Job Title: Payroll Specialist
Job Description

We are seeking a highly skilled Payroll Specialist to maintain our payroll system and employee pay records. The ideal candidate will have a strong understanding of federal and California state wage policies, procedures, and regulations. You will be responsible for reviewing and auditing timesheets, preparing paychecks, processing withholdings and deductions, and resolving payroll-related issues. Your role will also involve supporting internal and external audits and working closely with the HR team to ensure timely benefits enrollment and payroll deductions.

ResponsibilitiesMaintain the Paylocity payroll system and employee pay records.Post and distribute time and attendance records.Review, audit, and correct timesheets.Prepare and distribute paychecks.Prepare and file required reporting documents, including quarterly reports and annual ACA and W2 reporting.Audit and reconcile employee timesheets for completeness and accuracy.Prepare pay records for posting to the general ledger and reconcile payroll records.Research and resolve payroll-related general ledger issues.Process withholdings, deductions, wage garnishments, overtime, stipends, commissions, bonuses, benefits, garnishments, 401k, and direct deposits.Manage changes affecting net wages such as exemptions and insurance coverage.Prepare payroll tax deposits and process forms for benefits administration.Address and resolve payroll-related inquiries and issues.Track and determine regular pay and overtime pay.Process checks for resignation, termination, and severance.Support internal and external audits and prepare month-end journal entries related to payroll.Ensure timely benefits enrollment and payroll deductions in coordination with the HR team.Distribute W-2 forms and process employment verification.Stay current with FLSA, Wage Orders, and other regulations governing payroll administration.Essential SkillsExperience with Paylocity or ADP Workforce Now.Full cycle payroll processing for 230 employees.Knowledge of FLSA and multi-state payroll.Experience with non-exempt payroll processing.Bachelor's degree in finance/accounting, business administration, or related field.Minimum of 7 years of payroll processing experience or an associate degree with 10 years of payroll processing experience.Additional Skills & QualificationsExtensive knowledge of federal and California state wage and hour compliance.Comfortable working with G Suite and Microsoft Office.Strong organizational and analytical skills with great attention to detail.High level of integrity and professionalism.Excellent time management and communication skills.Work Environment

This is a hybrid position (Mon/Wed/Thurs in the office) with flexible start times (8, 8:30, or 9:00 AM). You will be seated in an open area outside the HR Director's office. We offer generous pay with a yearly bonus, health, dental, and vision benefits, 28 days of PTO per calendar year, 9 holidays, company holiday shutdown, 401k matching, $50/month for phone bills, and tuition reimbursement. Additionally, we provide free lunch on Wednesdays and Thursdays. Our company is in major growth mode and continues to exceed goals.

Pay and Benefits

The pay range for this position is $90000.00 - $110000.00/yr.

- Benefits: Health, dental, vision, PTO accrued (28 days calendar year), 9 holidays, company holiday shutdown, 401k matching, $50/month for phone bill and tuition reimbursement

Workplace Type

This is a hybrid position in Los Angeles,CA.

Application Deadline

This position is anticipated to close on Mar 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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