Posting Information Posting Number2025015 Posting/Functional TitlePassport Office Manager University Pay Plan TitleAdministrative Asst II LocationSan Marcos DepartmentInternational Affairs Recruitment TypeOpen to All Job TypeFull-Time Funding SourcePermanent Monthly Salary$2,575.00 - $3,333.33 Job CategoryNon-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. + Must be a U.S. citizen in order to access Department of State systems. Preferred Qualifications + Bachelors degree. + Strong ability to clearly communicate. + Strong attention to detail and high organization skills. Job Description The Passport Office Manager oversees the daily operations of the Passport Office at TXST and performs the day-to-day tasks to keep the Office operational. The Passport Office Manager oversees one other part-time facility agent and reports directly to the Director of Education Abroad and Passport Services. Job Duties + Develop and keep up-to-date standard operating procedures for the Passport Office to ensure compliance with Department of State regulations. + Supervise and provide up-to-date training for the part-time facility acceptance agent. + Maintain operations for the Passport Office, such as maintaining the website, maintaining the booking website, keeping supplies on order, etc. working within the budget given. + Coordinate marketing services for the Passport Office. + Review applications and documents for completeness, collect fees, sign, and execute documents for passport applications or renewals. + Complete transmittal documents and prepare documents for shipping. + Ensure that all mail goes out by the end of the day to comply with Department of State regulations, which may include driving to the closest USPS drop-box to drop the mail. + Retain records for up to 24-months using a secure, record retention process. Additional Information to Applicants Job Open Date09/20/2024 Job Close Date (posting closes at midnight)10/09/2024 Open Until FilledNo Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start8:00AM Normal Work Hours End5:00PM Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Why work @ Texas State? • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation. Quick Linkhttps://jobs.hr.txstate.edu/postings/49691 Applicant Document