Payroll Clerks work within the payroll department, collecting employees’ payroll information to process and deliver paychecks. They’ll gather employees’ time sheets after each pay period and will verify that their payroll information and work hours are correct. Payroll Clerks use a software system to input basic data into the payroll system.

They’ll collaborate closely with employees to gather any important payment information or to answer any of their questions regarding their paychecks. Payroll Clerks will work carefully to calculate payroll information like taxes, deductions, bonuses, commissions and other payable hours. If any payroll issues or discrepancies occur, the Payroll Clerk must investigate and resolve them.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Includes the following. Other duties may be assigned.

1. Calculates, posts and audits payroll and timekeeping information, utilizing basic mathematical techniques in order to document and assure the accuracy of employee work hours, vacation hours, sick and annual leave credits.

2. Inputs data into an automated system regarding payroll, timekeeping and personnel information to maintain accurate and up-to-date records.

3. Provides courteous, flexible and satisfactory customer service by responding to routine timekeeping and payroll inquiries, making changes to employees’ information, resolving discrepancies and/or clarifying procedures for employees, supervisors, managers and others, both in person and over the telephone.

4. Prepares a variety of reports, forms, correspondence, inter-department memos, input documents and problem reports to provide departmental payroll/personnel support.

5. Maintains detailed files and record-keeping systems to assure accurate and complete documentation of payroll/personnel transactions in original copy and to ensure accountability and controls.

6. Receives, distributes, and files payroll/personnel related reports.

7. Handles a variety of routine administrative or technical departmental assignments.

8. Keeps abreast of payroll system procedures, updates and changes.

9. Assist auditors for the purpose of providing required information.

10. Maintains employee records in both written and electronic formats, (e.g. employee records, leave status, time cards, deductions, W-4’s, etc.) for the purpose of ensuring records are current and providing an up-to-date reference and audit trail compliance.

11. Maintains payroll information, files and records for the purpose of providing an up-to date reference and audit trail for compliance. 

12. Researches discrepancies of payroll data (e.g. time sheets, leave time, unemployment eligibility, direct deposit requirements, salary schedule, benefit eligibility, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.

Recommended Skills:

• Strong computer skills such as typing, system and software knowledge

• Knowledge of wage withholding orders

• Accurate data entry skills with great attention to detail

• Excellent communication skills, both verbal and written, to communicate with employees regarding their issues and concerns

• Good client service skills

• Being an effective team player

• Sound decision-making skills

• Ability to multitask in a stressful environment with specific deadlines

• Ability to work independently in a time-sensitive environment

• Confidentiality and respect for the privacy of employee records

EDUCATION and/or EXPERIENCE:

1. A minimum of a High School Diploma or GED is required or 0-2 years’ experience working in payroll.  

2. One to three years related experience and/or training in preparing and processing payroll records.

3. Word processing and ability to type 35 words per minute without errors.

4. Ability to use ADP software for payroll is preferred

$20-22 an hour