POSITION TITLE: People & Culture Assistant
DEPARTMENT: People & Culture
REPORTS TO: SVP of People & Culture
LOCATION: 41st Shelter
Join a Legacy of Hope and Empowerment at Covenant House New York!
For over 50 years, Covenant House New York (CHNY) has been at the forefront of transforming lives by providing comprehensive shelter, housing, and wrap-around support services for vulnerable homeless, runaway, and exploited youth. As the largest provider of these essential services in New York City, CHNY impacts the lives of over 1,500 young people aged 16-24 every year.
At CHNY, our doors are open to all young people in need, regardless of race, religion, sexual orientation, gender identity, and expression. Our dedicated team offers various services, including shelter, housing, education, employment, health, mental health support, youth development, and anti-human trafficking initiatives. We operate with harm reduction and trauma-informed principles to ensure the best care for our youth.
But our mission goes beyond immediate support. We are passionate advocates for systemic change, influencing public policy, and raising awareness of the critical issues surrounding youth homelessness. Our ultimate goal is to provide a safe refuge and empower young people to build a brighter future founded on compassion, unconditional love, and absolute respect.
Join us in making a difference in the lives of countless young people. Join a team that inspires long-term transformation and hope.
Job Summary
The People and Culture Assistant reports to the Director of People and Culture and works closely with the Talent Engagement Specialist. This position will assist with the day-to-day operations of the employee-centered functions of the People and Culture team, provide clerical and administrative support, and maintain employee records (digitized and hard copies). The People and Culture Assistant will liaise between the People and Culture team and employees.
Duties & Responsibilities
(Responsibilities to include but not limited to the following)
Assist with onboarding by checking references. Ensure that all the necessary onboarding paperwork (i.e., application, W4, I9, etc.) is completed accurately, filed correctly, and kept confidential. Coordinate and prepare for all audits by funders, regulatory bodies, and/or accreditation entities, including creating necessary checklists, procedures, and tools. Schedule and conduct internal “dry audits” of personnel files to ensure compliance with all requirements. Adheres to the audit schedule and prepares for audit following schedule. Monitors the Kchecks system and runs required reports monthly. Maintain and monitor all personnel records stored in digitized files. Complete employment verifications for current and former employees as requested. Send termination letters as requested. Manage and submit invoices weekly. Update information for Praesidium Academy training completion and training certificates from other external employee training in the Relias system. Maintain compliance with federal and state regulations related to employment law. Maintain healthy relationships with the employees and youth of CHNY. Display honest, trustworthy, and ethical behavior when dealing with internal and external customers. Display enthusiasm and promote a friendly group working environment. Regular attendance that is punctual and dependable is required. Perform other duties as assigned and requested.