Payroll Accountant
UNCG
Posting Details Position Information Position Number 014208 Functional Title Payroll Accountant Position Type Administration - Staff Position Eclass EP - EHRA 12 mo leave earning University Information Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with nearly 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 1,100 faculty and 1,700 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B. Primary Purpose of the Organizational Unit The UNCG Office of the Controller’s Payroll/Tax unit provides operations administration and processing of all payrolls for UNCG and is responsible for the general accounting functions relating to payroll. The Payroll/Tax unit is responsible for timely and accurate payments of salary to faculty, staff and students as well as the monthly reconciliation, reporting and remittance of withheld taxes and employee payroll deductions. The Payroll/Tax unit also performs data control duties and provides accounting transactions for general ledger posting. Payroll/Tax accounting involves reconciling numerous Banner Finance clearing accounts related to payroll withheld taxes and deductions and preparing re-allocations entries, which ensure that labor cost for wages and benefits are expensed to appropriate Banner Finance accounts. In addition, the Payroll/Tax unit is responsible for all state and federal tax reporting related to payments made to foreign visitors (Nonresident Aliens), currently about 300 employees in 2017; including the formal interview process of each potential employee ensuring the appropriate visa documents are sufficient to qualify the applicant to work at UNCG. An average of 5,400 employees are paid monthly with applicable tax remittance, reporting and filing to the NC State government and the federal government (i.e. quarterly/annual Form 941). In addition, the NC quarterly state unemployment is filed based upon applicable employee basis. Annual payroll totals are in excess of: $189 million in gross wages, $41 million in federal/fica taxes, $9 million in NC state taxes and 7,500 Form W-2s, with applicable maintenance of mandatory W-2 and NC-4 tax form documents and direct deposit information. Position Summary This position reports to the Accounting Operations Manager and assists with directing the monthly payroll/tax processes to ensure that the University employees are paid, payrolls are balanced, payroll fundings are requested, Finance GL is interfaced and balanced, payroll liability accounts reconciled, and payroll taxes are completed timely and accurately. The position is also to be the liaison between the functional area of Payroll and the technical area IT to assure the timely and accurate set up and maintenance of the university payroll.
The secondary major purpose of this position is to identify changes/issues from the various Payroll Users (IT, Payroll, HR Offices, Budget Department, Contract and Grant Accounting, and other University Campus Departments) to thoroughly and accurately research, analyze and test each to ensure desired resolutions are reached. This position documents and communicates changes and procedures within by presenting clear and concise instructions of expectations so that effective and efficient processing occurs within the HR/Payroll environment.
The third major responsibility of this position is to assist in filling any gaps the Payroll Office may have with payroll processing and payroll administration work. Additionally, this position will be key in the set-up and implementation of the Employee Self-Service time entry platform in the near future.
Minimum Qualifications A Bachelor’s Degree in Accounting, or a related field, and 2-4 years of related experience, or equivalent education and experience is required. All degrees must be received from accredited institutions.
Additional Required Certifications, Licensures, and Certificates Preferred Qualifications Experience with payroll tax accounting, investigating and resolving payroll related accounting issues and other related payroll accounting experience. Experience with automated timekeeping systems. Detailed oriented, organized, problem solver and team player. Proficient in Excel spreadsheet design creation with data comparisons. Ability to maintain strict confidentiality. Experience in Higher Education or public accounting. Special Instructions to Applicants Recruitment Range $65,082 - $84,182 Org #-Department Office of the Controller - 56202 Job Open Date 09/05/2024 For Best Consideration Date Job Close Date Open Until Filled No FTE 1.000 Type of Appointment Permanent If time-limited, please specify end date for appointment. Number of Months per Year 12 FLSA Exempt Key Responsibilities ________________________________________________________________________________________________________________________ Percentage Of Time 35 Key Responsibility Financial Monitoring and Analysis
Essential Tasks Apply a working knowledge of basic accounting principles, practices, and reporting guidelines when changing or adding new table setups, preparing journal entries, processing changes, or making corrections to labor during the redistribution process. Apply professional knowledge of accounting principles related to payroll processing, taxes, and general ledger entry. Assist Information Technology department when issues or changes occur related to using Banner HR/Payroll, Finance, Reporting, Check writing, Banking, Electronic Funds Transfer, and any other software used for processing payroll. Analyze payroll/HR data to ensure compliance with applicable standards, rules, regulations, and systems of internal control. Ability to interpret and evaluate results, prepare documentation, and create financial reports and/or presentations. Provide training and consultation related to new systems and/or reporting methodology. Resolve complex problems for which no clear precedent exists within the current system and/or implement new accounting structures. Examine and analyze complex financial statements and institute changes based on findings. Make risk assessment of systems of internal control. Ability to make recommendations to management concerning improvements/changes to internal control systems. Directing monthly payroll/tax processes, ensuring accurate funding, and reconciling payroll liability accounts.
Percentage Of Time 40 Key Responsibility Professional Knowledge and Skills
Essential Tasks Professional knowledge and skill in payroll accounting ability to keep current with developments and trends. Knowledge and ability to use applicable information technology and software including Banner HR, Banner Finance, and other University software and reporting tools. This position serves as the liaison between the functional Payroll area and information technology to research, process, analyze, and ensure implementation of new/changes and developing policies and procedures with a high level of strategic oversight. Work with Information Technology department to monitor, test, place in production, and provide training on any changes related to Employee Self Services system (Time Entry), Employee Set-up, and/or Employee or Finance Tab. Monitor and examine the requested account changes from the University departments to ensure internal controls are in place, policies and procedures are being followed, and each submitted request is valid. Monitor a checklist of payroll processing steps, reports, and interfaces for errors and unusual events that may cause the payroll to be incomplete. Report, review, research any unusual activities and work with the Information Technology department for resolutions. Ability to compile, monitor, examine, and audit complex financial reports, especially related to payroll, OPEB, and Pension. Check financial reports for accuracy, integrity, and conformance to accounting and program guidelines. This position requires the ability to design data collection, reporting tools, and financial models within the payroll area. Ability to prepare, disseminate, and interpret financial reports. Serve as technical advisor on fiscal management and reporting issues within General Operations area of accounting. Ability to identify problems and changing requirements regarding management needs, auditing, fiscal procedures, account structures or reports, and accounting systems. Percentage Of Time 15 Key Responsibility Payroll/Tax Administration Essential Tasks Ability to assist with the day-to-day administration of preparing documentation for payroll processing. This includes processing various information before and/or after it is keyed into ERP related to payroll. Assist with tax calculations for payroll processing, overpayment reconciliations, and W2 preparations. Assist with preparing and verifying tax information for reporting of Federal and State payments after payroll processes, or quarterly and annual reporting. Provide payroll/tax customer service and interact with all University employees, payroll/tax vendors, and agencies that seek assistance from the UNCG Payroll/Tax Office. Be the backup for Payroll/Tax Accountant on Payroll/Tax Compliance including Foreign National compliance. Percentage Of Time 10 Key Responsibility Communication Essential Tasks Prepare written and/or technical products which convey concise, comprehensive, and accurate findings on matters of a complex nature with appropriate documentation to support conclusions. Ability to report issues of a complex nature in a clear, concise, and organized manner. Review and test Payroll procedure documents to ensure that documentation is accurate and can easily be understood. Ability to provide conclusions and recommendations that are based on extensive professional knowledge and judgement. Develop and maintain effective working relationships that foster organizational success by working with various users as needed in the payroll area and other departments outside of the Controller’s office.
ADA Checklist ADA Checklist
The secondary major purpose of this position is to identify changes/issues from the various Payroll Users (IT, Payroll, HR Offices, Budget Department, Contract and Grant Accounting, and other University Campus Departments) to thoroughly and accurately research, analyze and test each to ensure desired resolutions are reached. This position documents and communicates changes and procedures within by presenting clear and concise instructions of expectations so that effective and efficient processing occurs within the HR/Payroll environment.
The third major responsibility of this position is to assist in filling any gaps the Payroll Office may have with payroll processing and payroll administration work. Additionally, this position will be key in the set-up and implementation of the Employee Self-Service time entry platform in the near future.
Minimum Qualifications A Bachelor’s Degree in Accounting, or a related field, and 2-4 years of related experience, or equivalent education and experience is required. All degrees must be received from accredited institutions.
Additional Required Certifications, Licensures, and Certificates Preferred Qualifications Experience with payroll tax accounting, investigating and resolving payroll related accounting issues and other related payroll accounting experience. Experience with automated timekeeping systems. Detailed oriented, organized, problem solver and team player. Proficient in Excel spreadsheet design creation with data comparisons. Ability to maintain strict confidentiality. Experience in Higher Education or public accounting. Special Instructions to Applicants Recruitment Range $65,082 - $84,182 Org #-Department Office of the Controller - 56202 Job Open Date 09/05/2024 For Best Consideration Date Job Close Date Open Until Filled No FTE 1.000 Type of Appointment Permanent If time-limited, please specify end date for appointment. Number of Months per Year 12 FLSA Exempt Key Responsibilities ________________________________________________________________________________________________________________________ Percentage Of Time 35 Key Responsibility Financial Monitoring and Analysis
Essential Tasks Apply a working knowledge of basic accounting principles, practices, and reporting guidelines when changing or adding new table setups, preparing journal entries, processing changes, or making corrections to labor during the redistribution process. Apply professional knowledge of accounting principles related to payroll processing, taxes, and general ledger entry. Assist Information Technology department when issues or changes occur related to using Banner HR/Payroll, Finance, Reporting, Check writing, Banking, Electronic Funds Transfer, and any other software used for processing payroll. Analyze payroll/HR data to ensure compliance with applicable standards, rules, regulations, and systems of internal control. Ability to interpret and evaluate results, prepare documentation, and create financial reports and/or presentations. Provide training and consultation related to new systems and/or reporting methodology. Resolve complex problems for which no clear precedent exists within the current system and/or implement new accounting structures. Examine and analyze complex financial statements and institute changes based on findings. Make risk assessment of systems of internal control. Ability to make recommendations to management concerning improvements/changes to internal control systems. Directing monthly payroll/tax processes, ensuring accurate funding, and reconciling payroll liability accounts.
Percentage Of Time 40 Key Responsibility Professional Knowledge and Skills
Essential Tasks Professional knowledge and skill in payroll accounting ability to keep current with developments and trends. Knowledge and ability to use applicable information technology and software including Banner HR, Banner Finance, and other University software and reporting tools. This position serves as the liaison between the functional Payroll area and information technology to research, process, analyze, and ensure implementation of new/changes and developing policies and procedures with a high level of strategic oversight. Work with Information Technology department to monitor, test, place in production, and provide training on any changes related to Employee Self Services system (Time Entry), Employee Set-up, and/or Employee or Finance Tab. Monitor and examine the requested account changes from the University departments to ensure internal controls are in place, policies and procedures are being followed, and each submitted request is valid. Monitor a checklist of payroll processing steps, reports, and interfaces for errors and unusual events that may cause the payroll to be incomplete. Report, review, research any unusual activities and work with the Information Technology department for resolutions. Ability to compile, monitor, examine, and audit complex financial reports, especially related to payroll, OPEB, and Pension. Check financial reports for accuracy, integrity, and conformance to accounting and program guidelines. This position requires the ability to design data collection, reporting tools, and financial models within the payroll area. Ability to prepare, disseminate, and interpret financial reports. Serve as technical advisor on fiscal management and reporting issues within General Operations area of accounting. Ability to identify problems and changing requirements regarding management needs, auditing, fiscal procedures, account structures or reports, and accounting systems. Percentage Of Time 15 Key Responsibility Payroll/Tax Administration Essential Tasks Ability to assist with the day-to-day administration of preparing documentation for payroll processing. This includes processing various information before and/or after it is keyed into ERP related to payroll. Assist with tax calculations for payroll processing, overpayment reconciliations, and W2 preparations. Assist with preparing and verifying tax information for reporting of Federal and State payments after payroll processes, or quarterly and annual reporting. Provide payroll/tax customer service and interact with all University employees, payroll/tax vendors, and agencies that seek assistance from the UNCG Payroll/Tax Office. Be the backup for Payroll/Tax Accountant on Payroll/Tax Compliance including Foreign National compliance. Percentage Of Time 10 Key Responsibility Communication Essential Tasks Prepare written and/or technical products which convey concise, comprehensive, and accurate findings on matters of a complex nature with appropriate documentation to support conclusions. Ability to report issues of a complex nature in a clear, concise, and organized manner. Review and test Payroll procedure documents to ensure that documentation is accurate and can easily be understood. Ability to provide conclusions and recommendations that are based on extensive professional knowledge and judgement. Develop and maintain effective working relationships that foster organizational success by working with various users as needed in the payroll area and other departments outside of the Controller’s office.
ADA Checklist ADA Checklist
R for Rare (0-30%), O for Occasional (30-60%), F for Frequent (60-90%), C for Constant (90-100%).
Physical Effort Hand Movement-Repetitive Motions - F, Hand Movement-Grasping - O, Holding - R, Finger Dexterity - O, Reading - O, Writing - O, Vision-Preparing/Analyzing figures - F, Hearing - O, Talking - O, Sitting - F, Walking - O, Lifting-0-30 lbs. - R Work Environment Inside - C, Overtime - O Applicant Documents Required Documents Resume/CV Cover Letter List of References Optional Documents Supplemental QuestionsRequired fields are indicated with an asterisk (*).
Are you currently a permanent, time-limited or RIF employee of UNCG? No Response Yes No Do you have experience using Banner Finance and Banner HR? Yes No Do you have experience in payroll/tax operations processing environment?(Open Ended Question)
* Are you eligible to work in the United States without sponsorship? Yes No
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