Statement of Duties Employee is responsible for ensuring that the City follows cost effective purchasing procedures and Massachusetts laws governing procurement of municipal supplies and services. This position is responsible for procurement projects related to maintenance and repair of public assets, and other related construction projects, including capital construction. Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. + Serves as bid manager, internal consultant and advisor to City departments that procure supplies and services related to construction. These departments include and are not limited to Public Works (incl. maintenance and repairs of buildings and grounds, highways, lights and lines), Infrastructure & Asset Management (incl. engineering, roadways, capital construction of buildings and facilities), Public Space & Urban Forestry (including parks, playgrounds, fields, public trees, streetscapes and plazas). + Manages the procurement process from end to end. Prepares bid documents in tandem with project managers, consultants (design professionals, engineers), or other staff as applicable to the specific project. + Understands and adheres to applicable laws, policies and procedures for procurement of construction services, designer selection and other services and supplies as required. + Reviews solicitation documents (invitations for bid, requests for proposal, requests for quotes) prior to issuance, reviews responses and makes recommendations to the Chief Procurement Officer in the award of contracts. + Responsible for advertising all bids in the required manner, local publications, Central Register, Goods and Services, COMMBUYS, etc. + Gathers information for projects, costs and vendor contacts. + Assists with market research for departments seeking contractors and vendors to provide goods and services. + Provides customer service, answers questions and provides information to internal customers as well as to existing and prospective vendors and contractors. + Responsible for preparing contracts once awards are determined, communicating with awarded contractors to ensure contracts are complete and fully compliant with the City’s standard general terms and conditions, including applicable certifications required by law. + Responsible for maintaining all of the documentation involving said projects and correspondence to the parties involved in said projects. + Serves as liaison to regulatory agencies, vendors, contractors, engineers and architects. + At the Chief Procurement Officer’s direction, receives and investigates complaints and + bid protests brought under the terms of M.G.L. c7C §§44-58; M.G.L. c. 30 §39M, M.G.L. §30B, M.G.L. c. 149. + Maintains records, databases, prepares reports and performs related work as required. Minimum Qualifications Education and Experience Bachelor’s degree in business administration, public administration, supply chain and operations management, finance, or closely related field and 5 years of experience with project management in engineering, public works, facilities, construction or closely related field; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Demonstrated knowledge of public procurement. Demonstrated knowledge or familiarity with invitation for bid and request for proposal processes. Proven track record of ability to manage multiple complex projects simultaneously. Strongly Preferred: Massachusetts Certified Public Purchasing Official (MCPPO) certification. Knowledge, Abilities and Skill Knowledge: Knowledge and experience with public purchasing; knowledge of MS Office software program including database skills; knowledge and experience with databases. Abilities: Problem solving ability; excellent writing ability demonstrated in the production of accurate, easy-to-understand documents and written communications. Must be self-motivated with the ability to work effectively as an individual and as a member of a team. Must possess initiative and attention to detail. Skill: Administrative skills including ability to organize large amounts of documentation and data. Must be able to meet deadlines and handle multiple projects in a changing environment. Excellent interpersonal communication skills are essential. Work Environment The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments. Work in the field involves regular exposure to outside elements. Physical and Mental Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions. Physical Skills Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. May also be some occasional lifting of objects such as office equipment and computer paper (up to 30lbs.) Motor Skills Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers. Visual Skills Visual demands require constantly reading documents for general understanding and analytical purposes. Hours: Full-Time Salary: $74,664.57 annualized, plus benefits Union: Non-Union FLSA: Exempt Date Posted: February 12th, 2025 ------------------------------------------------------------------------------------------- The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Adrienne Pomeroy at 617-625-6600 x 2059 or apomeroy@somervillema.gov. Pre-Employment Requirements for All Employees: + MA Criminal Offender Record Information (CORI) clearance + Completion of Conflict-of-Interest Law Education training for municipal employees Overview of Total Rewards: + 4 weeks annual vacation (for non-union positions) union positions vary by contract + Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City + Dental coverage low and high plans through Cigna + Vision care through Vision Service Plan (VSP) + Long term disability through Sun Life + Group and voluntary life insurance through Boston Mutual + Health Care and Dependent Care flexible spending through Benefit Strategies + Deferred compensation plans through a choice of three vendors + Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health + Annual cancer screening & wellness release + Somerville Retirement Pension System + Tuition reimbursement + MBTA pass program + FREE Blue Bikes membership + Eligible employer for the Public Service Loan Forgiveness Program (PSLF) Benefits listed are for benefits-eligible positions and the above information is meant to be a general overview of the benefit programs offered by the City of Somerville and not a binding contract. 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