The Department of Public Health prioritizes equitable and inclusive access to quality healthcare for its community and values the importance of diversity in its workforce. All employees at the Department of Public Health work to advance equity, inclusion, and diversity with a specific lens and focus on race, ethnicity, gender, sex, sexuality, disability, and immigration status.  + Application Opening – Friday, June 14, 2024 + Application Deadline – The application filing will be open continuously at least through Friday, June 21, 2024 and will close any time thereafter. + Salary: $146,952 - $192,478 (https://careers.sf.gov/classifications/index.php?classCode=1825) Annually + Appointment Type: Permanent Civil Service (https://careers.sf.gov/knowledge/role-types/) + Recruitment ID: PBT-1825-148516 The Mission of the San Francisco Department of Public Health (SFDPH) is to protect and promote the health of all San Franciscans. SFDPH strives to achieve its mission through the work of multiple divisions - the San Francisco Health Network, Population Health, Behavioral Health Services, and Administration. The 1825 Principal Administrative Analyst II, Manager of Contractual Pre-Award, Compliance and Training Services, is a new position in DPH’s Office of Contract Management and Compliance (OCMC). This role supervises two units: Pre-Award and Waivers/MOUs/Central Office/Other Support. The Pre-Award Unit manages the DPH solicitation process for all contractual services, coordinates contract approvals by the Board of Supervisors, and obtains Civil Service Commission approval. The second unit handles DPH waivers, develops Department MOUs, and manages funding agreements between DPH and external funders. Additionally, this position coordinates training for Contracts Office staff and updates policies and procedures. The eligible list resulting from this recruitment may be utilized to fill future and current vacancies in this class at other locations within the DPH for the duration of the eligible list. Under administrative direction, the Principal Administrative Analyst II plans and directs staff in the operations related to solicitation processes, approval by the Board of Supervisors for identified contracts, approval by the Civil Service Commission to contract out services, obtaining waivers to meet contract requirements, development of MOUs and agreements between DPH and State/Federal funders, as well as oversight and implementation of contract training materials, including updates to reflect policy changes.  Essential functions include but are not limited to: + Conducting complex analysis of data; + Creating and completing various forms of contracts for a variety of procurements: including professional services, information technology, equipment maintenance, leasing, revenue agreements, and memorandums of understanding + Creation and completion of Request for Proposals / Qualifications for complicated products and services such as professional services, information technology equipment maintenance, leasing, revenue agreements, and memorandums of understanding + Identifying and analyzing highly complex existing, newly enacted and proposed local, state, federal legislation policies and procedures and interpreting to identify potential impact to DPH contracting processes + Analyzing and creating reports relative to contracting procurement trends + Preparing weekly reports updating contract completion timelines + Working with and presenting to various internal and external stakeholders, such as the City Attorney’s Office, Board of Supervisors, and City’s Contract Monitoring Division + Making recommendations for improvements in the areas of public contracting, including during multiple routine one-on-one business owner consultations and contract negotiations + Troubleshooting and providing accurate and actionable advice to department stakeholders; identifying problems and formulating and executing solutions + Oversight and delivery of a comprehensive training curriculum for new OCMC line staff and supervisors, developing modules on all components of the DPH contracting and procurement process. May convene focus groups with OCMC staff, the City Attorney, and the Office of Contract Administration to identify training needs for improving contract approvals. The 1825 Principal Administrative Analyst II performs related duties as required. Minimum Qualifications (Required) 1. Education: Possession of a baccalaureate degree from an accredited college university AND 2. Experience: Seven (7) years of full-time equivalent experience performing professional level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series. Substitution for Experience: Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience. Substitution for Education: Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year. SPECIAL CONDITION: At least three (3) years of the required verifiable experience must be in at least one of the following areas of contract administration: contractor solicitation and selection; contract development and production; or contract maintenance which shall include contract budget review, and contract compliance. The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this classification. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.  One-year fulltime employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week). DESIRABLE QUALIFICATIONS: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.  + Strong supervisory skills and experience managing a team of employees + Knowledge of City and County of San Francisco procurement and contracting procedures, rules and regulations + Content knowledge in the areas of information technology, including software licensing and maintenance, as well as hospital based equipment and systems. + Content knowledge in the areas of community-based non-profit treatment services + Ability to effectively manage the timely completion of multiple highly complex contracts that are critical to meet the service and infrastructure needs of DPH + Strong interpersonal skills, and the ability to lead problem solving of complex issues through solution. Important Note: Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities. Selection Procedures: After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following. Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications. Supplemental Questionnaire Examination (Weight: 100%): Candidates who meet the Minimum Qualifications will be invited to complete the Supplemental Questionnaire Examination. Candidates will be evaluated on their relative knowledge, skill and ability levels in job-related areas. A passing score must be achieved on the Supplemental Questionnaire Examination in order to be placed/ranked on the Eligible List. Candidate responses on the Supplemental Questionnaire cannot be changed once submitted. Candidates will be placed in rank order according to their final score on the SQ.   The department may administer additional position-specific selection procedures to make final hiring decisions. Candidates must achieve a passing score on all components of the selection procedures to be placed on the eligible list. Successful applicants will be placed on the eligible list/score report, in rank order, according to their final score. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Certification The certification rule for the eligible list resulting from this examination will be the Rule of Ten Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Eligible List/Score Report: Once you pass the exam, you will be placed onto an eligible list and given a score and a rank. For more information, visit https://careers.sf.gov/knowledge/process/ The duration of the eligible list resulting from this examination process will be 6 (six) months and may be extended with the approval of the Human Resources Director. How to apply: Applications for City and County of San Francisco jobs are only accepted through an online process. Visit careers.sf.gov and begin the application process.  Our e-mail communications may come from more than one department so please make sure your email is set to accept messages from all of us at this link.  Applicants may be contacted by email about this recruitment therefore, it is their responsibility to contact the Analyst if they update their email address.  Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. Terms of Announcement and Appeal Rights: This is a Position Based Test (PBT) administered in accordance with Civil Service Rule 111A. Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.  DPH Health Critical Requirements and Information: (https://www.sfdph.org/dph/comupg/aboutdph/jobs/requirements.asp)  Please review the following policies regarding DPH employment requirements that safeguard yourself and others.  + COVID-19 Policies (https://www.sfdph.org/dph/comupg/aboutdph/jobs/requirements.asp)   + Personal Protective Equipment (PPE) (https://www.sfdph.org/dph/comupg/aboutdph/jobs/requirements.asp) + Medical Examination Prior to Hiring + Electronic Health Record (EHR) + Licensure/Certification/Registration (https://www.sfdph.org/dph/comupg/aboutdph/jobs/requirements.asp) + Note on ICARE  Additional information regarding Employment with the City and County of San Francisco:  + Information about the Hiring Process (https://sfdhr.org/information-about-hiring-process)   + Conviction History (https://sfdhr.org/conviction-history-faq)   + Employee Benefits Overview (https://sfdhr.org/benefits-overview)   + Equal Employment Opportunity (https://sfdhr.org/equal-employment-opportunity)   + Disaster Service Workers (https://sfdhr.org/disaster-service-workers) + Reasonable Accommodation + Right to Work (https://sfdhr.org/information-about-hiring-process#identification) + Copies of Application Documents + Diversity Statement (https://sfdhr.org/information-about-hiring-process#diversitystatement) + Veterans Preference + Seniority Credit in Promotional Exams (https://sfdhr.org/information-about-hiring-process#senioritycredit) If you have any questions regarding this recruitment or application process, please contact the analyst, Diane Zhou at diane.zhou@sfdph.org or (628) 271-6703.  We may use text messaging to communicate with you on the phone number provided in your application. The first message will ask you to opt in to text messaging.   CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible. The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.