Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

POSITION OBJECTIVE:

This position is accountable for administrative tasks of considerable complexity in support of departments, teams, projects or programs with minimal guidance and direction.

NATURE AND SCOPE:

This position performs complex administrative tasks, identifies and solves problems requiring discretion and exercise of independent judgment. Assignments are given with specific objectives and possible problems identified. Incumbent is responsible for determining work methods and coordinating projects with others. Work is performed with little  direction, but in accordance with departmental priorities and company policies. Position requires knowledge of work procedures in related areas. Responsibilities may include working in a team environment and/or serving as a backup to other team members. Position may also include leadership responsibilities to team members. Must have excellent computer skills and advanced skills in various software packages. Incumbent is a key contact for the assistance/training of peers and departmental personnel on policy, procedures, equipment, and software.

PRINCIPAL ACCOUNTABILITIES:

Principal accountabilities may include, but are not limited to:

A.   Coordinate and perform complex administrative tasks, often of a confidential nature, using department procedures and Solar's policies. Prioritize own workload and establish administrative methods and procedures for functional area and related administrative support.

B.   Research and resolve a wide range of problems in accordance with department objectives, using discretion and sound judgment to facilitate workflow.

C.  Compose and prepare detailed reports, presentations, correspondence, meeting minutes, graphs, tables, charts and spreadsheets, including the use of graphics and text art. Includes researching and assembling information and materials from various sources.

D.   Exercise some independent judgment in initiating, planning, coordinating and implementing a variety of large projects or functions such as offsite facilities, and catering services. 

E.   Use advanced computer skills for various software packages including set up and maintenance of MS OfficeSharepoint sites, MS Teams channels, MS excel, word, powerpoint and visio files.

F.   Coordinate communications to keep information flowing within department, between departments, or external business partners with suppliers, and customers.

G.   Maintain multiple calendars for management and conference rooms; coordinate, plan, organize meetings, programs and events; make travel arrangements which may include hotel rooms, car rentals, and calendar coordination for all travelers

H.    Train or assist department personnel and peers in office procedures, electronic mail, time management, as well as limited training in software applications. Recommend changes to improve office efficiency.

I.     Setup and maintain specialized resource files. Authorize limited departmental expense and cost control for supplies, purchase requisitions, check requests, and department purchases.

J.    Create purchase requisitions and maintenance requests. Use advanced features of electronic mail and time management.

K.    Provide leadership to peers, team members or other administrative personnel. May include troubleshooting employee concerns.

Minimum Qualifications:

Associate’s degree or equivalent process towards a bachelor's degree2 years of related job experienceStrong administrative oriented computer skillsTime management skillsOrganizational skillsStrong communication skillsAbility to multitask effectively

Preferred Qualifications

Bachelor’s degree4 years of related job experienceWorking Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products:Uses basic features of two or more Office applications.Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.Operates basic Microsoft desktop applications to achieve certain requirements.Converts Word tables to an Excel spreadsheets and vice-versa.

Summary Pay Range:

$52,937.00 - $79,405.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. 

Benefits:

Annual incentive bonus plan*

Medical, dental, and vision coverage

Paid time off plan (Vacation, Holiday, Volunteer, Etc.)

401k savings plan

Health savings account (HSA)

Flexible spending accounts (FSAs)

Disability benefits

Life Insurance

Parental leave

Healthy Lifestyle Programs

Employee Assistance Programs

Voluntary Benefits and Employee Discounts

Tuition Reimbursement

Career Development

*Subject to annual eligibility and incentive plan guidelines.

Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.     

EEO/AA Employer.  All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

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