Cabot Corporation is seeking a Payroll Manager to join the evolving HR Shared Services & Operations team at the Billerica, MA Cabot location.
The NA Payroll Manager is responsible for leading a team in the delivery of Cabot’s payroll in Canada and the US. This is a critical role for the organization and the successful candidate will not only manage the function but have the freedom to continuously improve the work we do. This role has accountability to ensure the payroll is processed accurately and compliantly covering all aspects of local, state and federal employment taxes and regulation, reporting, business and employee inquiries and issue troubleshooting to resolution. Day-to-day management of a team member and the payroll vendor forms part of the role.
As part of the wider HR team, this position represents the payroll function on cross functional HR projects, collaborates across HR and works closely with the HRIS and Benefits team to identify gaps, and lead payroll improvement projects. There is also the need to work collaboratively with colleagues in other teams including Controls, Internal Audit, and Finance. Where areas for improvement are identified, this role will be in the driving seat to ensure that changes are understood, documented and implemented successfully.
This role is based in Billerica, MA and is eligible to participate in Cabot’s current Flexible Working Arrangement (hybrid) program of in-office days Tuesday, Wednesday, Thursday.
How You Will Make an Impact Ensure payroll is governed and processed consistently, accurate, timely and compliantly. This includes preparing files to send to Cabot’s payroll vendor to process the biweekly production of payroll for the U.S. and Canada, including garnishments, benefit contributions and payroll related taxes for over ~1,300 employees consistent with federal and multi-state wage and hour laws for all hourly and salaried employees.Administration of the in-house time management system; as well as reviewing and submitting hours received from multiple Cabot sites for processing.Audit / verify 3rd party processing of statutory reporting and compliance filing(s) to ensure accuracy, compliance and timeliness. This includes weekly/monthly/quarterly payroll taxes and W2’s and T4s.Partner with Accounting to provide payroll register information and other necessary reports to coordinate banking arrangements related to payroll funding, check reconciliation and other related matters.Act as the point of contact for Internal Audit and Controls.Ensuring pay and the GLs are accurate.Lead, manage and provide direction to the Payroll Specialists.Team development includes building training and educational plans to learn 1. technical as well as soft skills, 2. maintain professional designations, 3. keep up to date with legislation changes, 4. best practices in payroll management, 5. Cross training on different aspects of payroll operations to increase versatility and backup coverage.Establish and review standards and procedures and resolution of technical issues and complex problems.Provide expertise in resolving issues.Work collaboratively across teams, providing actionable insights to help drive optimal payroll processing and drive continuous improvement.Support payroll compliance by updating payroll processes and participating in various internal and external audits – including Sarbanes OxleyManage the payroll vendor for all system maintenance and implementation of updates, especially configuration of earnings and deduction codes, ensuring robust testing and validation.Represent payroll for company initiatives including those relating to new technology implementations. What You Will Bring to Cabot A bachelor’s degree in HR, Finance or Business Administration OR in lieu of a degree, Payroll Certification(s), plus payroll processing experience requiredPreferred Certifications:Certified Payroll Professional (CPP) from PayrollOrgCertified Payroll Manager from the National Payroll Institute7+ years payroll processing experience requiredWorkday payroll processing experience required3+ years of supervisory/management within a payroll department, including direct experience in leading and developing a team is requiredExperience of processing payroll for Canada and the US with knowledge of US local, state, and federal employment and tax lawPayroll processing experience for 1,000+ employees across multiple locations.Experience in implementing and scaling systems and managing changeExperience with UKG Pro a plusExcellent problem solver with strong communication and organizational skillsAbility to multi-task and juggle competing priorities in a fast-paced environmentStrong work ethic coupled with the ability to handle confidential information with integritySelf-starter with excellent attention to detail and emphasis on accuracy and qualityHas a collaborative approach to working with internal customers with the appropriate sense of urgencyProven customer service skills are required in order to create, maintain, and enhance customer relationshipsProficient in Microsoft Excel, Word, and PowerPoint to support the HR Shared Services team and other departments as needed
How We’ll Support Your Success:
Dynamic, Flexible, Hard Working, Team Environment – We are busy, collaborative, growing, and we are doing really meaningful work.Hybrid Work Environment – The autonomy to both work from home 2 days a week and develop/sustain colleague relationships in the office 3 days a week.Growth –Training, great peer coaching and support, and the ability to personally grow your influence, your position, and your compensation.Meaningful Work that is Valued – Customers are demanding sustainable solutions without compromising quality or performance. The work we do is visible, and is helping to create a more abundant, affordable, and cleaner future. It is an awesome feeling to know you’re making a living by making a positive impact in the world; and to be able to say, “I was a part of that.”Benefits, Vacation, Etc. – We offer a competitive package of benefits. Benefits begin on first day of employment. Cabot BenefitsFeedback – We are committed to giving and receiving feedback in a direct and open fashion.Support – You are part of a team and deserve to feel encouraged and supported. We have a global team of engineers that are willing to help. You will be part of a team that cares about you personally and professionally. Our success depends on your success.#LI-HYBRID
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About Cabot
Cabot Corporation (NYSE: CBT) is a leading global specialty chemicals and performance materials company headquartered in Boston, Massachusetts, USA.
Our businesses deliver a broad range of products and solutions to customers in every corner of the globe, serving the transportation, infrastructure, environment and consumer industry sectors. We bring the power of innovative chemistry to solve customers' challenges today while preparing them to meet tomorrow’s needs. Our commitment to innovation is driven by a passion to advance our customers' businesses through our deep understanding of their applications and the global trends that impact their operations.
Innovation that drives sustainability
Many of the world’s greatest sustainability challenges are fundamentally chemistry problems. We can convert the mobility sector from internal combustion engines to electric vehicles, but this requires batteries with greater range and lower cost. This is fundamentally a chemistry challenge. We can have a zero-energy building, but this requires high performance insulation, efficient solar panels, and energy storage solutions. Each of these are fundamentally chemistry challenges.
At Cabot, we bring the power of innovative chemistry and a spirit of partnership with our customers to advance solutions that will enable a sustainable future. Our strength in research and development is a major reason why we have been an industry leader for more than 135 years in products such as reinforcing and specialty carbons, battery materials, aerogel, fumed metal oxides, inkjet colorants, masterbatches and conductive compounds.
Our employees around the world are united by our shared purpose: Creating materials that improve daily life and enable a more sustainable future. Through our corporate strategy, “Creating for Tomorrow,” we are focused on our core strengths to lead in performance and sustainability – today and into the future.
EEO/AA Employer/Vet/Disabled/RC14001
Realizing we function better together than individually, Cabot Corporation is proud to be an equal opportunity employer. We are committed to fostering an inclusive culture that embraces our differences and to empower employees to achieve exceptional results, without consideration of sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation for employees’ and applicants’ disabilities or religious beliefs and practices, in accordance with applicable law.
Cabot is committed to supporting and maintaining a safe and environmentally focused working environment. All employees are expected to uphold this commitment in every position.
Nondiscrimination Policy with Respect to Discussion of Pay
This is to advise that it is the policy of Cabot Corporation not to discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This policy, however, shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as part of that employee's essential job functions (such as in payroll or HR) discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless that disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing or other action, including an investigation conducted by Cabot, or otherwise as required by law.
Pre-Employment Drug Testing and Background Checks
Cabot is proud to operate as a drug-free workplace. All applicants conditionally offered a position must (a) complete and pass a background check and (b) complete a drug test and receive an acceptable test result. For certain manufacturing, quality and production positions, a pre-employment physical may be required.
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