Details **Open Date** 12/18/2024 **Requisition Number** PRN40822B **Job Title** Coordinator, Administrative Program **Working Title** People Operations Coordinator **Job Grade** D **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** **VP Area** U of U Health - Academics **Department** 02185 - Neurology Administration **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** 50000 to 55621 **Close Date** 02/10/2025 **Priority Review Date (Note - Posting may close at any time)** 01/03/2025 **Job Summary** The People Operations Coordinator plays a critical role in providing administrative support to Human Resources in the Department of Neurology at the School of Medicine in the primary areas of recruiting, hiring, onboarding, and offboarding team members. This position will report to the Administrative Director. This position will serve as a collaborative partner with Neurology Leadership, on the HR team, and as a liaison with University HR. This role is considered hybrid and will require a minimum of 2-3 days in-person each week at the Clinical Neurosciences Center. **Responsibilities** 1. **_Recruiting Process:_** Execute the Department of Neurology’s recruitment and interview process. Prepare positions for postings, manage applications, and interview process. Track status and number applicants in the HR system and maintain proper documentation. Distribute applications to hiring managers. 2. **_Hiring Process:_** Complete reference, background checks, and drug screening orders. Record and complete applicant information in University HR system. 3. **_Onboarding & Offboarding Processes:_** Assist with the employee onboarding process. Prepare new-employee files, communications, materials, and new hire experience. Aids with the processing of offboarding, interdepartmental, and institutional transitions. 4. **_Payroll Administration:_** Serve as secondary coverage for payroll, Kronos timekeeping, paid leave, FMLA , and other special tasks. 5. **_Data Management:_** Maintain digital file storage for HR team, including employee files, department policies, and other communications. Assist in the analysis of data as needed. 6. **_Enforce Policies:_** Collaborate in the development, implementation, and execution of various human resource programs and special projects, including the review and revision of the department’s programs, policies, and procedures. 7. **_Administrative Support:_** Provide administrative support to the Administrative Director. 8. **_Calendar Management & Scheduling:_** Schedule meetings, take meeting minutes, and oversee the calendars for members of Neurology Leadership. In the future, the scheduling component may shift towards a wider scope to include clinical/provider schedules. 9. **_Reimbursements:_** Submit expenses for travel and other University-related reimbursements for members of Neurology Leadership. 10. Performs other related duties as assigned. This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Minimum Qualifications** Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. **EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)** Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** + Intermediate proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) + Knowledge of/experience with HR processes and procedures and general office administration + Experience coordinating and scheduling virtual meetings/interviews (Teams and Zoom) + Proactive and solution-oriented: identifies what needs to be done, takes action, and has a track record of exceeding goals successfully + Clearly conveys information to others (effective written and spoken communication) + Establishes productive relationships with colleagues, responding promptly to requests and anticipating needs + Ability to plan and prioritize work to complete commitments, manage time, and meet deadlines + Possess the ability to be self-reliant when making decisions based on broad knowledge, fact, and perspective to keep the department moving forward + Extremely detail-oriented, articulate, diligent, organized, insightful, courteous, and collaborative **Type** Benefited Staff **Special Instructions Summary** Priority review will be given to applications received before January 3, 2025. **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.