Position Summary The Payroll Associate will ensure accurate processing and recording of company’s payroll, provide timely and accurate financial information, and participate in daily data entry Payroll processing, month end and quarter end financial deadlines. Primary/Essential Responsibilities and Duties • Payroll Processing weekly and biweekly US and Canada includes: o Austin Lane timesheet uploads into JDE. Coordinate with local and field office for approvals and edit corrections o Audit and review new hire, terminations, employee changes and tax set-up to ensure payroll is processed accurately o JDE calculations gross to net payroll, create journal entries, transmit wage payments and ACH bank files. o Union and Rate Set-up (review of Collective Bargaining Agreements to update JDE tables) if applicable. Coordinate with local office, project managers and legal department for missing data o Review and set up garnishments in accordance with state laws. Coordinate with Legal Dept o Audit/Verify payroll in accordance to state, local, province and federal wages as well as CBA agreements union benefits, fringes, 401K, and prevailing wages (only applicable to companies with union) o Assists with identifying, analyzing and resolving payroll and wage and hour issues for employees o Run adhoc reports for business needs for workers comp, accounting reconciliations and miscellaneous reports needed by management o Handles sensitive and confidential information ensuring compliance with policies, union contracts, and applicable legal requirements. o Prepare Accounts Payable check request to remit payments to third party agencies o Cross Train and act as payroll processor back-up for other payrolls while team members are out of office. • Monthly End and Quarterly processes/account reconciliations o Reconcile end of the month and quarterly reports for worker’s comp o Submit monthly payments for Union, & quarterly payment for Washington worker’s Comp if applicable to company. o Reconcile GL accounts against vouchers for the monthly and quarterly payments. o ADP Quarterly Tax filing processes and reconciliations for US and Canada o Work on projects, system testing as needed to comply with regulations or union set-up o Maintain business registration and research pending tax agency questions for State and SUI payroll accounts o Quarterly Washington Workers Comp reconciliation and remit payments o Assist with printing wage reports for union audits, BDO audits and workers comp audits Required Skills and Qualifications • Manage workflow to ensure all payroll transactions are processed accurately and timely • Understand proper taxation of employer paid benefits, pre-taxable and non-taxable calculations • Process correct garnishment calculations and compliance with state requirements • Execute time and attendance imports and interface with payroll • Submit wage payment, tax and bank files to third party vendors • Ad hoc financial and operational reporting as needed internally and externally • Multi-state and high volume of payroll processing • Strong Proficiency in Excel and payroll reconciliations • Strong Knowledge of federal and state regulations • Ability to communicate with all levels of management and field offices. • Strong work ethic, flexible work schedule to accommodate payroll processing, monthly and quarterly deadlines as needed • High degree of professionalism to deal with sensitive and confidential material • 2 to 3 years processing payroll from data entry to payroll file submission Preferred Skills and Qualifications • Construction Industry • Union/Certified Reporting experience • JD Edwards, Austin Lane • ADP Workforce, Enterprise, ADP Smart Compliance • Canadian and US payroll processing/ rules About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.