Job Posting Title:

Procurement Category Manager

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Hiring Department:

Procurement and Payment Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

This position will develop and lead the execution of The University of Texas at Austin’s Procurement and Payment Services spend in the Maintenance, Repairs and Operations (MRO) category management strategies. The incumbent will analyze market intelligence and interpret spend data for the identification and development of new contract opportunities, including improving existing university-wide contracts. This may include shared opportunities with other universities as deemed in the best interests of The University of Texas at Austin. The MRO Category Manager will interface with leadership and key stakeholders to understand and align business strategy, market dynamics, supplier capabilities, and spend analytics to develop robust category plans for a highly distributed, multi-faceted environment. Success in this position will be dependent upon facilitating collaborative client department relationships, maintaining subject matter expertise in the assigned category, managing university-wide contracts and supplier relations, and meeting Procurement and Payment Services’ annual department and category goals.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of UT staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)Voluntary Vision, Dental, Life, and Disability insurance optionsGenerous paid vacation, sick time, and holidaysTeachers Retirement System of Texas, a defined benefit retirement plan, with employer matching fundsAdditional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)Flexible spending account options for medical and childcare expensesRobust free training access through LinkedIn Learning plus professional conference opportunitiesTuition assistanceExpansive employee discount program including athletic ticketsFree access to UT Austin's libraries and museums with staff ID cardFree rides on all UT Shuttle and Austin CapMetro buses with staff ID cardFor more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

As procurement category manager, you will be responsible for developing and executing  high value category management strategies that balances stakeholder, transaction, and supplier relationship management to unlock greatest value for The University of Texas at Austin. You will establish category goals and utilize spend tools for measuring progress against those goals and oversee the execution of the category plan.

ResponsibilitiesSourcing Activities: Collaborate with representatives from across the university to administer sourcing activities to establish detailed requirements for complex, competitive procurements. Select appropriate procurement method based on departmental needs, lead-time, market conditions and regulations. Obtain/maintain sufficient understanding of technical subject matter. Use formal and informal solicitation methods, conduct Best and Final offers when appropriate. Issue purchase orders. Relationship Management: Work in a collaborative team environment, build consensus and lead multi-party negotiations. Act in a consultative role with departments by determining how Procurement and Payment Services can best support in achieving the department's goals by understanding their unique procurement needs,  and developing sourcing plans and strategies that best meet those needs.Professional Knowledge and Development: Maintain expertise and create goals for professional development.  Keep abreast of issues and changes in the procurement field by attending professional meetings, participating in procurement and category related organizations.  Remain current with market trends through relationships with suppliers and market experts; identify and communicate new technologies and solutions to key problems within the assigned category. Spend Analytics: Benchmark contract pricing to determine the best source of supply, complying with laws and regulations. Provide reports for contract cost savings, goals and metrics. Identify new sources of supply based on spend analysis and engage new suppliers focusing on customer needs. Work with campus departments to drive spend to suppliers under contract using scorecard analysis.Supplier Relationship Management: Is responsible for Supplier Relationship and Portfolio Management which includes:  working collaboratively with suppliers to identify and execute continuous cost and performance improvement strategies, identifying and resolving key supplier performance issues to ensure customer satisfaction, engaging with new suppliers, conducting spend analysis, determining special factors, risk analysis and developing strategies. Leads quarterly business reviews with key suppliers.Additional Duties: Maintain paperless file documentation online and in contract management tools, organizing and maintaining documentation pertinent to audit reviews, contract renewals, terminations and performance, solicitation protests and disputes, and supplier due datesOther related functions as assigned. Collaborate with other UT Austin colleagues to initiate and develop process improvements.

Knowledge, Skills, AbilitiesDemonstrated working knowledge of accepted procurement and category management practices as applicable to higher education procurement or industry.Demonstrated experience motivating and managing cross-functional teams, as well as an ability to influence others without authority.Ability to assess market/business dynamics and negotiate agreements that result in meaningful business value.Experience writing and reviewing complex business contract agreements.Ability to perform in complex environments with multiple stakeholders.Acts with service mindset, always establishing and maintaining trust and respect.

Required QualificationsEducation:Bachelor's required, preferably in Business, or appropriate discipline

Experience:5+ year’s procurement experience leading qualitative selection process for Request for Proposals, Request for Qualifications, Request for Information, leading selection and evaluation committees.3+ year’s leading spend category in one or more of the following areas: Maintenance, Repairs and Operations (MRO);3+ years’ experience with contract negotiations.Experience using Excel, Microsoft Word, and eprocurement software

Relevant education and experience may be substituted as appropriate.

Professional Certifications:

Minimum of one (1) professional purchasing certification must be attained within twelve months of appointment to the position. Once, attained, certification must be maintained active.

Certification in the following areas shall be acceptable:Certified Texas Contract Developer (CTCD)Certified Texas Contract Manager (CTCM)Certified Professional in Supply Management (CPSM)Certified Purchasing Manager (CPM)Certified Professional Public Buyer (CPPB)Certified Public Purchasing Officer (CPPO)

Preferred QualificationsMBA, or advanced degree in related discipline2-3 years related work in higher educationCPPO, C.P.M., or CPSM, certificationKnowledge of automated procurement systems including Jaggaer and BonfireKnowledge of Texas Education Code, Federal Regulations [e.g. Uniform Guidance]

Salary Range

$95,000 + depending on qualifications

Working ConditionsStandard office conditions.Manual dexterityDaily use of a keyboard and desktop computerIncumbent will be required to be on campus as necessary in support of assigned projects and for training and development meetings as directed.

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.