A Procurement Coordinator will manage the Purchasing Department to accurately purchase and stock goods and other equipment for the hotel.
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What will I be doing?
As a Procurement Manager, you will supervise the Purchasing Department in its efforts to manage the purchase of all the goods and equipment that the hotel requires. Specifically, a Procurement Manager will perform the following tasks to the highest standards:
\n· To supervise and co-ordinate the work of the procurement and receiving team members.
\n· Ensure that proper procurement procedures are in place, with purchase orders placed only by the Procurement Department after due authorisation by management.
\n· To ensure that competitive quotes are obtained as per policy.
\n· To review all purchase requests and purchase orders processed by subordinates.
\n· To ensure the loading dock and storage areas are free from clutter and hazards and are kept clean and tidy at all times.
\n· To liaise with other departments on a regular basis to ensure over or under stocking is minimised.
\n· To monitor slow moving and dead stock, informing department heads and suggesting actions to rectify.
\n· Ensure current par stock levels are maintained and constantly reviewed.
\n· Keeps stock inventory descriptions, size and weight current.
\n· To conduct market price surveys in coordination with the Financial Controller and Executive Chef on a regular basis.
\n· To ensure that price comparisons amongst other hotels is done on a regular basis.
\n· Maintains adequate control on all inwards and outwards goods into the loading dock and storerooms.
\n· Manages the monthly stock take process.
\n· To ensure that all efforts are exhausted in obtaining the best possible quotations.
\n· To maintain good relations with all hotel departments and suppliers.
\n· To have strong knowledge of Excel, Microsoft Word and the hotel inventory/purchasing software.
\n· Assist in the preparation of month end reports and other ad hoc reports that may be required from time to time.
\n· To ensure familiarity and adherence to any national or global purchasing agreements in place (Hilton).
\n· To liaise with sales representatives to achieve best possible prices.
\n· To undertake analysis of proposals when required and provide recommendations to the Financial Controller.
\n· To ensure that all month end procedures are strictly followed and deadlines are met.
\n· To maintain vigilance in ensuring the security of the loading dock and all storage areas.
\n· To ensure no unauthorised after hours access to storeroom and purchasing office and any after hours access is monitored.
\n· Assist the Executive Chef in ensuring that food cost is kept to a minimum.
\n· To be familiar with all emergency procedures.
\n· Maintains an adequate and up to date filing system.
\n· Ensure the correct coding of all purchase orders and/or invoices.
\n· Prepares a purchase orders outstanding list for month end purposes.
\n· Ensures all documentation (purchase orders, invoices, delivery dockets etc) is forwarded to Accounts Payable on a timely basis.
\n· Is flexible in relation to working hours, especially at month end and during stock take.
\n· Minimises the risks of accidents and workers compensation costs by ensuring the correct work practises are used and that the area is safe from hazards.
\n· Handles all requests and enquiries in a timely, efficient and friendly manner.
\n· To perform any additional tasks assigned to ensure that the department functions smoothly.
What are we looking for?
Procurement Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
\n1. To maintain a high customer service focus by approaching your job with the customers always in mind and being proactive in a timely manner towards their needs and requests of customers.
\n2. To have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues.
\n3. To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance.
\n4. To be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you.
\n5. To maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals.
\n6. To contribute ideas and suggestions to enhance operational/environmental procedures in the Hotel.
\n7. To actively promote the services and facilities of the Hilton Hotels to guests and suppliers of the Hotel.
\n8. To perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace.
\n9. To contribute positively to Equilibrium and Esprit by providing both guests and fellow team-members with courteous, hassle-free service and by seeking to always maintain a pleasant working environment.
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What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
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