Primary Function/General Purpose of Position
The Pharmacy Services Materials Coordinator compiles, prepares, and generates purchase orders for pharmaceutical products ensuring a minimum supply is available always taking into consideration high usage, drug shortages, and unexpected/emergent usage. This position works to ensure proper accountability of all drug receipts and transactions are maintained in compliance with Drug Supply Chain and Security Act (DSCSA), contracts, and 340b as applicable.
Essential Job Functions
Collaborates with system and local pharmacy teams to ensure standard ordering and approval processes are achieved and maintained related to pharmacy purchasesWorks with authorizing pharmacist at site to complete controlled substances orders in Controlled Substance Ordering System (CSOS) and on Drug Enforcement Administration 222 forms and ensure proper documentation for ordering narcoticsProvides oversight and guidance in ensuring appropriate compliance toward perpetual inventory systemMonitors outdated items and process returns accordinglyCoordinates annual/other required physical inventory proceduresCollaborates with accounts payable to ensure timely processing and reconciliation of invoicesAligns purchases to system contracts, programs, and initiativesPartners with both system and local pharmacy teams to establish plans and processes around current drug shortagesProcesses and authorizes payment for all invoices for merchandise received or credited per established procedureManages pharmacy inventory documentation for compliance with Drug Supply Chain Security Act and 340b requirementsProvides guidance to pharmacy waste and charge discrepancy tracking processAssists local pharmacy staff with day-to-day operationsThis document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.
Licensing/Certification
Possess and maintain registration or licensing as necessary to operate as a Pharmacy Technician in the state in which employed. This may include national pharmacy technician certification and/or registration if site or state requires the pharmacy materials coordinator to perform any activities restricted to certification requirements. (Current certification/licensing required; if not currently certified/registered, must obtain within 12 months of employment.)
CPhT (preferred)
Education
High school diploma (required)
Bachelor’s degree (preferred)
Work Experience
2 years of pharmacy field or materials management experience (required)
Training
None
Language
None
Patient Population
None
Patient Population
None
Working Conditions
Periods of high stress and fluctuating workloads may occur.
General office environment.
May be exposed to limited hazardous substances or body fluids.*
May be exposed to human blood and other potentially infectious materials.*
May have periods of constant interruptions.
* Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.
Physical Requirements
Physical Demands
Frequency 0% 1-33% 34-66% 67-100%
Lifting/ Carrying (0-50 lbs.) ______ X ______ ______
Lifting/ Carrying (50-100 lbs.) ______ X ______ ______
Push/ Pull (0-50 lbs.) ______ X ______ ______
Push/ Pull (50-100 lbs.) X ______ ______ ______
Stoop, Kneel ______ X ______ ______
Crawling X ______ ______ ______
Climbing X ______ ______ ______
Balance ______ X ______ ______ Bending ______ X ______ ______
Work Position
Frequency 0% 1-33% 34-66% 67-100%
Sitting ______ ___X___ ______
Walking ______ X ______ ______
Standing ______ X ______ ______
Additional Physical Requirements/Hazards
Physical Requirements
Manual dexterity (eye/hand coordination)
Hear alarms/telephone/audio recordings
Reach above shoulder
Repetitive arm/hand movements
Finger Dexterity
Color Vision
Acuity – near
Hazards
Depth perception
Use of Latex products
Exposure to toxic/caustic/chemicals/detergents
Exposure to dust/fumes
Gaseous risk exposure
Skills
Attention to detail
Critical thinking
Written Communication
Teamwork
Contracts
Inventory
Drug Supply Chain Security Act
Pharmacy Technician
Ordering
Approvals
Pharmaceutical Products
Supply Chain
Invoices
Inventory Planning
Purchase orders
Many of our opportunities reward* your hard work with:Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more
*Benefits offerings vary according to employment status
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com