Orientation & MSU Friday Program Coordinator
Montana State University
Position Details Position Information Announcement Number STAFF - VA - 25171 For questions regarding this position, please contact: Shannon Bangen
(406) 994-2453
shannon.bangen@montana.edu Classification Title Events/Promo Coord II Working Title Orientation & MSU Friday Program Coordinator Brief Position Overview Assist in facilitating New Undergraduate Student Programs in the Office of Admissions including MSU Friday and Orientation. This includes registration processes, recruitment mailings, website management, event planning and management, prospective student data entry, management of student workers, responding to email and phone inquiries, and assisting the Associate Director of New Student Programs with special projects, as needed. Position Number 4M0810 Department Admissions Division Division of Student Success Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $24.04 per hour, commensurate with experience, education, and qualifications. Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement The Office of Admissions is responsible for the marketing, recruitment, application processing and orientation of new undergraduate students and the maintenance and processing of their records. The office is responsible for upholding Board of Regents and University requirements, policies and procedures regarding applications for admission, residency, acceptance of transfer credit and other issues related to enrollment. The successful candidate must have a desire to become part of a successful and energetic recruitment program, be goal-oriented, be able to organize time, tasks and record-keeping systems and demonstrate strong interpersonal and communication skills. Duties and Responsibilities Assist in the planning and management of large-scale events serving up to 2,000 participants. Manage multiple projects concurrently while serving in a fast-paced, energetic environment. Hire, train, and supervise student employees and assist with the management of the Orientation Leader Program. Develop and maintain positive relationships with a wide variety of campus offices. Coordinate marketing and promotional efforts to prospective students and their families through mail, website maintenance, and email. Resolve conflict situations tactfully and professionally. Disseminate vital information accurately and efficiently over the phone, by email, and in person. Collect, enter and maintain prospective student information in various databases and CRM technologies. Manage email and phone inquiries and serve as the first point of contact for prospective students and their families. Assist the Associate Director-New Student Programs with special projects, as needed. Required Qualifications – Experience, Education, Knowledge & Skills Bachelor’s degree or post-secondary education plus applicable experience working with students and programs or activities, or a combination of education and/or applicable experience. Demonstrated excellent written communication and customer service skills, including effectiveness in small group discussions and one-on-one conversations. Demonstrated competence in organizing and prioritizing workloads, functioning independently using good judgment, initiative, and discretion. Demonstrated ability to assist in the planning and facilitation of large-scale events and programs Demonstrated competence using a large database, word processing, e-mail, and internet software and the ability to accurately and efficiently perform data entry. Preferred Qualifications – Experience, Education, Knowledge & Skills Experience with college/university student recruitment efforts. First-hand knowledge and experience with student development programs and initiatives. Experience with Banner or similar software package/relational database. Knowledge of or experience with MSU Bozeman Policies and Procedures. The Successful Candidate Will Demonstrated ability effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision, while maintaining a positive, effective, and professional approach. Demonstrated skill in organizing and prioritizing simultaneous workloads, meeting deadlines, and remaining adaptable to changing priorities while maintaining a positive, effective, and professional approach. Demonstrated ability designing, formatting, and proofing business correspondence and electronic media. Demonstrated ability developing and maintaining detailed, accurate record keeping systems. Knowledge of and demonstrated ability accurately following administrative policies, requirements, and procedures. Consistently exercise initiative and good judgment. Effectively operate work related equipment. Possess the ability to communicate effectively with employees and the public in person, over the phone and by email. Ability to establish and maintain effective working relationships with co-workers and the public in a team-oriented environment; ability to represent the Office of Admissions and its programs to others in a professional and courteous manner. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on November 28, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
(406) 994-2453
shannon.bangen@montana.edu Classification Title Events/Promo Coord II Working Title Orientation & MSU Friday Program Coordinator Brief Position Overview Assist in facilitating New Undergraduate Student Programs in the Office of Admissions including MSU Friday and Orientation. This includes registration processes, recruitment mailings, website management, event planning and management, prospective student data entry, management of student workers, responding to email and phone inquiries, and assisting the Associate Director of New Student Programs with special projects, as needed. Position Number 4M0810 Department Admissions Division Division of Student Success Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $24.04 per hour, commensurate with experience, education, and qualifications. Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement The Office of Admissions is responsible for the marketing, recruitment, application processing and orientation of new undergraduate students and the maintenance and processing of their records. The office is responsible for upholding Board of Regents and University requirements, policies and procedures regarding applications for admission, residency, acceptance of transfer credit and other issues related to enrollment. The successful candidate must have a desire to become part of a successful and energetic recruitment program, be goal-oriented, be able to organize time, tasks and record-keeping systems and demonstrate strong interpersonal and communication skills. Duties and Responsibilities Assist in the planning and management of large-scale events serving up to 2,000 participants. Manage multiple projects concurrently while serving in a fast-paced, energetic environment. Hire, train, and supervise student employees and assist with the management of the Orientation Leader Program. Develop and maintain positive relationships with a wide variety of campus offices. Coordinate marketing and promotional efforts to prospective students and their families through mail, website maintenance, and email. Resolve conflict situations tactfully and professionally. Disseminate vital information accurately and efficiently over the phone, by email, and in person. Collect, enter and maintain prospective student information in various databases and CRM technologies. Manage email and phone inquiries and serve as the first point of contact for prospective students and their families. Assist the Associate Director-New Student Programs with special projects, as needed. Required Qualifications – Experience, Education, Knowledge & Skills Bachelor’s degree or post-secondary education plus applicable experience working with students and programs or activities, or a combination of education and/or applicable experience. Demonstrated excellent written communication and customer service skills, including effectiveness in small group discussions and one-on-one conversations. Demonstrated competence in organizing and prioritizing workloads, functioning independently using good judgment, initiative, and discretion. Demonstrated ability to assist in the planning and facilitation of large-scale events and programs Demonstrated competence using a large database, word processing, e-mail, and internet software and the ability to accurately and efficiently perform data entry. Preferred Qualifications – Experience, Education, Knowledge & Skills Experience with college/university student recruitment efforts. First-hand knowledge and experience with student development programs and initiatives. Experience with Banner or similar software package/relational database. Knowledge of or experience with MSU Bozeman Policies and Procedures. The Successful Candidate Will Demonstrated ability effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision, while maintaining a positive, effective, and professional approach. Demonstrated skill in organizing and prioritizing simultaneous workloads, meeting deadlines, and remaining adaptable to changing priorities while maintaining a positive, effective, and professional approach. Demonstrated ability designing, formatting, and proofing business correspondence and electronic media. Demonstrated ability developing and maintaining detailed, accurate record keeping systems. Knowledge of and demonstrated ability accurately following administrative policies, requirements, and procedures. Consistently exercise initiative and good judgment. Effectively operate work related equipment. Possess the ability to communicate effectively with employees and the public in person, over the phone and by email. Ability to establish and maintain effective working relationships with co-workers and the public in a team-oriented environment; ability to represent the Office of Admissions and its programs to others in a professional and courteous manner. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on November 28, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
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