Practice Office Manager II - AdventHealth Shawnee Mission

All the benefits and perks you need for you and your family:

Benefits from Day One

Paid Days Off from Day One

Career Development

Whole Person Wellbeing Resources

Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Shift : 7-5 M-F

Location: 23351 PRAIRIE STAR PKWY, Lenexa, 66227

The role you’ll contribute:

The Practice Office Manager is responsible for managing all business and clinical elements of the practice. Responsibilities include all resources and functions as they relate to both direct and indirect patient care. The manager is responsible for the oversight of ordering medical and clinic supplies. Also, responsibilities include quality assurance, OSHA standards, and safety standards for the clinic. Maintenance of clinical and business equipment are the responsibility of the manager.

The Practice Office Manager is responsible for the day to day operations of the clinic. Ongoing staff training and development are the responsibility of the Clinic Manager, and excellent communication is required to assure we are in compliance within our clinics. This position is directly responsible for the hiring, firing, progressive discipline and staff evaluations.

Fiscal responsibility is coordinated between the manager and Director, and the manager should timely complete invoice review and approval for next step. Coordination of budgets is done in conjunction with the Director(s).

Knowledge of software systems, including electronic health record is critical to the success of the position. The position requires the individual to be instrumental in streamlining processes while promoting quality healthcare and increased patient and employee satisfaction.

The value you’ll bring to the team:

Must be able to manage both clinical and business personnel in accordance to policies/procedures set forth by SMMC

Excellent communication skills – both written and verbal

Ability to manage multiple priorities on an ongoing basis

Familiarity with Electronic Health Record and Electronic Practice Management Sytem.This should include the ability to navigate in each of the systems and be a resource for staff

Oversight of ordering clinic medical and business supplies

Manage day to day finances of clinic operations; including approval of invoices in pertinent software

Run/manage reports for physician communication in monthly meetings

Adhere to Patient Center Medical Home (PCMH) standards, as directed by Administration/physician enterprise

Maintenance of clinic schedule (both provider clinic schedules and staff schedules) – assuring clinic is staffed at the appropriate level(s)

Understanding of necessary testing, coding and documentation requirements for specialty

Complete necessary paperwork (forms) for staffing clinic as well as security of clinic personnel – this requires an understanding of software to maintain these elements

Completion of call schedule(s) for clinic

Attendance at required manager meetings

Oversight of PCMH programs within the clinic – assuring timely completion of necessary documentation, and pertinent follow-up of patients in a timely manner

Must be able to type

Ability to understand patient accounting related to patient bills including insurance requirements, co-pays, deductibles and co-insurance requirements

Conducts regular staff meetings

Responsible for monthly clinic provider meetings

The expertise and experiences you’ll need to succeed :

Minimum qualifications:

High School Diploma or Equivalent

2 to 5 Years of Position-Related Experience

Preferred qualifications:

Bachelor’s Degree

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Physician Services

Organization: AdventHealth Shawnee Mission

Schedule: Full-time

Shift: 1 - Day

Req ID: 24044631

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.