NY HELP No Agency Parks, Recreation & Historic Preservation, Office of Title Park and Recreation Aide 7 - Camping Bureau Aide Occupational Category Clerical, Secretarial, Office Aide Salary Grade Hourly Bargaining Unit OSU - Operational Services Unit (CSEA) Salary Range From $22.75 to $22.75 Hourly Employment Type Full-Time Appointment Type Temporary Jurisdictional Class Labor Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 625 Broadway City Albany State NY Zip Code 12207 Minimum Qualifications No Minimum Qualifications Per Civil Service.Preferred Candidates would have both:-A high school diploma or high school equivalency diploma- Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), customer service, business writing, and office management. Duties Description Duties DescriptionThe position is located within the Reservations & Pass Programs Bureau of the Office of Parks, Recreation and Historic Preservation (OPRHP). The position is responsible the day-to-day administrative support of the Operations Division. This position works as part of a team to provide sufficient office coverage and administrative support to the Director of Agency Operations, Bureau Directors, and bureau staff. This is a shared position across three bureaus within the Operations Division.Specific Duties• Provide administrative support for:-Operations Division? Reservations & Pass Programs? Sustainability? Swimming Pools & Spray Grounds• Arrange and process travel in accordance with state/agency guidelines.• Order office supplies and maintain inventory.• Complete procurement and requisition requests in accordance with state/agency guidelines.• Reconcile departmental purchases and travel documentation in SFS (Statewide Financial System).• Manage bureau calendar and schedule meetings (Microsoft Teams/Webex).• Attend meetings, record, and share meeting minutes with staff.• Schedule and prepare materials for candidate interviews.• Onboard/Offboard employees.• Maintain bureau records in accordance with records retention schedule.• Track/update monthly operations budget reporting.• Prepare bureau reports, as needed.• Document and update bureau processes and procedures.• Coordinate annual statewide publications distribution.• Manage Bureau’s SharePoint site.• Resolve day-to-day administrative operational issues.• Provide professional and courteous customer service to staff and members of the public.• Assist other programs within the bureau, including, but not limited to:-Phone coverage-Updating daily voicemail log-Monitoring shared mailboxes-Opening Access Pass/Empire Pass mail-Fulfilling Access Pass/Empire Pass mail orders-Mailing out applications-Supporting camping/pavilion program projects as they arise Additional Comments Operational Needs:• Applicants must be detail oriented, possess strong organizational skills and the ability to work independently in a fast-paced environment while maintaining professional communication with bureau staff and the public.• Must be flexible with assignments and be able to change efficiently from task to task as assigned by supervisor.• Must be comfortable with database-related computer work.• Experience with Microsoft Office Suite are required. The ideal candidate should also be proficient with various virtual meeting platforms. Some positions may require additional credentials or a background check to verify your identity. Name Stefanie Hale Telephone Fax Email Address Stefanie.Hale@parks.ny.gov Address Street 625 Broadway City Albany State NY Zip Code 12207 Notes on Applying If you feel you meet the minimum qualifications and the Agency operating needs and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or download an application from the NYS Office of Parks, Recreation and Historic Preservation website at www.parks.ny.gov/employment.It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet minimum qualifications and agency operating needs.Please forward your application and resume, if available, to Employment@parks.ny.gov with the subject line“Camping Bureau/Pass Program Aide".