Description Our Client is seeking a Legal Services Assistant to support the attorneys in our Intellectual Property group. This role involves assisting both attorneys and paralegals with complex clerical tasks across the legal process. The ideal candidate will thrive in a fast-paced environment, handle time-sensitive matters, and maintain strict confidentiality. If you have Intellectual Property Law Firm experience and want to apply directly. Please reach out to Kevin Ross at Robert Half in Philadelphia. Requirements + Provide administrative support with a strong focus on delivering exceptional client service. + Utilize firm technology tools to improve efficiency in legal processes. + Assist with new matter intake, including performing conflict checks. + Scan, save, and distribute incoming mail from the USPTO, foreign agents, and clients. + Perform photocopying and assist with printing as needed. + Prepare and process outgoing correspondence through email, regular mail, or courier services. + Assist with billing and expense inquiries, and review invoices. + Coordinate travel arrangements as required. + Support technology-related assignments. + Draft correspondence, memos, and legal documents, ensuring proper formatting and compliance with legal staff requirements. + Proofread and edit documents for grammar, punctuation, and consistency. + Manage scheduling of meetings, client appointments, and case dates across multiple legal assignments. + Answer and direct telephone calls for legal matters. + Maintain client and matter data in integrated databases, adhering to firm policies. + Organize and manage both electronic and physical files in accordance with firm guidelines. + Foster positive relationships with external clients, internal teams, and co-workers, contributing to team efforts as needed. + Support firm initiatives and contribute to improving processes and policies. + Manage client requests and deadlines efficiently. + Compile data and perform research as needed. Qualifications: + Five years of experience in intellectual property administrative legal support. + Experience with intellectual property docketing systems (e.g., CPi, AltLegal) is a plus. + Strong clerical skills and knowledge of grammar, spelling, and punctuation. + Excellent customer service skills, in-person, by phone, and email. + High attention to detail with the ability to work independently and proactively. + Intermediate or advanced proficiency in Microsoft Office products (Word, Excel, PowerPoint). Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .