PERSONNEL SERVICES SPECIALIST/HR-SES - 77070013 Date: Mar 3, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 847786 Agency: Florida Fish and Wildlife Conservation Commission Working Title: PERSONNEL SERVICES SPECIALIST/HR-SES - 77070013 Pay Plan: SES Position Number: 77070013 Salary: $42,318.90 Annually Posting Closing Date: 03/17/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) FWC Office of Human Resources Personnel Service Specialist/ HR-SES $42,318.90 annually 620 S. Meridian St. Tallahassee, FL Office of Human Resources/OED Personnel Service Specialist/ HR-SES – 77070013 Tallahassee, Florida Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com Requirements: Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes. Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment. Hours: 8:00 AM to 5:00 PM (ET) Monday through Friday. Work at the FWC is cross-functional, meaning duties may cross division/office lines. The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed. EDUCATION AND EXPERIENCE + A minimum of 1 year of work experience in Florida State Personnel System Human Resources. PREFERRED EXPERIENCE AND TRAINING + Human Resources experience related to Workers' Compensation + Human Resources experience related to FMLA + Human Resources experience related to State Personnel System Insurance Benefits DESCRIPTION OF DUTIES: The incumbent is responsible for performing independent, professional duties, which includes the administration of Insurance benefits, FMLA and Workers’ Compensation programs for all agency employees. This position acts as the agency Sick Leave Pool and Sick Leave Donations Coordinator. A high degree of accuracy and confidentiality is essential in the position, along with the knowledge and compliance of the Commission directives, Comptroller rules, and interpretations from the Department of Management Services, the Department of Insurance and Treasury, Federal Dept of Labor, and Workers’ Compensation Laws. Accurately and timely coordinates the completion of all the Worker’s Compensation First Report of Injury Forms and medical claims. Responsible for monitoring long-term workers’ compensation cases, communicating orally and in writing with the Office of Risk Management, medical personnel, affected employees, and applicable management personnel to achieve Commission goal of returning employees to full-duty status as quickly as possible. Investigates and recommends temporary, light duty, and/or permanent, alternative, employment possibilities in conjunction with recommendations from the Office of Risk Management. Communicates with employees advising them of payroll salary reductions when Risk Management is paying employee for lost time. Assists employees in the completion of People First time sheets to reflect workers’ compensation leave and/or lost time. Ensures employee is provided notification of FMLA. Provides expense codes within seven days to the Accounting Office for processing of payments for invoices received for Temporary and Total Disability from the division of Risk Management. Corresponds with the Division of State Group Insurance, Office of Risk Management, employees and others as needed, and researches inquires as they arise. Revises forms, updates procedures, collects data, and prepares reports about employee’s workers’ compensation benefits. Position serves as liaison between employees, People First, and various insurance companies who offer health, life, disability, dental, cancer, etc… to FWC employees through payroll deduction. Resolves any benefit problems and benefits complaints that may arise with an employee, People First or various insurance companies. Responsible for the submittance of insurance premium underpayments and refunds. Prepare Journal Voucher Detail forms for payment of Agency Contributions of State Health and Life Insurance premiums. Administers FWC’s Sick Leave Pool and Sick Leave Transfers, including all leave balance adjustments and timesheet approvals as necessary. Acts as Agency Family Medical Leave Act (FMLA) coordinator. Notifies employees of their rights and responsibilities under FMLA. Coordinates, leave and payroll issues that may arise out of absences. Performs other related duties as required. Desired Knowledge, Skills, and Abilities (KSAs): + Knowledge of human resources practices, policies, and procedures. + Knowledge of People First + Knowledge of Administrative Code 60L + Ability to communicate effectively both verbally and in writing. + Ability to use Microsoft Word, Outlook, and Excel. + Ability to utilize problem-solving techniques and make independent decisions. + Ability to effectively provide guidance to employees. + Ability to collect, evaluate, and analyze data relating to human resources functions. + Ability to understand and apply applicable rules, regulations, policies and procedures relative to the FL Fish and Wildlife Conservation Commission and the State of Florida. + Ability to deliver effective and efficient customer service. + Ability to work independently Additional Requirements The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent Fish and Wildlife Conservation Commission (FWC) point-of-view. Work at FWC is cross-functional meaning duties may cross division/office lines. The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed. Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32308 Nearest Major Market:Tallahassee