Procurement Buyer Supervisor
Kaiser Permanente
Description: Job Summary:
Ensures that a wide range of complex purchase orders are fulfilled by receiving and reviewing requisitions, placing purchase orders, and supervising the fulfillment or recall of requested items. Negotiates pricing terms and conditions by soliciting and analyzing quotes to obtain favorable pricing and contract terms. Complies with all relevant regulations, policies, procedures, and best practices to manage compliance monitoring and education, coordinating corrective actions as needed. Examines a wide range of issues with order fulfillment and manages claims with suppliers. Communicates requirements and purchase order updates, and provides insight on market conditions by researching potential sources of supply and products. Manages operational vendor performance by proactively monitoring adherence to contracts and other criteria, as well as fostering new partnerships and negotiating improvements with existing vendors. Manages resources by analyzing and coordinating on complex inventory activity.
Essential Responsibilities:
Recommends developmental opportunities for others; builds collaborative, cross-functional relationships. Solicits and acts on performance feedback; provides team members with feedback; and mentors and coaches to drive performance improvement. Pursues professional growth; provides training and development to talent for growth opportunities; supports execution of performance management guidelines and expectations . Implements, adapts, and stays up to date with organizational change, challenges, feedback, best practices and processes. Fosters open dialogue, supports, mentors, engages, and motivates team members on collaboration . Delegates tasks and decisions as appropriate; provides appropriate support, guidance and scope.
Supervises and coordinates daily activities of designated work team or unit by monitoring the execution and completion of tactical action items and work assignments; ensures all policies and procedures are followed. Aligns team efforts and standards, and measures progress in achieving results; determines and carries out processes and methodologies; resolves escalated issues as appropriate. Develops work plans to meet business priorities and deadlines; coordinates, obtains and distributes resources. Removes obstacles that impact performance; identifies and recommends improvement opportunities; influences teams to execute in alignment with operational objectives.
Provides insight on market conditions and their effect on purchasing power by: widely applying methods to research and identify possible new sources of supply and products; and demonstrating thorough knowledge of the latest product information, uses, and purchasing trends.Resolves issues with purchase order fulfillment by: examining a wide range of complex issues with purchase orders (e.g., back orders, late deliveries, product recalls); and planning a wide variety of complex claims with suppliers to obtain refunds or replacements for items not conforming to purchase specifications and ensuring appropriate credit is received.Serves as an information resource by: communicating thorough knowledge regarding the requirements, specifications, quantity, and quality of merchandise and delivery schedules; and keeping internal and external stakeholders abreast of updates in the fulfillment of purchase orders.Negotiates pricing terms and conditions for procurement activities with vendors when no contract is in place by: widely applying strategies for soliciting and analyzing quotes for supplies, equipment, and services; and leveraging thorough knowledge of the product domain and market to obtain favorable pricing and contract terms.Ensures that purchase orders are fulfilled by: receiving a wide range of complex requisitions for supplies, equipment, and services, including technical, specialized, and high-cost items; widely applying processes for reviewing requisitions for accuracy (e.g., nomenclature, specifications, accounting codes, approval authorization, approved vendors, chart of accounts); placing a wide range of complex orders with vendors and/or sales representatives; and supervising a wide range of complex fulfillment or recall of requested items.Complies with state and federal regulations, and company policy/procedures pertaining to purchasing by: supervising the application of best standards and practices; implementing ongoing compliance monitoring (e.g., Joint commission, Sarbanes-Oxley [SOX]) and performance management audits to ensure staff performance is consistent with established standards; coordinating corrective action and the resolution of deficiencies as necessary on a timely basis and in accordance with company policy; and supervising the administration of programs of information, data, training, and education for managers/product users on standards programs, product selection, and expected compliance.Manages resources by: planning a wide range of complex inventory levels; widely applying strategies to analyze and interpret inventory activity reports to execute forecasts and projections; and coordinating with Supply Chain Management to ensure maintenance of a wide range of complex inventory levels.Manages operational vendor performance and vendor relationships by: widely applying strategies to monitor vendor adherence to a wide range of complex vendor performance criteria, bidding requirements, and procedures; proactively monitoring vendor compliance with contracts; widely applying strategies for fostering partnerships between KP and vendors; and negotiating improvements in vendor performance in response to a wide range of complex contract non-compliance or fulfillment issues. Minimum Qualifications:
Minimum two (2) years of experience in a leadership role with or without direct reports.Bachelors degree in Business Administration, Health Care Administration, Supply Chain, Finance, or related field AND Minimum three (3) years of experience in purchasing, inventory management, distribution operations, procurement or a directly related field. OR Minimum six (6) years of experience in purchasing, inventory management, distribution operations, procurement or a directly related field.
Additional Requirements:
Preferred Qualifications:Minimum two (2) years of experience in managing vendor contracts and relationships.Two (2) years of experience negotiating contracts for the procurement of goods and services.
Ensures that a wide range of complex purchase orders are fulfilled by receiving and reviewing requisitions, placing purchase orders, and supervising the fulfillment or recall of requested items. Negotiates pricing terms and conditions by soliciting and analyzing quotes to obtain favorable pricing and contract terms. Complies with all relevant regulations, policies, procedures, and best practices to manage compliance monitoring and education, coordinating corrective actions as needed. Examines a wide range of issues with order fulfillment and manages claims with suppliers. Communicates requirements and purchase order updates, and provides insight on market conditions by researching potential sources of supply and products. Manages operational vendor performance by proactively monitoring adherence to contracts and other criteria, as well as fostering new partnerships and negotiating improvements with existing vendors. Manages resources by analyzing and coordinating on complex inventory activity.
Essential Responsibilities:
Recommends developmental opportunities for others; builds collaborative, cross-functional relationships. Solicits and acts on performance feedback; provides team members with feedback; and mentors and coaches to drive performance improvement. Pursues professional growth; provides training and development to talent for growth opportunities; supports execution of performance management guidelines and expectations . Implements, adapts, and stays up to date with organizational change, challenges, feedback, best practices and processes. Fosters open dialogue, supports, mentors, engages, and motivates team members on collaboration . Delegates tasks and decisions as appropriate; provides appropriate support, guidance and scope.
Supervises and coordinates daily activities of designated work team or unit by monitoring the execution and completion of tactical action items and work assignments; ensures all policies and procedures are followed. Aligns team efforts and standards, and measures progress in achieving results; determines and carries out processes and methodologies; resolves escalated issues as appropriate. Develops work plans to meet business priorities and deadlines; coordinates, obtains and distributes resources. Removes obstacles that impact performance; identifies and recommends improvement opportunities; influences teams to execute in alignment with operational objectives.
Provides insight on market conditions and their effect on purchasing power by: widely applying methods to research and identify possible new sources of supply and products; and demonstrating thorough knowledge of the latest product information, uses, and purchasing trends.Resolves issues with purchase order fulfillment by: examining a wide range of complex issues with purchase orders (e.g., back orders, late deliveries, product recalls); and planning a wide variety of complex claims with suppliers to obtain refunds or replacements for items not conforming to purchase specifications and ensuring appropriate credit is received.Serves as an information resource by: communicating thorough knowledge regarding the requirements, specifications, quantity, and quality of merchandise and delivery schedules; and keeping internal and external stakeholders abreast of updates in the fulfillment of purchase orders.Negotiates pricing terms and conditions for procurement activities with vendors when no contract is in place by: widely applying strategies for soliciting and analyzing quotes for supplies, equipment, and services; and leveraging thorough knowledge of the product domain and market to obtain favorable pricing and contract terms.Ensures that purchase orders are fulfilled by: receiving a wide range of complex requisitions for supplies, equipment, and services, including technical, specialized, and high-cost items; widely applying processes for reviewing requisitions for accuracy (e.g., nomenclature, specifications, accounting codes, approval authorization, approved vendors, chart of accounts); placing a wide range of complex orders with vendors and/or sales representatives; and supervising a wide range of complex fulfillment or recall of requested items.Complies with state and federal regulations, and company policy/procedures pertaining to purchasing by: supervising the application of best standards and practices; implementing ongoing compliance monitoring (e.g., Joint commission, Sarbanes-Oxley [SOX]) and performance management audits to ensure staff performance is consistent with established standards; coordinating corrective action and the resolution of deficiencies as necessary on a timely basis and in accordance with company policy; and supervising the administration of programs of information, data, training, and education for managers/product users on standards programs, product selection, and expected compliance.Manages resources by: planning a wide range of complex inventory levels; widely applying strategies to analyze and interpret inventory activity reports to execute forecasts and projections; and coordinating with Supply Chain Management to ensure maintenance of a wide range of complex inventory levels.Manages operational vendor performance and vendor relationships by: widely applying strategies to monitor vendor adherence to a wide range of complex vendor performance criteria, bidding requirements, and procedures; proactively monitoring vendor compliance with contracts; widely applying strategies for fostering partnerships between KP and vendors; and negotiating improvements in vendor performance in response to a wide range of complex contract non-compliance or fulfillment issues. Minimum Qualifications:
Minimum two (2) years of experience in a leadership role with or without direct reports.Bachelors degree in Business Administration, Health Care Administration, Supply Chain, Finance, or related field AND Minimum three (3) years of experience in purchasing, inventory management, distribution operations, procurement or a directly related field. OR Minimum six (6) years of experience in purchasing, inventory management, distribution operations, procurement or a directly related field.
Additional Requirements:
Preferred Qualifications:Minimum two (2) years of experience in managing vendor contracts and relationships.Two (2) years of experience negotiating contracts for the procurement of goods and services.
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