Pre-Award Grants Coordinator **Required Qualifications (as evidenced by an attached resume):** Bachelor’s Degree (foreign equivalent or higher). In lieu of the Bachelor's degree, an Associate’s degree (foreign equivalent or higher) and two years of full-time directly related experience in Project management and/or office administration may be considered. Grants management experience. Administrative or project management experience. Experience in Microsoft Word and Excel or Google equivalent. **Preferred Qualifications:** Four (4) years of full-time administrative or project management experience. Two (2) years of full-time sponsored research and/or grants administration experience. Experience with pre and/or post award management in a government, non-profit and/or academic setting. Familiarity with internal and external agency submission systems (MyResearch, ASSIST, Grants.gov) or similar pre- and post-award electronic systems. **Brief Description of Duties:** The Pre-Award Grants Coordinator will serve as a key member of the Program in Public Health’s (PPH) research team and plays a crucial role in ensuring effective pre-award grants management for Principal Investigators (PIs) in the PPH. The Pre-Award Grants Coordinator will provide comprehensive administrative support to PIs in the development and management of their grant applications to external sponsors, focusing on large, complex proposals to federal sponsors (NIH, CDC, NSF, NASA, and other various federal agencies). The coordinator will support the PIs throughout the proposal development and submission process. The coordinator will maintain a timeline for the proposal team to ensure accurate and timely submission and provide consistent and comprehensive administrative and project management support for submitting high quality research proposals. The successful incumbent will have excellent communication and interpersonal skills, exercising strong organizational skills with exceptional attention to detail. Essential for this role is the adeptness necessary to work both independently and as part of a team with a collaborative approach to problem solving, as well as the ability to effectively multi-task with a high degree of accuracy and organization in a fast-paced, deadline driven environment. The incumbent must have knowledge of grant proposal submission, award life-cycle, and pre- and post- award grant administration. The incumbent must be proficient with Microsoft Office, Google Suite, spreadsheets, databases, e-mail, Internet, PowerPoint, Outlook. **Duties:** + Budget/Budget Justification Preparation and Proposal Development: Review and assist in the preparation of grant applications, contract proposals, and related documents, ensuring compliance with PPH and University policies. Initiate submission in myResearch, draft budget justification in collaboration with PI, and complete budget request in myResearch. + Negotiation and Award Review Support: Guide and provide administrative support for PIs in reviewing and negotiating awards, serving as the point of contact for grant matters. + Monitoring Proposal Status: Actively monitor proposal status, coordinating with relevant offices to establish and revise accounts in a timely manner. + Other Pre-Award Support: Assist PIs in all aspects of pre-award grants management to ensure timeliness, accuracy, and compliance. + Verify all PPH proposal submissions for compliance with both sponsor and internal requirements; approve verified proposals in MyResearch; interface with faculty to resolve issues. + Identify appropriate funding opportunities, interpret and adhere to application guidelines. + Provide outreach to other university departments and schools and external partners as required for proposal submission, and monitoring proposal progress. Monitor the collection and editing of biosketches, other support document, letters of support and other required materials from Co-Is and collaborators. + Coordinate internal proposal package for timely approval routing. Work with investigators to submit completed proposals to the Office of Sponsored Programs for final review, approval and submission to external sponsors. + Coordinate with the Director of Research to compile guidelines, best practices, boilerplate proposal material, and other reference materials to facilitate grant seeking and preparation. Provide training on internal processes. Develop materials and procedures to streamline research proposals. Create PPH templates for use by investigators. + Organize and schedule PPH Grant Review Committees and Research Aims Meetings. + Work with Post-Award Grants Coordinator, Stony Brook Medicine IT, and Director of Research to maintain PPH Research Website. + Other duties as assigned. **Special Notes:** The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application. **_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._** If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) . _In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here (https://www.stonybrook.edu/police/) _._ Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the **total rewards** we offer. SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf) **The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.** **Job Number:** 2404727 **Official Job Title:** : Project Staff Assistant **Job Field** : Administrative & Professional (non-Clinical) **Primary Location** : US-NY-Stony Brook **Department/Hiring Area:** : Program in Public Health **Schedule** : Full-time **Shift** : Day Shift **Shift Hours:** : 8:30 AM to 5:00 PM : **Posting Start Date** : Jan 23, 2025 **Posting End Date** : Feb 22, 2025, 10:59:00 PM **Salary:** : $65,000-$75,000 **Appointment Type:** : Temporary **Salary Grade:** : E99 **SBU Area:** : The Research Foundation for The State University of New York at Stony Brook **Req ID:** 2404727