Personnel and Onboarding Coordinator (Administrative Specialist II-CPPW)-Temporary Print (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/4722833) Apply  Personnel and Onboarding Coordinator (Administrative Specialist II-CPPW)-Temporary Salary $75,441.00 - $107,640.00 Annually Location 1120 SW 5th Ave, OR Job Type Temp (Budgeted) Job Number 2024-01111 Bureau Budget & Finance Service Area Opening Date 11/11/2024 Closing Date 11/18/2024 11:59 PM Pacific + Description + Benefits + Questions The Position About the position Job Appointment: Full Time, Temporary Work Schedule: Monday – Friday, 8 am-5 pm. An alternate schedule may be available. Work Location: Hybrid- include address for in person work Remote work must be performed within Oregon or Washington. For more information, click here (https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location) . Benefit: Please check our benefit tab for an overview of benefit for this position Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees (Include this for classifications identified as eligible or if bureau requests languages) Union Representation: City of Portland Professional Workers, CPPW. This labor contract is currently in negotiations. To view other labor agreement, please click here (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume. Position Summary The Business Operations Division – Employee Services, Personnel and Onboarding Coordinator position works within a team providing essential internal support to many of the City of Portland’s, Bureaus, Service Areas, and Elected Offices. The team delivers expertise across a range of business functions, including employee and organizational support, personnel administration, timekeeping, and financial services. We strive to enhance operational efficiency to meet the unique needs of each area we serve, enabling our partners to deliver effective services to Portland’s community. We invite professionals dedicated to high standards and collaborative service to join our team and contribute to Portland’s operational excellence. The Personnel and Onboarding Coordinator position will work closely with the Lead Business Operations Personnel Coordinator and Lead Timekeeper to process transactions ranging in complexity, while adhering to applicable Human Resources Administrative Rules and policies. The person selected for this role must be able to provide excellent customer service to internal and external customers and carry out responsibilities with many competing priorities, while exercising sound professional judgment. As a Personnel and Onboarding Coordinator, you will: + Provide confidential support to Business Operations Employee Service customers. + Process complex personnel and organizational change actions. + Generate reports from City utilized Human Capital Management software (SAP). + Perform timekeeping duties by entering employee time requests, processing work schedule changes, and payroll report auditing. + Assist with new hire onboarding procedures to track pre-hire steps, first-day orientations, and post-hire form collection. + Assist managers through recruitment process, scheduling interviews and drafting offers of employment. + Maintain confidential employee records. Have a question? Contact Information: Loan Tran Polanco, Recruiter Bureau of Human Resources Loan.Tran@portlandoregon.gov To Qualify The following minimum qualifications are requiredfor this position: + Ability and experience interpreting, applying and articulating complex policies and processes related to payroll, human resources, and labor contract provisions in a government or municipal environment. + Experience processing complex personnel, organizational change, and/or timekeeping transactions in a municipal environment. + Ability to learn and utilize City-specific technology and general office software, such as SAP, Outlook, Word, Access, Teams, and Excel, for complex document production and data management. + Ability to communicate and interact with internal and external customers in a professional and courteous manner, both verbally and in writing. + Ability to be flexible and handle shifting and competing for work demands. The Recruitment Process STEP 1: Apply online between November 11, 2024 to November 18, 2024 Required Application Materials: + Resume + Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: + If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment. Application Tips: + Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. + Your résumé should support the details described in your responses to the supplemental questions. + How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience. + Do not attach any additional documents. + Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. + You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills. + All applications must be submitted via the City's online application process. + E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of November 18, 2024 + An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. + Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. + You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information. + Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of November 18, 2024 + Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. (Update if a Ranked list or other type of list is used) Step 4: Selection (Interview): December 2024 + Hiring bureau will review and select candidates for an interview Step 5: Offer of Employment: December 2024 Step 6: Start Date: January 2024 + A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to + Health Care (Medical, Vision and Dental) + Carrot Fertility + Wellness Benefits + Life Insurance + Long-term disability coverage to eligible employees and their families. + Employee Assistance Plan + Flexible Spending Accounts + Retirement + Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer + Family Medical Leave + City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) . 01 Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible. The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy. Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration. Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement. Have you read and understood all the information listed above? + Yes + No - If you have any questions, please contact the recruiter on the announcement. 02 Where did you first learn about this job opportunity? (If on a website or job board, please specify which one) 03 The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process) + My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality. + You may release my application; I am waiving confidentiality. 04 Do you have the ability and experience interpreting, applying and articulating complex policies and processes related to payroll, human resources, and labor contract provisions in a government or municipal environment? + Yes + No 05 Provide a detailed example(s) of your ability and experience interpreting, applying and articulating complex policies and processes related to payroll, human resources, and labor contract provisions in a government or municipal environment. In your response, include details that clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 06 Do you have experience processing complex personnel, organizational change, and/or timekeeping transactions in a municipal environment? + Yes + No 07 Provide a detailed example(s) of your experience processing complex personnel, organizational change, and/or timekeeping transactions in a municipal environment. In your response, include details that clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 08 Do you have the ability to learn and utilize City-specific technology and general office software, such as SAP, Outlook, Word, Access, Teams, and Excel, for complex document production and data management? + Yes + No 09 Provide a detailed example(s) of your ability to learn and utilize City-specific technology and general office software, such as SAP, Outlook, Word, Access, Teams, and Excel, for complex document production and data management. In your response, include details that clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 10 Do you have the ability to communicate and interact with internal and external customers in a professional and courteous manner, both verbally and in writing? + Yes + No 11 Provide a detailed example(s) of your ability to communicate and interact with internal and external customers in a professional and courteous manner, both verbally and in writing. In your response, include details that clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 12 Do you have the ability to be flexible and handle shifting and competing for work demands? + Yes + No 13 Provide a detailed example(s) of your ability to be flexible and handle shifting and competing for work demands. In your response, include details that clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. Required Question Agency City of Portland Address 1120 SW 5th Ave, Room 987 Portland, Oregon, 97204 Website http://www.portlandoregon.gov/jobs Apply Please verify your email address Verify Email