GENERAL PURPOSE OF JOB.
To further the building of the Kingdom of God through The Salvation Army by supervising the payroll team. This requires processing payroll data and maintaining the payroll accounting system within the Finance Department as well as supportive services to the Corps of the Northeast Ohio Division. This position requires complete confidentiality of employee information.
ResponsibilitiesESSENTIAL DUTIES AND RESPONSIBILITIES.
Prepare and process payroll documentation to assure approved compensation is received by employees by check or direct deposit in the appropriate account(s).
Process the payrolls as scheduled (biweekly or weekly)
Managing all benefit time for the employees in ADP by checking the request against the approved number of hours per day and the accrued benefit days available.
Maintain filing system for all employee payroll records for all units and DHQ employees. All documents must be filed in a timely manner so that immediate retrieval is possible.
Prepare customized reports, as requested.
Complete employment/wage verification information for human services/child support agencies, as needed. Comply with all subpoenas regarding past and present employees’ payroll history.
Create, prepare, and load all data from ADP containing payroll records on designated drive.
Properly address and process all Uncashed Checks
Review each pay the Hours Worked Report for any employee who may be working beyond their approved hours and report to Supervisor.
Process the timely completion of tax reports to the respective government offices. Direct responsibility for timely distribution of officers’ and employee’s annual wage advice (Form W-2).
Process payroll deductions, including but not limited to, for garnishments, child support, student loans, bankruptcy agreements, IRS Levy, and timely payment with appropriate paperwork to respective government offices and other agencies.
In cooperation with the Insurance Specialist provide, as requested, data related to processing of enrollment and/or information needed for claims and invoices for employees’ benefits.
As notification is given of the audit schedule, input into the appropriate Excel files the employee information requested. Provide the auditors any related payroll concerns that might be addressed during the audit.
Seasonal: Ensure all Benefits Increases (Voluntary Life – Pre, Voluntary Life – Post, Aflac, Health Insurance, Long Term Disability) are entered into ADP before December 31, for every employee with benefits in the Division
Calculate and verify Christmas bonuses for all employees in the division
Gather and record the receipt of Christmas Gift Cards as taxable income
Year-End Wage & TaxVerify all employee information on Form W-2’s for final filing, and balance amounts to wage reports.Year-End payroll processingFile previous quarter adjustments as needed. Provide Excel spreadsheets and tax forms to ADP for filingSchedule the next year’s payroll dates, and distribute that information to the division
Ultipro for payroll and HRIS (Human Resource Information System). The use of these systems will commence in 2025. Be prepared and ready to create and run any required reports.Work with the THQ HRIS Discovery Team to reveal and explain all payroll processes for NEOSA Division.Provide all requested information to THQ HRIS Discovery Team for the generating of reports
Educate and assist all supervisors on the use of the payroll system.
Archive employees upon termination and troubleshoot archive process problems.
Working knowledge of the Microsoft Office software programs. And UltiPro system.
Qualifications
MINIMUM EDUCATION and/or EXPERIENCE.
College Level Accounting/Business School courses preferred Previous experience in Payroll Preferred
SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS.
Proficient operating of personal computer keyboard, calculator, and typewriterWorking knowledge of Excel and WordEasily trainable with pleasant telephone mannersSchedule and perform responsibilities with minimal supervisionAbility to process detailed accounting data with maximum accuracySalvation Army Mission Statement
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Acceptable job performance includes the completion of the job responsibilities as well as compliance with the policies, procedures, rules, and regulations of The Salvation Army.
The employed occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of The Salvation Army in all job-related matters and activities.
All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.
If you may be interested in applying for this position, please apply online at:
internal-usesalvationarmy.icims.com OR http://careers.salvationarmy.org
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