Posting Details Position Information Position Title Administrative Specialist III Work Location Springfield Campus Department COE Professional Education Services HR Home Department 020401 COE-EDUCATION ADVISEMENT Pay Grade 13 Proposed Salary $16.35 - $17.00 an hour Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants. Appointment Type Full Time Regular Exempt/Non-Exempt Non-Exempt General Function The Administrative Specialist III provides, coordinates, and/or administers complex programs or services with limited supervision. The Administrative Specialist III may administer programs, coordinate or provide services, provide specialized or technical information, provide customer service requiring confidentiality and advanced communication skills, and/or perform diverse and complex data management processes requiring proficiency with a variety of software applications and an understanding of the structure of databases and the information contained in the database. The Administrative Specialist III generally does not serve as an administrative assistant to a supervisor or provide administrative support services the department as a whole. The Administrative Specialist III works with relative independence and minimal supervision. Description of Primary Duties The Professional Education Services ( PES ) Administrative Specialist assists the PES Director, Assistant Director and staff in daily duties. The Administrative Specialist will monitor all front desk activity in the PES office. Minimum Acceptable Qualifications Education/Experience: A high school diploma or the equivalent and four years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred. Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. Must have a working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department. Must know how to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations. Effective verbal and written communication skills are required. Must be able to train, assign work, and review the work of full- and part-time employees and student workers. Must have the ability to maintain financial records and accounts and prepare financial reports. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Skills related to the job responsibilities of the particular position are preferred. Effort: Administrative support positions are primarily sedentary. #LI-CP1 Additional Qualifications Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50856.htm Open Date 06/05/2024 Close Date (If Close Date is blank then the posting is considered open until filled) Special Instructions to Applicants The first date of consideration is June 20, 2024, and review of applications will continue until the position is filled. If meeting minimum qualifications with education fully or partially, please attach unofficial transcripts to your application. Official transcripts required at time of hire, if applicable. EO/AA and Diversity Statement Non Discrimination Statement Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict nondiscrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972. This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or military organizations associated with the Armed Forces of the United States of America. The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@missouristate.edu, 417-836-8506, 417-836-8506, 417-836-8506, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Park Central Office Building, Suite 111, Springfield, Missouri 65897, equity@missouristate.edu, 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.) Background Check Statement Employment will require a criminal background check at University expense. Posting Detail Posting Number 20240141FTS Quicklink for Posting https://jobs.missouristate.edu/postings/75330 Supplemental Questions Required fields are indicated with an asterisk (*). + * How did you hear about this vacancy? + Indeed + Linkedin + Missouri State University Website + Google + Employee Referral + HigherEdJobs.com + Personal Contacts / Networking + Print Publications + Diversity website posting + Job Board (CareerBuilder.com, Monster, etc.) + Other + * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you. (Open Ended Question) Applicant Documents Required Documents + Resume + Cover Letter Optional Documents + Unofficial Transcripts - 1 + Other Documents -1