Job Description

Did you know that some of NAPA's biggest customers are Airlines, City & Government facilities and public schools? NAPA supplies many parts to these places that keep them moving and because we have been so successful at it, we are looking to grow this division even more! NAPA Auto Parts has a truly unique opportunity available in our dynamic and growing Integrated Business Solutions (IBS) division as a Paperwork Reduction Clerk. Who is NAPA IBS:The NAPA Integrated Business Solutions (IBS) Division is a partnership with any customer that needs assistance running a highly efficient parts department within their business. Examples include government vehicle maintenance stations, utility companies, construction companies, ground support maintenance stations for airlines, car dealerships etc. NAPA provides supply chain expertise, systems and vendor relationships that serve our customer's efficiencies and bottom line when we step in to manage their parts departments. Check out this video to learn more about the dynamic division of NAPA IBS www.napa-ibs.com What you will be doing in this role: Supports the NAPA Integrated Business Solutions (IBS) division locations in daily reconciliation of paperwork to ensure accurate daily controls to produce an accurate year end write-off.

Position Performance Measures:Timely reconciliation of paperworkIBS site inventory reconciliationEnsure accurate accounting of all items billed to the IBS siteEnsure accurate accounting of all credits requested by the IBS siteEnsure accurate inventory write offs

Responsibilities

Typical Day in the Life of an IBS Reduction Clerk: Reviews all incoming paperwork to ensure accuracy of information being reportedEnsures IBS PWR daily/weekly/monthly reconciliation items are being submitted per the IBS policy and procedure guideSends invoices to accounting in order to obtain a weekly missing invoice reportSends weekly ""missing information"" reports to Site Managers with a request to return the required information.Reconciles invoices and buyoutsReviews buyouts to ensure coding/costing/descriptions are correct and account for freight and taxReviews daily reports to ensure merchandise from the DC (and other DC's) have been received at IBS locations, and makes certain locations are billed correctlyReconciles daily items charged to the sites ledger, ensuring proper accounting for everything the site was billed and creditedReconciles month end P-card recycle reportsReports any anomalies in the daily paper work to the loss preventionReviews and ensures battery credits are properly processed and appliedReviews and ensures all non-company, non-stock returns are processed weeklyReviews and issue MI rebates to stores (EOM)racks returns in APA systemTracks invoices dailyUtilizes TAMS daily to check inventory and assist with paperwork reconciliationCommunicates daily with Site Managers on missing items or items which require clarificationReviews and ensures write off paperwork is complete before submission on a bi-annual basis

Qualifications

What we need from you so that you can be successful in this role: HS Diploma or equivalent requiredStrong communication skills, both written and verbal6 months relevant prior work experience, store experience a plusBasic understanding of accountingStrong computer skills and a good understanding of ExcelMust enjoy working in a fast-paced setting and possess an ability to remain calm under pressurePossess analytical problem solving skills, multi tasking, and attention to detail

What we are pleased to offer you:

Outstanding health benefits and 401KStable company. Fortune 200 with a ""family"" feelCompany Culture that works hard, yet takes care of employeesOpportunity for accessing multiple career paths, ongoing development, with support from leaders and your team

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