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Position Description: It is the function of the Procurement Agent to accomplish the procurement and delivery of specified products and/or services from qualified subcontractor or vendors at the most favorable prices and terms.
Reports to: Procurement Manager or Preconstruction Manager
Essential Duties & Responsibilities*:
Procurement of materials and subcontracts from qualified vendors and subcontractors. Lead role in review and recommendation of new and updating of subcontractor/vendor prequalification including financial statement analysis and reference verification. Establishing and overseeing Procurement Schedule, including attending project meetings. Establishing project bidding procedures, preparation, prequalifications and approval of bid lists. Developing and implementing strategy to meet the Minority, Women or Disadvantaged Business Enterprise (M/W/DBE) (or other) requirements. Assist Operations in crating the general and special conditions, safety requirements and scope requisitions for each project to ensure that the scope, schedule, M/W/DBE or other hiring requirements, insurance and bonding requirements are clearly defined for the bidders. Examining the plans and specifications for any deficiencies, construction issues, and technical questions and refer any findings to the Project Engineer who will bring them to the attention of the Architect/Engineer for resolution. Managing of bidding process, including bid period. Project specific responsibility to oversee receipt of bids, spreadsheet development/execution, conducting of scope review meetings with competitive bidders (with operations staff in attendance as required) to confirm that bidders have complied with scope requirements, alternates and unit pricing, manpower, schedules and logistics plans, M/W/DBE requirements, insurance and bonding requirements and any other project-specific requirements. Negotiating scope, price, and subcontract terms with vendors and subcontractors through subcontract award. Issuing recommendation for approval of subcontractors/vendors and any awards to such subcontractors/vendors to client and/or project team. Prepare and issue subcontracts or oversee process and follow up for timely execution of the subcontract, receipt of insurance certificates and Payment and Performance (P&P) bonds, and any other project specific items that must be submitted to complete the subcontract process. In conjunction with Project Team, develop, execute, and monitor Risk Management Plans where/when required. Supervising assistant procurement agents, procurement assistants and/or interns, including providing input on performance appraisals. Resolving issues with regard to any disputes relating to scope of work and change orders. Overseeing current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments and final payments.