Payroll Specialist
City of College Station
Payroll Specialist
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Payroll Specialist
Salary
$39,873.60 - $59,800.00 Annually
Location
College Station, TX
Job Type
Full Time
Job Number
2402270
Department
Fiscal Services
Opening Date
08/29/2024
Closing Date
10/31/2024 11:59 PM Central
Hiring Range
$19.17 - $21.09 Hourly
+ Description
+ Benefits
+ Questions
Description
Hiring rate depends on qualifications - $19.17 - $21.09 per hour
Under general direction of the Payroll Administrator, the Payroll Specialist is responsible for the accurate processing of the payroll function, including payroll calculations, check preparation, maintaining related records, filing tax and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures and preparing special reports for senior management. The Accounting Operations Specialist also supplies backup functionality to vendor management and accounts payable, accounts receivable billing, and payment processing. This role involves contact with personnel within and outside of Fiscal Services and requires extensive attention to detail, the exercise of independent judgment, initiative, and discretion based on knowledge of administrative policies and procedures of the Fiscal Services Department and the City.
Principal Duties
The following represent the core areas of responsibilities, however, incumbents function to provide a range of accounting related support services and specific duties will vary based on assignment. Any one position may not include all of the duties listed. In addition, the listed duties may not include all tasks that may be performed by a position in this class.
+ Perform daily tasks related to the operation of the City’s payroll system and time and attendance system; review all additions, deletions and changes in payroll information for accuracy; maintain payroll system to include, but not limited to, updating and/or adding earnings codes, deduction codes, cost centers, etc; and ensure confidentiality of employee and payroll records. Review compensation and benefit information entered by the Human Resources Department against pay records to ensure accuracy and set year-end deadlines for HR and Payroll functions.
+ Receive and review payroll records ensuring compliance with City policies, procedures, and regulations; enter payroll into system; process, calculate, and post a variety of payroll actions including IRS wage garnishments, child support checks, benefits withholding, overtime hours, and worker’s compensation claims; prepare, balance and correct payroll reports.
+ Prepare bi-weekly ACH payroll transfer file and bank transfer; prepare and check payroll and cash transfer journal entries.
+ Prepare monthly reports and check request as needed. Prepare and submit all quarterly, fiscal year end and calendar year end reports including tax deposits, 941 quarterly filings, TMRS contributions, W-2's and year-end reports.
+ Respond to and resolve employee and department payroll-related inquiries in a timely, effective, and professional manner while communicating effectively and courteously with employees, management, and vendors.
+ Research and analyze regulatory updates and other information impacting the payroll system and implements required changes to system; assist with development of payroll policies and procedures.
+ Maintain unclaimed property check databases; prepare annual report and submit to the state; research returned unclaimed checks for correct address.
+ Participate in Citywide payroll and time and attendance training and assist with the development of training materials/resources.
+ Perform a variety of accounting operations support of the City’s accounting system to include but not limited to vendor setup and maintenance including 1099 processing, auditing voucher packets, processing void/stop payments, acting as purchasing receiver, maintaining accounts receivable customer files and processing billings, processing daily cash receipts.
+ Provide general finance support and assistance, to include, but not limited to assisting with all aspects of month-end and year-end closing, including reviewing operational reports and reviewing and preparing entries; assisting with the annual audit; and working with staff and other employees on the continuous improvement of accounting services ensuring consistent integration of the accounting system and utilizing in compliance with applicable laws and regulations.
+ Perform other duties as assigned.
Qualifications
Required: Associate's Degree in accounting, finance or related field, and two (2) years’ experience in accounting or finance with three (3) years related customer service, clerical, or function-specific experience or, an equivalent combination of education and experience
Knowledge of computerized financial applications
AP, AR, Payroll knowledge
Customer service orientation
Continuous improvement orientation
Teamwork focused
Self-starter
Professional attitude
Well organized
Detail oriented
Problem solving skills
Communication skills (written and oral)
Preferred: Bachelor’s Degree in accounting, finance or related field
Knowledge municipal management or governmental accounting experience
Supplemental Information
Position posted until filled our closing date.
We offer a comprehensive benefits package to include; Medical, Dental, Vision, Prescription Drug Coverage, Paid Holidays, Paid Vacation, Paid Sick Leave, Paid Parental Leave, TMRS-Retirement (2:1 matching), Deferred Compensation, Term Life AD&D, Dependent Life, Flex Benefits, an Employee Health Clinic & Educational Assistance. .
01
Do you possess at least an Associates Degree in Accounting, Finance or a related field?
+ Yes
+ No
02
Do you possess at least 2 years of customer service or office experience? If so, please explain.
03
Do you possess previous accounts payable, accounts receivable, and/or payroll knowledge? if so, please explain.
04
Please provide additional information that describes your knowledge and skills as it relates to this position.
05
Explain why this position is of interest to you and how it fits into your career progression/development.
Required Question
Agency
City of College Station
Address
1101 Texas Avenue
College Station, Texas, 77840
Phone
979-764-3517
Website
http://csjobs.cstx.gov
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