Principal Contract Administrator/Contract Administrator - REPOST Print (https://www.governmentjobs.com/careers/metrocouncil/jobs/newprint/4579359) Apply  Principal Contract Administrator/Contract Administrator - REPOST Salary See Position Description Location 390 Robert St. N St. Paul, MN Job Type Full-Time Job Number 2024-00235(1) Division Regional Administration Department Procurement Opening Date 10/09/2024 Closing Date 10/23/2024 11:59 PM Central + Description + Benefits + Questions WHO WE ARE The Procurement Department in the Metropolitan Council’s Regional Administration Division has up to two (2) vacancies for aPrincipal Contract Administrator/Contract Administrator. These vacancies may be filled at either classification based on the candidate’s qualifications and business needs. This position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin. We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.More information about us on our website. (https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx) We are committed to supporting a diverse workforce that reflects the communities we serve. TheProcurement Department assists internal Council units to buy goods and services needed to conduct Council business. In carrying out this purpose, the department complies with Council policies and procedures, laws of federal, state, and local governments, and requirements of grants the Council receives. How your work would contribute to our organization and the Twin Cities region: The Principal Contract Administrator/Contract Administrator provides oversight in the development of solicitations for Specifications for Invitation for Bid (IFB) and Request for Proposal (RFP) documents; runs solicitations publicly, formally and informally; manages bid openings and facilitates evaluation panels for RFPs; awards and executes contracts and prepares and negotiates contracts. Types of contracts are architecture and engineering, major construction, small scope construction, non-construction/general services, professional/technical services, and goods. This position is also responsible for administering Council contract procurement policies, procedures, and state and federal laws for all contracts. This position does NOT manage the contracts once executed and is NOT construction site management. This position requires the ability and willingness to travel to multiple locations in the seven (7) county metropolitan area, some of which may not be accessible by public transportation. What you would do in this job + Administer contract procurement procedures for service contracts in the areas of construction, goods, architectural/engineering, and professional/technical contracts. + Work with project managers to understand project needs and provide information on procurement procedures that are required to comply with Council policy, procedure, and law. + Coordinate the review of contracts and proposed changes with the Contract Negotiators, Office of the General Counsel, Information Services, Risk Management, and Office of Equal Opportunity. + Facilitate contract negotiations including interviews, request for classifications, demonstrations, best and final offers, and modifications to standard contract language. + Create and document proposal evaluation criteria including multi-phase evaluations. + Organize and facilitate pre-proposal and bid meetings, and proposal evaluation meetings where evaluation committee members may include community representatives. + Create contract procurement process documents such as Statement of Qualification (SOQ) for pre-qualification of contractors, Scope of Work (SOW) for Request for Proposal (RFP), Specifications for Invitation for Bid (IFB), Request for Quotes (RFQ), Request for Information (RFI), proposal evaluation forms, bid documentation, and draft contracts. + Manage bid openings and bid tabulations and prepare correspondence documenting contract awards. + Facilitate evaluation panel trainings and consensus meetings. + Perform other related duties as assigned. What education and experience are required for this job (minimum qualifications) Principal Contract Administrator Any of the following combinations of completed education ( in business, finance, public administration, or a closely related field) and experience (in contract administration): + Bachelor’s degree or higher with five (5) years of experience + Associate degree with seven (7) years of experience + High school diploma/GED with nine (9) years of experience Contract Administrator Any of the following combinations of completed education ( in business, finance, public administration, or a closely related field) and experience (in contract administration): + Bachelor’s degree or higher with three (3) years of experience + Associate degree with five (5) years of experience + High school diploma/GED with seven (7) years of experience What additional skills and experience would be helpful in this job (desired qualifications): + Contract development project management or procurement experience with a government entity or in a large complex private company where regulations were applicable. + Experience working with federal or state regulations. + Experience in the development of procurement and contracting solicitation documents. + Certification as a Professional Public Buyer (CPPB), Public Procurement Officer (CPPO) or Purchasing Manager (CPM), or National Institute Government Procurement-Certified Procurement Professional (NIGP-CPP), or Project Manager Development Program (PMDP). + Experience procuring technology, Software as a Service (SaaS) projects. + Experience collaborating and outreach during project solicitations with Disadvantaged Business Enterprise (DBE) or Targeted Group Business (TGB). + Professional experience working with small business inclusion programs, equity, diversity, affirmative action, equal opportunity, legal, community outreach, contract administration, and contract compliance implementation. What knowledge, skills and abilities you should have within the first six months on the job: + Knowledge of contract and/or procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications. + Ability to utilize Microsoft Word and Excel, Electronic Calendar and Internet. + Ability to read, analyze and interpret professional journals, technical procedures and government regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively prepare and present information and respond to questions from diverse groups of customers or clients. + Ability to calculate figures in amounts such as discounts, interest and percentages. Ability to apply concepts of basic algebra and geometry. + Ability to work under high-pressure situations with all levels of the organization while adhering to procurement policies and procedures. + Skilled in project management and the ability to lead teams and communicate effectively both written and orally. + Organizational and multi-tasking skills. + Skilled in dealing with others, both inside and outside of the department. Interactions with others generally require influencing, instructing and negotiating with individuals to gain their understanding, cooperation and action. What you can expect from us: + We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area. + We encourage our employees to develop their skills through on-site training and tuition reimbursement. + We provide a competitive salary, excellent benefits and a good work/life balance. More about why you should join us! (http://metrocouncil.org/Employment/Making-A-Difference.aspx) Additional information Principial Contract Administrator Union/Grade: AFSCME/Grade I FLSA Status: Exempt Safety Sensitive: No Full Salary Range: $40.56 - $61.20 hourly; $84,365 - $127,296 Contract Administrator Union/Grade: AFSCME/Grade G FLSA Status: Non-Exempt Safety Sensitive: No Full Salary Range: $34.70 - $52.36 hourly; $72,176 - $108,909 What your work environment would be: You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites. What steps the recruitment process involves: + We review your minimum qualifications. + We rate your education and experience. + We conduct a structured panel interview. + We conduct a selection interview. Once you have successfully completed the steps above, then: If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position. IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration. The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us. We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below: + Guaranteed monthly retirement income through Minnesota State Retirement System pension fund + Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan + Two or more medical plans from which to choose, with employer contribution towards premiums over 80% + Dental insurance, life insurance and vision insurance The following benefits are provided to all employees as part of working for the Council. You will have access to free: + Well@Work clinic + bus/rail pass valued at over $1200 per year + parking at many job locations + fitness centers at many job locations + Employee Assistance Program + extensive health and wellness programs and resources 01 Applicant Instructions: It is important thatyour application shows all relevant education and experienceyou possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding my application and supplemental questions. + Yes + No 02 How did youfirsthear about this job opening? + CareerForce Center + Community Event/Organization + Employee Referral + Facebook + Glassdoor + Indeed + Job Fair + LinkedIn + Metro Transit Bus Advertisement + Twitter + Website: governmentjobs.com + Website: metrocouncil.org + Website: metrotransit.org + Website: minnesotajobnetwork.com + Other 03 If you selected 'Other', please describe where you first heard about this job. if you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title. Type N/A if not applicable. 04 Please select the option that best indicates your education and experience level. + A Bachelor's degree or higher in business, finance, public administration, or closely related field AND at least three (3) years of experience in contract administration + An Associate degree in business, finance, public administration, or closely related field AND at least five (5) years of experience in contract administration + A high school diploma/GED AND at least seven (7) years of experience in contract administration + Some education in business, finance, public administration, or closely related field AND/OR some experience in contract administration, but less than the options above + None of the above 05 Please describe your experience in contract administration including duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.' 06 Please select the areas below with which you have work experience and/or certifications (select all that apply). + Contract development project management or procurement experience with a government entity or in a large complex private company where regulations were applicable + Experience working with federal or state regulations + Experience in the development of procurement and contracting solicitation documents + Experience procuring technology, Software as a Service (SaaS) projects + Certification as a Professional Public Buyer (CPPB), Public Procurement Officer (CPPO), Purchasing Manager (CPM), National Institute Government Procurement-Certified Procurement Professional (NIGP-CPP), or Project Manager Development Program (PMDP) + None of the above 07 If you indicated in question #6 that you have contract development project management or procurement experience with a government entity or in a large complex private company where regulations were applicable, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.' 08 If you indicated in question #6 that you have experience working with federal or state regulations, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.' 09 If you indicated in question #6 that you have experience in the development of procurement and contracting solicitation documents, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.' 10 If you indicated in question #6 that you have experience procuring technology, Software as a Service (SaaS) projects, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.' 11 If you indicated in question #6 that you have a certification, please list your certification(s). If this does not apply, indicate 'N/A.' 12 The Metropolitan Council values a workplace that is as diverse as the people we serve. Please describe your experience working and collaborating in a diverse, multicultural, and inclusive environment. If this does not apply, indicate 'N/A.' Required Question Agency Metropolitan Council Address 390 Robert St. N.St. Paul, Minnesota, 55101 Website https://metrocouncil.org Apply Please verify your email addressVerify Email