Patient Information Specialist

Job Code: PR1270

Monday-Friday | Days | Hybrid position. Mostly remote but may require to come in to the office or another clinic/facility as needed. 

Performs Records Management functions at UVA Community Health including overseeing the maintenance, retrieval and destruction of all Community Health records, performs quality audits at the direction of HIM leadership and facilitates forms management.

 

ABOUT US

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.

As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.

JOB TYPE

Classification: Nonexempt

Supervises Positions: No

 

JOB SUMMARY

The Patient Information Specialist is responsible for managing paper records associated with the work of UVA Community Health.  Through a monitored records management program, the organization is able to reduce the cost and risk by maintaining records within the limits set by law and professional healthcare associations.  The Patient Information Specialist maintains the record retention schedule which meets the requirement for clinical billing and business records in accordance with applicable laws and regulatory requirements. The Patient Information Specialist works closely with departments throughout UVA Community Health to attain compliance and provide support for maintenance of records. 

In accordance with applicable laws and regulations or the record retention policy and schedule, oversees the maintenance, storage and destruction of records  Coordinate with UVA Health on storage and maintenance of electronic records Serve as the principal contact for internal and external inquiries about the maintenance and destruction of Health System records. Facilitates

 

The Patient Information Specialist conducts chart audits and analysis of medical records at the direction of Health Information Management (HIM) leadership. 

Communicates audit results to department leadership and/or other department leaders. Participates in developing action plans as needed, regarding audit findings.

Works with team members and vendors to collect and submit invoices to Accounts Payable 

Collects invoices for department services, if applicable.   Files Expense Reports.  Submits requests for disbursement to Accounts Payable. 

Assists HIM leadership at UVA CH in ensuring forms submitted for inclusion in the medical record are approved for use by the UVA Forms Committee.   

Assists in educating departments about the use of unapproved forms, ensuring appropriate clinical forms are used. Submits all requests for new forms to the UVA Health Information Management Forms Coordinator.

The team member may be asked to perform additional duties as assigned.

QUALIFICATIONS

Education: 2 Year/Associate Degree required. 4 Year Bachelor’s Degree preferred.

Experience: 2 years of health information management or records management experience required. 

Licensure: RHIA / RHIT preferred.

Additional Skills/Requirements Required:

Strong written and oral communication skills Mastery of the Microsoft Office suite or similar programs including word processing, presentation, spreadsheet and forms software.  Strong data base management skills. Demonstrate above average ability in organization, attention to detail, time management, communication, teamwork project management and systems thinking.

Additional Skills/Requirements Preferred: N/A

 

PHYSICAL DEMANDS

Physical Demand Code: 6A, Customer Service

Work Function/Activity: Sedentary to Light Physical Demand

The job requires frequent sitting and standing, occasional walking, and bending/stooping. Frequent repetitive arm, hand, and finger movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.

 

OTHER

May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes On call responsibilities as directed: No Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.