Overview PepsiCo is looking for an experienced Personal Assistant/Senior Administrator to join our Procurement team in Cork. This role is initially a specified purpose contract of 9 months. In this business facing role you will get to interact and work with a really collaborative and progressive group of individuals. Responsibilities Provide personal administrative support to executive leadership groups, Procurement, Global Intelligence and other assigned Leadership Teams. Event co-ordination and budget management for quarterly townhalls, leadership team meetings and annual or team events. Proactive and responsive travel and calendar management for assigned leaders, maximising time and effectiveness with a clear understanding of priorities. Co-Ordination of OH/CSR events, initiatives for assigned teams. Management of assigned functional responsibilities, specifically management of contracts, ensuring workflow and approval processes are coordinated and managed. Co-ordination of meetings onsite and offsite, organisation of events and co-ordination of several VIP visits. Management of all documentation requirements, pre-reads and follow up on assigned responsibilities. Active planning and execution of travel and expenses needs, including all related visa requirements to ensure travel is planned timely and in the most efficient and effective way. Preparation of reports or power point presentations as requested. Communications point of contact; screen telephone calls, letters and/or visitors. Interaction point to various individuals and/or departments on behalf of SVP, furnishing and obtaining information from other individuals on behalf of SVP & GM and their direct reports Ensuring that all administration activities such as reception rota, office supplies, conference room facilities, etc. are maintained to high standard. Processing purchase requisitions on SAP and managing receipting to ensure budgets are accurate and ensuring invoices are processed within agreed timelines Managing weekly time and attendance and holiday balances. Leading the identification and execution of administrative and co-ordination continuous improvement opportunities across the business. Management of ad hoc projects as assigned. The role requires the job incumbent to be flexible and to carry out additional duties as requested that might not be included in this list of job responsibilities Qualifications Experienced PA/Senior Administrator, with a proven track record providing a bespoke service to a senior leader with global interfaces, ideally within a multinational environment Systems savvy (including MS Office Suite, SAP, CORE etc. or equivalent) coupled with strong organisational skills Excellent communications skills (written and verbal) including an innate ability to professionally deal with internal and external clients, across all levels Ability to multitask and prioritise several people, diaries and subsequent demands concurrently and professionally, with impeccable attention to detail A self-starter, able to work without close direction and anticipate and prepare requirements for meetings and travel in advance A highly collaborative approach with a strong sense of teamwork and willingness to work with colleagues and other departments, in support of organisational objectives Strong problem solver in the dissemination of information, e.g. the logistics of travel and the organising of meetings and events Exercising sound judgment and decisions when dealing with unexpected issues, all the while maintaining appropriate confidentiality when appropriate A good level of fluency (verbal and written) of the English language Who We are: We are a Manufacturing Unit in PepsiCo, sourcing ingredients to manufacture more than 1,200 recipes for PepsiCo’s mega brands including Gatorade, 7Up and Pepsi. We are a global organization offering careers in various functions from Manufacturing, Supply Chain, Procurement, Quality, Finance, R&D, HR and IT. We are passionate about creating and delivering much-loved household brands to markets across the world. At PepsiCo, opportunity is for everyone: Recognised as a Great Place to Work in Ireland, PepsiCo fosters a culture of diversity, equity and inclusion with acceptance and respect for all employees. ‘A space to be you’ is our initiative that creates a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice. PepsiCo is a supportive work environment that provides a sense of community for employees. We work with our employees to ensure they have reasonable accommodations they need to be at their best. pep+ (PepsiCo Positive) is a core strategy of PepsiCo, placing sustainability at the centre of our business to have a positive impact on the planet and people. Please note, for the purpose of advertising we have called this role a Personal Assistant/Senior Administrator however on internal systems & contract your title will be "Global Proc Coordinator"