Job Summary:
experienced, organised, and resourceful Personal Assistant to support a high-net-worth family. This role involves managing a variety of personal and household tasks on behalf of the principle. The role requires exceptional multitasking skills, discretion, and the ability to anticipate needs in a fast-paced environment. The ideal candidate will be highly flexible, proactive, and able to travel as needed.
The Personal Assistant will provide comprehensive support to ensure the smooth operation of the Directors personal, household, and logistical needs. This temporary role, requiring three days a week, includes diary management, travel coordination, household administration, and vehicle logistics.
Job specification:
Diary and Event Management
Collaborate with key stakeholders (e.g. Chief of Staff) to maintain an accurate and detailed calendar. Integrate children’s schedules, including school terms, extracurricular activities, and events. Coordinate personal and medical appointments, ensuring all paperwork (e.g., insurance forms) is prepared. Track important dates, arranging gifts and celebrations for special occasions.Travel Coordination
Arrange all family travel, including flights, accommodation, transfers, and hire cars. Ensure all travel documentation is in order, including passports, visas, and international permissions. Liaise with drivers, boat captains, and other service providers to finalise travel details.Household Management
Work closely with household staff (e.g., housekeepers, chefs) to ensure smooth day-to-day operations. Work alongside the Housekeeper to manage maintenance, cleaning, and service schedules for household needs.Vehicle and Asset Management
Manage the maintenance, insurance, and provisioning of all vehicles. Schedule repairs, services, and MOTs for all vehicle fleet. Manage vehicle insurance, liaising with brokers to negotiate the best terms. Handle toll systems (e.g., TFL and Dart Charge), insurance claims, and legal documentation (e.g., V5C). Oversee the sale, purchase, and registration of vehicles, including number plate changes.Logistics and Team Support
Plan and coordinate logistics for Director’s son’s karting events across Europe, including travel, accommodation, motorhome movement and schedules. Liaise with team members to ensure diaries and plans are up to date. Produce Event Programme for Race weekends.Personal Support
Assist in the coordination of personal events, including planning and administrative support.Candidate specification:
Proven experience as a Personal Assistant, ideally supporting high-net-worth individuals or families. Exceptional organisational and multitasking skills with acute attention to detail. Strong communication and interpersonal abilities. Discretion and ability to maintain strict confidentiality. Competency in diary management, travel coordination, and stakeholder liaison. Self-starter who likes to hit the ground running, shows strong initiative and work ethic. Proficiency in handling household and vehicle logistics. Flexibility to travel and adapt to changing priorities. The ideal candidate will thrive in a constantly evolving environment and be eager to provide exceptional support.DBS required at offer stage
How to apply:
Applying for this position: Please email your interest in this position to [email protected]. Please ensure you include the reference number for the position you are applying for (found at the top of the advert). For candidates who are not currently registered with Eden Private Staff, please include an up-to-date CV when applying. Applicants for this position should have excellent checkable references and a valid DBS. Please note we only register candidates with a minimum 3 years’ experience in a similar role. If applying for a UK based role, please ensure you have the correct right to work documentation as we are unable to support with visa applications or sponsorships.