Req #: 242577 Department: UW TACOMA Appointing Department Web Address: https://www.tacoma.uw.edu/fa/facilities Posting Date: 01/17/2025 Closing Info: Open Until Filled Salary: $5,859 - $6,600 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **The Department of Facilities & Administration has an outstanding opportunity for a Portfolio & Space Project Manager to join their team.** The Portfolio & Space Project Manager is a critical member of the Facilities unit of the Finance & Administration (F&A) team, supporting strategic planning, space program management, building coordination program management, and project execution. This position oversees space data analysis, inventory management, space request processing, and the coordination of move/add/change (MAC) services. Additionally, the Portfolio & Space Project Manager is responsible for managing furniture, fixtures, and equipment (FF&E) and signage, wayfinding, art, and graphics (SWAG) programs. The role ensures that University spaces and assets are efficiently utilized and maintained in compliance with applicable regulations, while providing essential services to support campus growth and operational needs. UW Tacoma is one of the fastest-growing institutions in Washington, occupying over 900,000 square feet across a 15-acre campus footprint. The Portfolio & Space Project Manager must balance competing demands from various departments while ensuring space planning aligns with university objectives. Strong analytical skills are required to interpret complex regulations and policies, resolve engineering and architectural challenges, and make data-driven recommendations. **DUTIES AND RESPONSIBILITIES** Space Program and Facilities Move/Add/Change (MAC) Project Management (60%) + Conducts space utilization analysis and assesses current space inventory for condition and program suitability. + Develops short and long-range space planning recommendations and guidelines, ensuring efficient use of University space. + Manages FF&E, ensuring the proper selection, procurement, and installation of furniture, fixtures, and equipment for campus spaces. + Oversees SWAG, ensuring that signage, wayfinding, art, and graphics are effectively implemented to enhance campus functionality and aesthetics. + Coordinates and manages all MAC projects, ensuring alignment with campus objectives and strategic growth plans. + Serves as the liaison between campus departments, leadership, and stakeholders regarding space assignments, faculty and staff relocations, and ongoing space needs. + Develops and implements guidelines, standards, and procedures for space allocation and move requests, ensuring compliance with best practices and University policies. + Leads the development and execution of minor capital projects and facilities improvements, ensuring projects are delivered on time and within budget. + Collaborates with campus departments to create construction-phasing plans, minimizing disruption to departmental operations. + Reviews architectural and engineering plans to ensure alignment with University functional and technical requirements. + Works with stakeholders to develop project budgets, schedules, and plans for campus facility improvements, ensuring they meet campus growth and operational needs.Records, Application and Database Management (20%) + Oversee the maintenance and updating of space management databases, including the Space Inventory Management System (SIMS) and GIS data, ensuring data integrity across related systems. Coordinate annual physical inventory assessments, updating space data such as room numbers, square footage, and occupancy levels. + Manage the maintenance of "as-built" drawings and specifications for all campus facilities.Building Coordination Program Management (15%) + Administers the Building Coordination program, facilitating essential services such as security, health and safety representation, utility shutdowns, building renovations, and general management. + Coordinates efforts between operational units (e.g., Campus Safety & Security, Environmental Health & Safety, Information Technology) to ensure seamless building operations. + Develops and maintains campus policies and procedures for Building Coordination, ensuring efficient communication and execution of essential services for academic and operational units.Teamwork (5%) + Collaborate with the Facilities and F&A teams to improve processes and enhance service. + Assist other staff in meeting deadlines. + Support, coordinate, and lead special projects or assignments as needed. + Participate with and serve as support for other Facilities and F&A activities. **MINIMUM REQUIREMENTS** + Bachelor’s degree in architecture, planning, facilities management, or related field. + At least three years of experience in space planning, project management, or related areas. **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **ADDITIONAL REQUIREMENTS** + Strong analytical skills, with the ability to prepare decision-support materials such as reports, presentations, and graphics. + Ability to manage multiple projects concurrently and deliver high levels of customer service. + Strong interpersonal skills, experience collaborating with diverse teams and stakeholders. Strong written and verbal communication skills. + Ability to adapt to changing priorities. Excellent organizational skills in identifying and prioritizing work activities; ability to work on multiple and concurrent projects. + Experience with Microsoft Word, Excel, Access and PowerPoint. **DESIRED QUALIFICATIONS** The successful candidate will: + Model and maintain the values of candor, openness, inclusiveness and honesty. Build and maintain the trust of others. Work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations. + Establish Rapport: Interact effectively with others to establish and maintain smooth working relationships. Build constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect. Maintain an open, approachable manner, and treat others equitably and respectfully; preserve others’ self-confidence and dignity and show regard for their opinions. + Demonstrate Personal Responsibility: Demonstrate responsible personal and professional conduct, which contributes to the overall mission and goals of the University; accept personal responsibility for the quality and timeliness of work; earn trust, respect, and confidence from the UW Tacoma community. + Communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment of mission and outcomes. Demonstrate awareness of how positive words and actions may impact or contribute to situations to enhance the outcomes. + Be Adaptable & Flexible: Adapt to changing business needs, conditions, and work responsibilities. Respond positively to change, embracing and using new practices or values to accomplish goals and solve problems. Manage change in a way that reduces the concern experienced by others. Remain calm under stress. Be open to different and new ways of doing things. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.