Job Title: Install Coordinator Location: Naperville, IL Schedule: On-site, Monday - Friday 8:00am - 4:30pm Job Description The Install Coordinator is responsible for preparing, balancing, and processing all customer paperwork, including permit filing and contractor licensing with all municipalities within our service territory. The role requires providing excellent customer service and handling any post-installation concerns. Responsibilities + Ensure all jobs have permits and follow company procedures to secure permits in a timely manner + Research each municipality to determine licensing and permit requirements + Contact municipalities as needed to secure contractor’s registration and permits + Process check requests and submit payments via mail and online + Create a job folder for every install, ensuring all paperwork and permits are included + Assist in completing accurate and timely paperwork + Professionally represent the company through phone, email, and direct contact + Communicate effectively with others and collaborate with internal customers such as billing, dispatch, technicians, and management to resolve issues + Maintain accurate filing both in hard and soft copy formats + Demonstrate flexibility and reliability in relation to changes impacting workload, cross-training, and backup support across the logistics department and company + Source requisitions and dispatch purchase orders according to company policies and guidelines + Meet all goals and due dates for sourcing requisitions, creating purchase orders, and creating contracts and contract documents + Support and manage open purchase orders for accuracy and timeliness + Assist with inventory-related processes as needed + Build effective and valued partnerships with both external suppliers and internal customers at all levels + Maintain day-to-day workload promptly and efficiently, incorporating tasks and projects as needed + Follow up on open items and any issues to ensure accuracy and closure Essential Skills + 2-3 years of coordination experience (logistics, customer service, administrative) + Proficiency in MS Office: Excel and Word + High School Diploma + Experience with project coordination and management support + Strong communication and presentation skills + Ability to work in a fast-paced, quickly changing environment + Effective time management skills + Ability to multitask and manage multiple priorities + Proactive thinking and relationship-building skills + Strong phone skills + Well-organized with strong attention to detail + Passionate about delivering consistent excellence + Demonstrated good interpersonal and communication skills + Ability to conduct internet research Additional Skills & Qualifications + Experience with MS Outlook + Strong written and verbal communication skills + Display a positive attitude and behavior in all aspects of working collaboratively with all areas of the business, including all levels of leadership and outside vendors + Provide accurate and thorough work and output + Demonstrate a sense of urgency for solving problems and getting work done efficiently Work Environment The position operates from 8 AM to 5 PM in a brand new office in Naperville, which features a gym, basketball court, coffee shop, and convenience store. The modern environment has a pit-style layout with great energy on the floor. The office includes a nice kitchen area with a super cool soda machine. Pay and Benefits The pay range for this position is $24.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Naperville,IL. Application Deadline This position is anticipated to close on Mar 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.