Job Title: Order Entry Coordinator
Job Description

We are seeking a detail-oriented and reliable Order Entry Coordinator to join our team. The primary responsibilities include processing all activities recorded in the order entry mailbox, reviewing product orders for completeness and accuracy, and entering all orders into the system. The role involves creating budgets in Microsoft Excel, reviewing monitoring and service maintenance orders, ensuring required documentation is received, and accurately logging all services sold for recurring monthly revenue. You will assist the sales team with ordering document requirements, maintain project files on Microsoft SharePoint, and handle special projects as needed.

ResponsibilitiesProcess all activity recorded in the order entry mailboxReview all product orders for completeness and accuracyEnter all orders (financial, commercial, enterprise, and national accounts) into the systemCreate budgets in Microsoft Excel using data from Big Machines for revenue recognitionReview all monitoring and service maintenance orders for accuracy and submit to appropriate internal groupsEnsure all required documentation is received from the sales team and submitted to Contract AdministrationAccurately log and track all services sold for recurring monthly revenue for Sales Compensation purposesAssist sales with any questions pertaining to ordering document requirementsCreate and maintain project files on applicable Microsoft SharePoint siteReview and process change ordersProcess cancellationsAssist with special projectsMaintain composure in dealing with executives, clients, and staff under urgent and pressure situationsHandle and expose sensitive and confidential information appropriatelyAssist and backup other positions as neededPerform additional responsibilities as requested by the managerEssential Skills1 to 3 years of experience working with sales contractsProficient in Microsoft Office (Word, Excel, PowerPoint)Experience with Excel pivot tables, V-lookups, and formulasStrong analytical and problem-solving skillsExcellent verbal and written communication skillsAbility to prioritize tasks and meet deadlinesProfessional and organized with strong ethical standards for handling confidential informationOutstanding interpersonal and customer service skillsGeneral business acumenWillingness to work overtime as neededAdditional Skills & QualificationsBachelor's degree in business, finance, or accounting (experience in lieu of degree will be considered)Experience with contract documents and order processingExperience with Microsoft Dynamics (preferred but not required)Work Environment

This position is based in an office environment with a pit-type setting, working alongside other Order Entry Coordinators. The role requires maintaining composure while handling sensitive information and working under pressure. The office encourages growth internally within the company.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Uniontown,OH.

Application Deadline

This position is anticipated to close on Mar 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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