Procurement Monitoring Specialist, Statewide - Contract Administrator V / Hybrid Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4793581) Apply  Procurement Monitoring Specialist, Statewide - Contract Administrator V / Hybrid Salary $86,916.00 - $97,000.08 Annually Location Denver, CO Job Type Full Time Job Number AAA-81598-11525 Department Department of Personnel & Administration Division Office of the State Controller Opening Date 01/16/2025 Closing Date 1/28/2025 11:59 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. FLSA Status Exempt; position is not eligible for overtime compensation. Department Contact Information Heather Siegal heather.siegal@state.co.us Primary Physical Work Address Eligible for a hybrid flexible work assignment within Colorado and may be required to work on site at 1525 Sherman St Denver Co 80203 as necessary to meet business needs. How To Apply Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. + Description + Benefits + Questions Department Information This position is only open to Colorado state residents. NOTE: This posting may fill more than one vacancy. At least two full time positions will be filled with this announcement. Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. Apply for a job with the State of Colorado (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=youtu.be) To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video What Happens After You Apply (https://youtu.be/Bevm6F3LfBM) Committed to Diversity - We foster a workforce that is reflective of the communities we serve. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion (https://www.youtube.com/watch?v=eAPo-IRsOZU&t=3s) The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships. DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth. If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more. Good Government Starts Here! Why We Want You: We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government. What You'll Get From Us: In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video (https://www.colorado.gov/pacific/dhr/benefits) for details on the benefits offered to employees. Description of Job The Monitoring Specialist will develop and implement a robust procurement monitoring program that enhances state agencies' transparency, accountability, and efficacy. The Monitoring Specialist will enforce procurement rules and policies by identifying instances of non-compliance, working with agencies on a corrective action plan, providing training to agencies, and modifying delegation agreements as needed. Once the program is in place, the Monitoring Specialist will conduct monitoring to ensure that procurement activities align with State procurement codes and rules, policies, and all State and Federal laws. A well-designed procurement monitoring program benefits the state and its stakeholders by fostering trust in public procurement systems and ensuring responsible use of public funds. A summary of the duties and responsibilities will include, but are not limited to, the following: Monitoring program development and implementation Acting as subject matter expert maintains in-depth knowledge and expertise in and understanding of state procurement codes and rules, state controller policies, and other applicable state and federal laws. Works with the CPO and the Procurement Programs Manager to develop and implement a statewide procurement monitoring program to ensure fairness, accountability, and efficiency in State procurement, with a focus on purchasing. This includes but is not limited to: + Define program objectives and scope: Identify the main goals, determine the procurement activities to be monitored, and identify the agencies involved. + Develop strategic guidelines for the program that maintain DPA/SPCO’s mission. + Design the processes, guidelines, rules, and standards that agencies use. + Develop monitoring tools and methodologies for data collection and analysis of processes and outcomes, including risk assessment and critical performance indicators. + Implement the program and then continuously monitor and evaluate the implementation process, making adjustments as needed. + Establish regular reporting mechanisms to communicate results, findings, and expert opinions to leadership and stakeholders, providing direction for further action on program and policy direction by others. Agency Monitoring Will conduct operational reviews and provide oversight to ensure agencies follow all procurement codes and rules, with direct influence and impact outside of DPA. Monitoring efforts will focus on the performance of agency procurement offices, especially purchasing, including but not limited to: + Ensure compliance with delegations and state laws, regulations, and policies, reducing the risk of legal violations. + Improve accountability by providing a framework for tracking solicitations, decisions, expenditures, and outcomes, holding agencies accountable for their actions and spending. + Identify and mitigate risks with early detection of issues such as conflicts of interest, bid-rigging, or mismanagement, enabling timely corrective actions. + Promote and ensure transparency, fair competition, and the support of equity guidelines throughout an agency’s procurement process. + Remain flexible, use judgment and resourcefulness in addressing unique situations at the agencies, and tailor the systems and guidelines to address these situations. Analysis, Reporting, and Recommendations + Evaluate complicated procurement processes and outcomes to identify inefficiencies and recommend improvements to optimize resource use and achieve better value. + Prepare reports documenting all findings and data, measured against risk assessments and critical performance indicators. + Develop expert opinions and recommendations to be presented to leadership and key stakeholders focused on refining procurement strategies, best practices, and overall performance improvement over time. + Provide consultation to agency leadership on procurement program and policy direction. + Analyze results from both individual agencies and statewide to identify best practices and training opportunities and to design mission-critical strategy, systems, processes, guidelines, rules, and standards as needed. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights *A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application , but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration. Skills-Based Hiring This position is advertised in line with the Governor’s executive order ( Executive Order 2022 015 (https://www.colorado.gov/governor/sites/default/files/inline-files/D%202022%20015%20Skills%20Based%20Hiring%20EO.pdf) ) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training or past experiences. Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description: H1H5XXCONTRACT ADMINISTRATOR V (https://drive.google.com/file/d/0B4enHpLSVk4aeTlNDWGRhQVF2cEU/view?resourcekey=0-CQ3QnIeZZl4rshEWUay1gA) MINIMUM QUALIFICATIONS: Experience Only: At least eight (8) years of relevant experience in procurement (purchasing/contracts) , acting as a SME of laws, regulations, or policies in an occupation related to the work assigned to this position OR Education and Experience: A combination of related education and/or relevant experience in procurement (purchasing/contracts) , acting as a SME of laws, regulations, or policies equal to at least eight (8) years The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications: + Previous State Service related to the work assigned to the position + Hold public procurement certifications such as CPPB, CPPO, or CPPX + Previous experience in a policy, legal, audit, or highly technical setting + Experience developing or implementing a robust procurement monitoring program + Experience with auditing or procurement oversight + Experience implementing a wide reaching programs + Attention to detail, creative problem-solving, deadline/achievement-oriented + Strong project management and organizational skills + Exceptional communications skills which include the ability to adapt verbal communication style to various situations and all levels within the organization as well as writing skills that produce documents which are formal, comprehensive, persuasive and understandable Conditions of Employment: + A pre-employment criminal background check will be conducted as part of the selection process. Comparative Analysis Process The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview. Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules . Supplemental Information The State of Colorado believes that equity, diversity, and inclusion drive our success , and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Accommodations : The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal heather.siegal@state.co.us The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 This position requires Experience Only: At least eight (8) years of relevant experience in procurement (purchasing/contracts), acting as a SME of laws, regulations, or policies in an occupation related to the work assigned to this position OR Education and Experience: A combination of related education and/or relevant experience in procurement (purchasing/contracts), acting as a SME of laws, regulations, or policies in an in an occupation related to the work assigned equal to at least eight (8) years Do you meet this qualification? + Yes + No 02 If you selected yes, please tell us about your qualifying education or equivalent experience here, including names of organization and dates of service. 03 Please outline any experience with and knowledge of state procurement (purchasing and/or contracts). 04 Please describe your experience developing and/or implementing a new program. 05 FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO: Per the requirements of the Step Pay Program, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. If you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known): Required Question Employer State of Colorado Address See the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/ Apply Please verify your email addressVerify Email