The Board of Registration in Medicine (BORIM) under the Massachusetts Department of Public Health (DPH) is seeking an experienced professional, who in the role of a Paralegal Specialist will research and analyze malpractice information, out-of-state discipline complaints / reports from the NPDB; prepare legal documents including draft subpoenas and DPH Orders. The incumbent shall maintain legal databases, perform compliance functions with respect to state and federal laws, respond to inquiries concerning laws, rules, regulations, policies and procedures applicable to the work of the agency and the Enforcement Division.

The paralegal specialist shall assist attorneys and investigators in communications with witnesses, assist attorneys in preparing, editing and proofreading documents and letters. They schedule and coordinate meetings, maintain a division calendar, compile and prepare Board and Committee materials, record and transcribe Committee minutes, assist attorneys with acquiring and coordinating the services of vendors to serve subpoenas, provide stenographic transcripts and translations. They also assist attorneys and investigators with obtaining and preserving evidence, including hospital records, medical records and pharmacy data; facilitate the hiring of medical expert reviewers, including processing contracts and assisting with compiling documents for expert review; assist the Director of Enforcement, attorneys and investigative staff in carrying out their job duties; and perform related work as required.

Duties and Responsibilities (these duties are a general summary and not all inclusive.

Assist in reviewing and filing pleadings and motions in adjudicatory proceedings and trial court actions.Coordinate with attorneys and investigative staff to facilitate the acquisition of medical records, including as acting as a liaison to Department of Public Health (DPH) to acquire DPH Orders, and tracking timely compliance with Orders; reviewing medical records to identify and redact personal identifying information, as needed; and ensuring medical records are maintained consistent with Division protocol.Coordinate with Director of Enforcement and attorneys to facilitate the approval, preparation, and service of investigative subpoenas, including reviewing and ensuring compliance with applicable laws, regulations, policies and standards.Coordinate with the Board’s contracted peer review entity regarding case reviews, including sending cases to the entity and tracking cases sent to and received from the entity. Oversee the preparation of meeting agendas and coordinates appearances before the Committee.Act as Committee clerk, compiles and prepares materials for Committee meetings, attends Committee meetings, and maintains records and Committee minutes. Maintain a calendar of events for cases at DALA.Coordinate with Enforcement staff and the Board’s budget coordinator to secure contracts for expert witness review of investigative material, including reviewing contracts to ensure that they are complete and accurate; reviewing the invoice to ensure it is the appropriate form and within the amount approved for in the contract; sending material to the medical expert; maintaining a spreadsheet to track open contracts; and notifying attorneys and investigative staff of outstanding contracts prior to the close of the fiscal year. Maintain knowledge of the Board’s statutes and regulations, and statutes and regulations applicable to adjudicatory procedure. Maintains courteous and professional demeanor while working under occasionally stressful working conditions.Track the submission of Consent Orders and Statements of Allegations, remind Complaint Counsel in advance of deadlines that documents are due, and ensure that documents are appropriately forwarded to the Division of Law and Policy. Assist with matters involving the Board’s authority to impose reciprocal discipline, including reviewing disciplinary actions imposed by other states on the Board’s licensees, acting as a liaison to the medical boards of other states to obtain information, and participating in discussion with licensees who are pro se.Assist attorneys with hearing preparation, including assembling, and organizing exhibits; ensuring service of subpoenas; coordinating with IT to acquire equipment and secure technical support when needed; ensuring that a stenographer has been scheduled; and that the translator services have been obtained when necessary.Maintain databases and tracking systems to provide current, accurate information on Board and Committee matters.Coordinate with attorneys and investigative staff to acquire prescription data from pharmacies, including acting as a liaison with pharmacy personnel; inspecting data received to ensure thoroughness; compiling the data into a functional format; and ensuring that data is maintained in according with Division protocols. Perform such general legal work as required, including proofreading.

Required Qualifications

Skill to use a computer to conduct research, manage databases and produce written documents.Talent to communicate effectively, in writing as well as verbally.Skill to gather information through questioning and by examining records and documents.Capability to exercise discretion in handling confidential information.Ability to read and understand legal documents.

Preferred Qualifications

Capacity to multi-task and prioritize responsibilities.

Special Requirements:

Based on assignment, possession of a current and valid Massachusetts Motor Vehicle Operator's License may be required.

About theBoard of Registration in Medicine:

The Board of Registration in Medicine’s mission is to ensure that only qualified and competent physicians of good moral character are licensed to practice in the Commonwealth of Massachusetts and that those physicians and health care institutions in which they practice provide to their patients a high standard of care, and support an environment that maximizes the high quality of health care in Massachusetts.

Learn more about our work:https://www.mass.gov/orgs/board-of-registration-in-medicine

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.

We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

Pre-Offer Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visithttp://www.mass.gov/hhs/cori

Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4

The Board of Registration in Medicine (BORIM) under the Massachusetts Department of Public Health (DPH) is seeking an experienced professional, who in the role of a Paralegal Specialist will research and analyze malpractice information, out-of-state discipline complaints / reports from the NPDB; prepare legal documents including draft subpoenas and DPH Orders. The incumbent shall maintain legal databases, perform compliance functions with respect to state and federal laws, respond to inquiries concerning laws, rules, regulations, policies and procedures applicable to the work of the agency and the Enforcement Division.

The paralegal specialist shall assist attorneys and investigators in communications with witnesses, assist attorneys in preparing, editing and proofreading documents and letters. They schedule and coordinate meetings, maintain a division calendar, compile and prepare Board and Committee materials, record and transcribe Committee minutes, assist attorneys with acquiring and coordinating the services of vendors to serve subpoenas, provide stenographic transcripts and translations. They also assist attorneys and investigators with obtaining and preserving evidence, including hospital records, medical records and pharmacy data; facilitate the hiring of medical expert reviewers, including processing contracts and assisting with compiling documents for expert review; assist the Director of Enforcement, attorneys and investigative staff in carrying out their job duties; and perform related work as required.

Duties and Responsibilities (these duties are a general summary and not all inclusive.

Assist in reviewing and filing pleadings and motions in adjudicatory proceedings and trial court actions.Coordinate with attorneys and investigative staff to facilitate the acquisition of medical records, including as acting as a liaison to Department of Public Health (DPH) to acquire DPH Orders, and tracking timely compliance with Orders; reviewing medical records to identify and redact personal identifying information, as needed; and ensuring medical records are maintained consistent with Division protocol.Coordinate with Director of Enforcement and attorneys to facilitate the approval, preparation, and service of investigative subpoenas, including reviewing and ensuring compliance with applicable laws, regulations, policies and standards.Coordinate with the Board’s contracted peer review entity regarding case reviews, including sending cases to the entity and tracking cases sent to and received from the entity. Oversee the preparation of meeting agendas and coordinates appearances before the Committee.Act as Committee clerk, compiles and prepares materials for Committee meetings, attends Committee meetings, and maintains records and Committee minutes. Maintain a calendar of events for cases at DALA.Coordinate with Enforcement staff and the Board’s budget coordinator to secure contracts for expert witness review of investigative material, including reviewing contracts to ensure that they are complete and accurate; reviewing the invoice to ensure it is the appropriate form and within the amount approved for in the contract; sending material to the medical expert; maintaining a spreadsheet to track open contracts; and notifying attorneys and investigative staff of outstanding contracts prior to the close of the fiscal year. Maintain knowledge of the Board’s statutes and regulations, and statutes and regulations applicable to adjudicatory procedure. Maintains courteous and professional demeanor while working under occasionally stressful working conditions.Track the submission of Consent Orders and Statements of Allegations, remind Complaint Counsel in advance of deadlines that documents are due, and ensure that documents are appropriately forwarded to the Division of Law and Policy. Assist with matters involving the Board’s authority to impose reciprocal discipline, including reviewing disciplinary actions imposed by other states on the Board’s licensees, acting as a liaison to the medical boards of other states to obtain information, and participating in discussion with licensees who are pro se.Assist attorneys with hearing preparation, including assembling, and organizing exhibits; ensuring service of subpoenas; coordinating with IT to acquire equipment and secure technical support when needed; ensuring that a stenographer has been scheduled; and that the translator services have been obtained when necessary.Maintain databases and tracking systems to provide current, accurate information on Board and Committee matters.Coordinate with attorneys and investigative staff to acquire prescription data from pharmacies, including acting as a liaison with pharmacy personnel; inspecting data received to ensure thoroughness; compiling the data into a functional format; and ensuring that data is maintained in according with Division protocols. Perform such general legal work as required, including proofreading.

Required Qualifications

Skill to use a computer to conduct research, manage databases and produce written documents.Talent to communicate effectively, in writing as well as verbally.Skill to gather information through questioning and by examining records and documents.Capability to exercise discretion in handling confidential information.Ability to read and understand legal documents.

Preferred Qualifications

Capacity to multi-task and prioritize responsibilities.

Special Requirements:

Based on assignment, possession of a current and valid Massachusetts Motor Vehicle Operator's License may be required.

About theBoard of Registration in Medicine:

The Board of Registration in Medicine’s mission is to ensure that only qualified and competent physicians of good moral character are licensed to practice in the Commonwealth of Massachusetts and that those physicians and health care institutions in which they practice provide to their patients a high standard of care, and support an environment that maximizes the high quality of health care in Massachusetts.

Learn more about our work:https://www.mass.gov/orgs/board-of-registration-in-medicine

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.

We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

Pre-Offer Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visithttp://www.mass.gov/hhs/cori

Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) two years of full-time, or equivalent part-time, paraprofessional experience in legal research or legal assistant work, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's or higher degree with a major in paralegal studies may be substituted for the required experience.

II. Completion of one year of study at a recognized, degree-granting law school may be substituted for the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) two years of full-time, or equivalent part-time, paraprofessional experience in legal research or legal assistant work, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's or higher degree with a major in paralegal studies may be substituted for the required experience.

II. Completion of one year of study at a recognized, degree-granting law school may be substituted for the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.