Physician Office Coordinator – Specialty – AdventHealth Medical Group

All the benefits and perks you need for you and your family:

Benefits from Day One

Paid Days Off from Day One

Career Development

Whole Person & Mental Health Resources

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind, and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time Days

Shift : Monday-Friday

Location: Palm Coast

The role you’ll contribute:

The Physician Office Coordinator is responsible for planning, controlling, organizing and directing the day-to-day operations and activities of the physician affiliate office or physician department. Assists the physician in providing medical care to patients of various ages according to the policy of individual practice, in accordance with professional standards and hospital policies and procedures. Adheres to the Florida Hospital Corporate Compliance Plan, and to all the rules and regulations of all applicable local, state, and federal agencies and accrediting bodies. Responsible for helping practice and physician achieve all meaningful use measures. Demonstrates effective use and support of the Customer and Superior Service Standards, within the hospital and physician office settings, at all times. Functions under the supervision of the physician and the Practice Manager/Office Supervisor.

The role of the coordinator includes working closely with all staff members to ensure work is completed in a timely and efficient manner. Responsible for making schedule changes and adjustments in order to accomplish this task. The team leader may also need to fill in if there are absences or shortages within the department, as well as be the trouble shooting guide for any problems that arise. This position consists of quality detailed work, as well as great communications with other staff, supervisor, director, customers, and physicians in order to achieve excellence within the physician office/department.

The value you’ll bring to the team:

Manages the physician affiliate office/department in a cost-effective, efficient manner assuring that staff provides high quality care in a courteous and friendly atmosphere.

Regularly reviews billing practices to assure physician and office reimbursement is appropriate

Assists the Practice Manager and/or Director of Practice Operations in preparation of annual budget, as requested

Reviews and analyzes Responsibility and Expense Detail Reports

Demonstrates ability to read and understand reports

Understands expense variances and is able to provide justification for same

Takes corrective action, when necessary, to correct negative variances

Demonstrates understanding of budgetary limitations

Properly assigns payables and credits against budgetary categories

Assures correctness and timeliness of Accounts Receivable and Accounts Payable

Demonstrates understanding of Chart of Accounts

Properly completes and submits Petty Cash Reimbursement/Reconciliation form

Ensures security of money (cash, checks and credit card vouchers)

May prepare and track data which reflects turnaround time and test results.

Prepares and presents employee evaluations and in a timely manner.

Participates in monthly staff meetings.Minutes and a roster are maintained.

Coordinates completion of employee competencies in a timely manner

Prepares, updates and tracks department schedules to ensure adequate staffing coverage in practice to include on-call schedules, prn staffing and PDO days for employees and physicians.

Demonstrates ability to interpret and enforce Florida Hospital Memorial Medical Center and HealthCare Partners policies and procedures

Assures staff is knowledgeable about, and complies with, local, state and federal regulations

Maintains medical records in compliance with Florida Hospital Memorial Medical Center, HealthCare Partners, TJC and HIPAA requirements with respect to patient confidentiality, security and completeness.

Maintains complete and updated Policies and Procedures manuals including, but not limited to:HealthCare Partners, Administrative, Safety/Disaster, Infection Control and MSDS.

Assures that office meets Safety and Infection Control standards.

Responds to problems/concerns of the physicians and staff members of the practice.

Assists with physician credentialing as necessary.

Acts as practice liaison for patients and staff.

Provides reports and statistics as requested by management.

Performs other duties and tasks as assigned by Practice Manager and/or Director of Practice Operation, Medical Director of Radiology or Administration.

The expertise and experiences you’ll need to succeed :

Minimum qualifications:

Minimum of a high school diploma or equivalent required.

At least 2 years of physician practice, healthcare or hospital-based experience working in various roles and positions.

Computer proficiency required-in Word, Excel, Outlook, etc.

Must have knowledge of TJC requirements and local, state, and federal regulations.

Preferred qualifications:

Bachelor of Business Administration or healthcare related field preferred.

Two years’ experience as a lead role in a medical setting or physician office manager required.

Experience in management of multiple practices or specialty practices desirable.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Physician Services

Organization: AdventHealth Medical Group East FL

Schedule: Full-time

Shift: 1 - Day

Req ID: 24039872

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.