Position Title: Procurement Manager Job Description: Under the direction of the Chief Procurement Officer, manages all procurement activities for Salt Lake City, except for those requiring a written contract, and provides supervision to buyers on highly technical or complex bids. Responsible for facilitating and maintaining continuity of procurement activities within the City. Provides counsel, conducts staff performance evaluations and monitors Purchasing Section staff assignments. Supervises Procurement staff, approves expenditures up to $100,000 (involving single purchasing decision), and may authorize unlimited expenditures in the absence of the Chief Procurement Officer. About the Position: This position requires flexibility in working hours, proactive problem-solving, and collaboration skills within a fast-paced and intense yet fulfilling environment. The person in this role will need to be flexible and dependable and willing to adjust as dictated by the mission and efforts of the Treasury team. Job Duties + Consults with and advises procurement personnel concerning their respective needs. Meets regularly with Chief Procurement Officer to provide updates on all procurement operations and may perform duties of CPO in their absence. Provides training and/or technical assistance to other buyers handling highly technical or complex bids. + Meets regularly with Managers and their designees to prioritize projects and make recommendations pertaining to procurement. Provides consultation and assistance to all other City administrative personnel concerning procurement matters on an as-needed basis. Assists in the development and implementation of improved procurement methods, procedures, and specifications. + Locates sources of supply and prepares bid specifications and other documents for supplies, materials and equipment purchased for Salt Lake City. + Serves as primary backup and supervisor for Procurement staff and their assigned City Department(s). + Evaluates bids, sources, and goods in terms of cost, service, quality, and suitability. Places orders. Stays informed on new products and market conditions. Process requests for competitive sealed bids and/or requests for competitive sealed proposals for assigned Department(s), which will result in formal written agreements for a purchase order for contract. Checks accuracy of specifications and makes recommendations for changes or corrections. Receives and analyzes competitive sealed bids and proposals. Prepares draft correspondence to vendors and City departments related to contract purchases. + Provides guidance to the Contract Administrator and Contract Development Specialists pertaining to RFP’s and contracts for equipment and services for Salt Lake City Corporation. Serves as primary backup to Procurement Specialist for complex contracts, or in the event of work overload. + Assigns and coordinates procurement related workflow on behalf of the Chief Procurement Officer for the purchasing staff of the Division. + Interviews vendors regarding procurement needs and coordinates product sampling inspections for assigned Department(s). Conducts pre-bid and pre-proposal conferences and site inspections with vendors or offerors. Contacts vendors, as necessary, to expedite delivery. May perform cost surveys for long-term commodity type contracts. + Serves as backup for the Integrated Fund Accounting System (IFAS) purchasing security administrator. Provides technical assistance, training media and formal training for IFAS customers on the IFAS purchasing and person/entity modules. + Determines contractors’ compliance with existing commodity contracts. Reviews change notices required for contracted commodities for services relative to assigned Department(s). Writes commodity code descriptions for contracted and non-contract items for input to the citywide electronic commodity code catalog. + Prepares budget and reviews and approves all expenditures for the procurement section of the office. + Reviews and approves all change orders prepared by other members of the procurement staff. + Carries out other duties as may be assigned. MINIMUM QUALIFICATIONS: + Graduation from an accredited college or university with degree in procurement, economics, finance, business or related field and six years paid experience in purchasing goods, preferably with a government agency. Education and experience can be substituted one for the other to meet the academic requirement on a year-for-year basis. + Effective communication skills. Ability to relate well with vendor representatives and others. + Proficiency in use of personal computers including word processing, spreadsheet, and internet. + Ability to travel from one work location to another. DESIRABLE QUALIFICATIONS: + CPPB, CPM, or CPPO certification by a nationally accredited procurement organization. WORKING CONDITIONS: + Light physical effort, comfortable working conditions, handling light weights. Intermittent sitting, standing, and walking. + Considerable exposure to stressful situations as a result of human behavior. A TEN YEAR PERSONAL, CRIMINAL AND EMPLOYMENT BACKGROUND CHECK IS REQUIRED FOR THIS POSITION. This position is eligible for full city benefits, including: + Health, dental, vision, and life insurance + 13 paid holidays per year + Paid vacation and personal leave + Six weeks of paid parental leave + Retirement contributions toward a pension plan or 401(k) + A robust EAP that provides emotional support, work-life solutions, legal guidance, and financial resources, including up to 15 counseling sessions for you and your household family members at no cost + Tuition reimbursement + Discounted supplemental benefits like pet insurance, legal services, and shopping This position will remain open until filled and may close at any time without notice. The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. POSITION TYPE Full-Time POSITION SALARY RANGE $68,813 -$93,940 DEPARTMENT Finance Full Time/Part Time: Full time Scheduled Hours: 40 Need help applying? Please call our Recruitment team at 801-535-6699 or email careers@slc.gov . BENEFITSFull-Time roles with Salt Lake City Corp are eligible for a generous, robust benefits package including: + Health Insurance (95% of premium paid by city) + HSA or Flex Account (HSA – City contributes $1,000 - $2,000 annually into account, no match required) + Dental, Vision and Life Insurance + City-paid retirement contributions toward a pension plan and/or 401(k) + A robust Employee Assistance Plan (EAP) + Up to $4,000 tuition reimbursement annually + Discounted supplemental benefits like pet insurance and legal services + Wellness clinic for employees and their families Paid Time Off + 12 vacation days to start + 12 paid holidays & 1 personal holiday + Up to 80 hours of personal leave annually + 6 weeks of paid parental leave to all new parents + Additional time off credit possible for rehires or new hires coming from another public jurisdiction VETERAN EMPLOYER: Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We are also a proud National Service Partner. ABOUT SALT LAKE CITY CORP Our Salt Lake City family serves a population of over 200,000. As an Equal Opportunity Employer, the City is committed to providing resources, access, and opportunity to all and continue to recruit and retain talented people from all backgrounds. Our employees make a real difference with the work they do every day and are actively shaping our beautiful City's future. We aspire to shape a better community and workplace, and as such, we are committed to pay equity. We are proud to have achieved gender pay equity as a leader in the Utah community by creating a workplace where there is equal opportunity for all. The City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.