in-depth consultations. We ensure every security need is met and exceeded every step of the way. Join our Phenomenal team today! We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time customer support jobs!
Job DescriptionDeposita(TM), an Allied Universal® Company, is hiring a Order Entry Analyst. The primary function of the Order Entry Analyst position is to provide and administer support to the various functions with Deposita. This includes overseeing the onboarding of new customers, the processing of vendor invoices, and the creation of customer invoices. In addition, this role will be responsible for managing assignments and status of inbound service requests for KOYUS updates, changes, creation, or deletion from the Deposita functional teams and customers until final resolution. Other duties include assisting in the distribution of specialized billing for strategic and regional accounts, updating PeopleSoft accordingly for these assigned accounts, providing custom reports or spreadsheets via Excel upon request, and supporting the customer activation process.
Temporary Position - 4 months - Full Time
RESPONSIBILITIES:
Manage the pipeline of service requests, delegate, review, and route, or complete, requestsEvaluate out of scope charges, determine if Deposita charges customer or not pay supplierCoach and mentor Order Entry Specialist team members; edit work product as needed to ensure accuracy, highest quality of work with deadlines and expectations being met or exceededEvaluate requests for change, activation, and update to customer information; liaise with OTC internal staffCreate, sort, and distribute periodic reports in a timely mannerCreate customized invoices, reports, and schedules as assignedServe as liaison with service requestor on status issuesQUALIFICATIONS:
Associate’s degree in Accounting, Finance, Business Management, or a related fieldMinimum of one (1) year of experience in a centralized customer service or billing environmentWork history must demonstrate each of the following:Experience demonstrating knowledge of billing and receivables processExperience with vendor management and payable processingAdvanced experience utilizing Excel, Google Sheets or similarDemonstrated ability to manage a high volume of diverse activities while meeting deadlines and quality standardsMust possess strong oral, written, and analytical skillsEffective oral and written communicationPlanning and organizingProficiency with Microsoft Office ApplicationsProblem solvingForecasting, predictingActive listeningWrite informatively, clearly, and accurately Identify critical issues quickly and accurately TeamworkAttention to detailPREFERRED QUALIFICATIONS:
Working knowledge of Finance-related processes in ERP environment, PeopleSoftPrevious experience in an “Order to Cash” financial process environmentPrevious experience in a “Procure to Pay” financial process environmentIntermediate skill level in Microsoft Office; Excel in particular.Experience working with internal and external clients ClosingAllied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
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