Job Posting Title:
Outreach Coordinator, College of Fine Arts Admissions----
Hiring Department:
College of Fine Arts----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
General NotesThe College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.
Benefits package:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Other services and perks.
This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.
Note on Search Timeline:
Posting opens week of December 9
UT Holiday: December 23 - January 1
Candidate Review Begins: January 6
PurposeTo drive outreach efforts for the College of Fine Arts Admissions team through the cultivation of partnerships with schools and community-based organizations. To support the admissions team with university-wide events and other Fine Arts admissions efforts.
ResponsibilitiesSchool and CBO relationship management. Cultivate and maintain strategic partnerships with schools and community-based organizations (CBOs) to assist in identifying and engaging with talented prospective students. Research potential partner organizations, maintain detailed database, and monitor partner organization activities online and in social media to identify opportunities for collaboration, outreach or recruitment. Implement communications plan to inform partners of updates and timely reminders pertaining to undergraduate admission, degree offerings, and opportunities for engagement. Design presentations tailored to school and CBO groups.
Student outreach and recruitment. Visit Texas high schools and attend regional school and CBO events, with an emphasis on Central Texas, to cultivate relationships and generate student inquiries. Utilize client-relationship-management (CRM) database to plan and manage engagement with prospective undergraduate students throughout the college search and enrollment process. Travel required.
Coordinate College of Fine Arts group visit program. Manage requests from high school-aged groups to visit the College of Fine Arts. Develop and coordinate relevant activities, e.g., info sessions, student panels, and facility tours. Facilitate registration and related communications. Reserve parking and space as needed. Coordinate with internal partners who are contributing to group activities.
College of Fine Arts Teamwork: Facilitate or assist with college and university-wide events hosted by the College of Fine Arts and Office of Admissions, on campus, online and in regional locations. Contribute to the development of the strategic recruitment plan and assess effectiveness of activities in shaping outcomes. Contribute as a member of the College of Fine Arts Admissions Team, collaborating with and supporting colleagues and student ambassadors. Ensure that all processes follow procedures established by the department, college and related campus units.
Internal collaboration and coordination. Identify and coordinate opportunities for admissions staff to recruit high school or transfer students who participate in COFA youth programs and initiatives. Collaborate regularly with internal partners to increase the impact of our collective engagement with school and community base organizations.
Required QualificationsBachelors degree and at least 3 years’ experience.
Proficiency with Microsoft Office: Outlook, Excel, PowerPoint, Teams.
Demonstrated experience and ability to facilitate engaging presentations.
Required Competencies:
Service Excellence
Effective Communication
Interpersonal Relationships
Accuracy and Attention to Detail
Initiative
Relevant education and experience may be substituted as appropriate.
Preferred QualificationsBackground in arts or design.
Experience teaching/mentoring/counseling high school-aged students.
Excellent presentation skills, including tailoring presentations for different audiences.
Driving RequiredThis job requires a class "C" operator's driver's license. The applicant selected must provided a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range$50,000 - $54,000
Working Conditions4 Days a week minimum on-campus
Some car travel required
Prolonged screen time
Repetitive use of a keyboard at a workstation
Use of manual dexterity.
Work ShiftMonday – Friday, 8am – 5pm, with occasional nights and weekends for recruitment and outreach events.
Required MaterialsResume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.