We have an exciting opportunity within Sense International for someone to join as Personal Assistant to the Director of Sense International. This will be a hybrid role based flexibly from our office in King's Cross, working 3 days per week.

About Sense International

Sense International is the only international non-governmental organisation dedicated to supporting people with deafblindness and their families around the world. Sense International supports programmes in Kenya, Tanzania, Uganda, Romania, Peru, India, Bangladesh, and Nepal. 

The Sense International team provides strategic leadership to the Sense International global family and supports global programmes and fundraising in addition to day-to-day support on operations including finance and human resources. Additionally, the Director of Sense International is line manager to the Regional Director of East Africa, who overseas programmes and operations in Kenya, Uganda and Tanzania and she also line manages the Director of Sense International Romania and the Director of Sense International Peru.  The Director of Sense International also sits on the boards of Sense International Kenya, Sense International Uganda, Sense International Tanzania, Sense International Romania and Sense International Peru. 

About the role

The Personal Assistant is responsible for coordinating the activities of the Director of Sense International and the Sense International Team to enable the efficient and effective delivery of our programmes and operations in the UK and globally.  This will include providing an excellent confidential administrative service, document collation and editing and key meeting co-ordination.

Key responsibilitiesProviding administrative support to the Director of Sense International and the Associate Director of Fundraising including diary management, travel and meeting arrangements, organising and preparing papers for meetings, and taking accurate minutesEnsuring timely preparation and presentation, collation and submission of all Trustee board papers and Committee papers in conjunction with other Sense International colleagues as necessaryResponsible for key governance processes including maintaining trustee terms and attendance register, timely coordination of annual declarations, reviewing and updating governance handbook and trustee induction packSupporting the Director of Sense International with their global governance responsibilitiesSupporting induction planning and arrangements for new trustees and staffOrganisation of all governance related meetings as well as team events and meetings when requiredSupporting the development and delivery of high-quality events, including virtual events, parliamentary meetings, fundraising events, conferences and webinarsManagement of travel (domestic and international), off site bookings and expenses reconciliation for the Director of Sense International and other team members as requestedSupporting the wider Sense International team with preparing agenda and papers for other meetings as necessaryDeveloping and administering core systems that support the Sense International team e.g. shared drives, approval processes, SharePoint and Teams site managementKnowledge, skills and experienceExperience of providing administrative services at Executive levelAbility to build effective working relationships with senior leaders and key stakeholdersExperience of supporting senior teamsExcellent communication (verbal and writing skills), negotiation/influencing and interpersonal skillsStrong ability to use Microsoft Office applications such as Teams, Word, Excel, PowerPoint, SharePoint and ZoomExcellent time management and organisation skillsStrong initiative and ability to work independentlyAn understanding of international development and empathy with our work and cause

Working at Sense and Sense International can be incredibly rewarding; we offer the opportunity to work in a large, diverse and successful charity where people can develop their skills, knowledge and careers in a supportive and flexible environment. In addition we have excellent training and development, the opportunity for you to join our Group Personal Pension scheme and a generous annual leave entitlement.

To apply

Please use the link below to complete your application. Managers will use your application to shortlist candidates for interview; in relation to the Personal Specification. Therefore, it is very important you complete this section thoroughly.  We would recommend that you read the job description and person specification before applying.

Please note to avoid disappointment, we advise you to submit your application as soon as possible as we reserve the right to close posts at any time.

No agency submissions please: any submissions without prior authorisation from the Sense Recruitment Team will be treated as our own and as such no fee will be payable.

If you require any further assistance, please contact the Recruitment Team on 0121 415 6735 or recruitment@sense.org.uk

Sense is committed to safeguarding and promoting the welfare of vulnerable children and adults and expects all employees to share this commitment. Therefore, all offers of employment, where appropriate, are subject to a DBS check; level dependent on the nature of the role.

For this role we particularly welcome applications from candidates from underrepresented ethnic minority backgrounds and candidates with disabilities. Sense is committed to equality of opportunity, and to promoting and celebrating the diversity of staff, volunteers and the people we work with. Everyone's contribution is valued and we ensure they're given the opportunity to realise their potential. We welcome applications from talented people from all sections of the community who share our values and belief that no one, no matter how complex their disabilities, should be isolated, left out, or unable to fulfil their potential. For more information please visit:  https://www.sense.org.uk/jobs/equality-diversity-and-inclusion-in-recruitment/

Closing Date

23/03/2025

Apply now