Procurement Specialist, Sr Print (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/4801820) Apply  Procurement Specialist, Sr Salary $41.52 - $53.91 Hourly Location 1120 SW 5th Ave, OR Job Type Regular Job Number 2025-00179 Bureau City Operations Service Area Opening Date 01/27/2025 Closing Date 2/10/2025 11:59 PM Pacific + Description + Benefits + Questions The Position Job Appointment: Full time, regular Work Schedule: Monday – Friday, 8am-5pm. Alternate schedule may be available after probationary period. Work Location: Hybrid during probationary period. In-person work to be conducted at The Portland Building located at 1200 SW 5th Avenue. The position will work fully remote after probationary period is complete. Remote work must be performed within Oregon or Washington. For more information, click here (https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee) . Benefits: Please check our benefit tab for an overview of benefit for this position Union Representation: This classification is represented by the District Council of Trade Unions (DCTU) collective bargaining agreement. Applicants start at the entry salary rate. If you are a DCTU represented employee, see labor agreement for additional information or talk to your union representative. You can view the labor agreement here: Current City Labor Agreements (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume. About the Position: The Senior Procurement Specialist is knowledgeable and experienced in procurement law, including but not limited to Federal and State statutes, City Code, and applicable City Programs. The incumbent will work with a variety of people, including those internal to the City as well as vendors, contractors and members of the public to resolve problems and conflicts arising during the solicitation process. Included among critical duties are: insuring that costs, pricing strategies and rating/evaluation criteria are fiscally and legally correct and in accordance with the State and City's procurement rules and policies; assuring solicitations are designed to attract diverse, responsive responses; providing oversight that guarantees that City solicitation processes are fair and equitable, negotiation strategies are effective, and final contract development minimizes risk for the City, and provides for effective contract management by City staff. As a Sr. Procurement Specialist, you will: + Be responsible for administering the City's procurement processes for formal and informal projects. + Ensure procurement processes are responsible, effective, legal, and defensible. + Resolve problems, conflicts, and protests arising during the procurement process and after execution of contracts. + Draft and negotiate public contracts that are reasonable, fair, and appropriately mitigate risk. + Guide internal customers through procurement processes to ensure compliance with various governmental regulations, including but not limited to State and Federal statues, City Code, Universal Commercial Code, City Standard construction Specifications, and applicable City Policies. + Orchestrate the procurement process for complex projects with diverse stakeholders and potential citywide impact. + Devise innovative approaches to addressing the City's procurement requirements that include providing technical assistance to bureaus on a wide range of issues. About Procurement Services: Procurement Services provides strategic, responsible public contracting services to deliver the best value for our customers. We are dedicated to our community and partner with vendors to contribute toward a Portland that thrives equitably, economically and environmentally. At the heart of the City of Portland's Procurement Services is our unwavering commitment to our two core pillars: social equity and business excellence. We believe in the power of procurement to drive positive change. Our mission is to ensure fairness, inclusivity, and transparency while maintaining a goal to continually improve and deliver on the highest standards of procurement practices. Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: + Knowledge of processes, techniques, laws, regulations and guidelines of governmental purchasing and contracting; including public decision-making processes. + Experience presenting and defending information on solicitations in which you have had significant responsibility for scope and process development to internal and external stakeholder. + Experience procuring high value and high-profile goods, products and services, including evaluating vendors and vendor services, making effective purchasing decisions, and writing solicitations, contracts, and amendments. + Experience effectively reviewing submitted documents and ensuring the completeness and accuracy of all required files, records, and documentation. The Recruitment Process STEP 1: Apply online between Monday, January 27, 2025 – Monday, February 10, 2025 Required Application Materials: + Resume + Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: + Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: + Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. + Your resume should support the details described in your responses to the supplemental questions. + How We Determine Pay : The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience. + Do not attach materials not requested. + All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. + All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. + You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills. Step 2: Minimum Qualification Evaluation: Week of February 10, 2025 + An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. + Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. + You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information. + Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of February 17, 2025 + Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): March + Hiring bureau will review and select candidates to interview. Step 5: Offer of Employment: April Step 6: Start Date: May + A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following: + Veteran Preference + ADA, Pregnancy, and Religious Accommodations + Work Status + Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to + Health Care (Medical, Vision and Dental) + Carrot Fertility + Wellness Benefits + Life Insurance + Long-term disability coverage to eligible employees and their families. + Employee Assistance Plan + Flexible Spending Accounts + Retirement + Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer + Family Medical Leave + City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) . 01 Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible. The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy. Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration. Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement. Have you read and understood all the information listed above? + Yes + No - If you have any questions, please contact the recruiter on the announcement. 02 Where did you first learn about this job opportunity? (If on a website or job board, please specify which one) 03 The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process) + My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality. + You may release my application; I am waiving confidentiality. 04 Do you have knowledge of processes, techniques, laws, regulations and guidelines of governmental purchasing and contracting; including public decision-making processes? + Yes + No 05 Provide a detailed example(s) of your knowledge of processes, techniques, laws, regulations and guidelines of governmental purchasing and contracting; including public decision-making processes. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 06 Do you have experience presenting and defending information on solicitations in which you have had significant responsibility for scope and process development to internal and external stakeholder? + Yes + No 07 Provide a detailed example(s) of your experience presenting and defending information on solicitations in which you have had significant responsibility for scope and process development to internal and external stakeholder. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 08 Do you have experience procuring high value and high-profile goods, products and services, including evaluating vendors and vendor services, making effective purchasing decisions, and writing solicitations, contracts, and amendments? + Yes + No 09 Provide a detailed example(s) of your experience procuring high value and high-profile goods, products and services, including evaluating vendors and vendor services, making effective purchasing decisions, and writing solicitations, contracts, and amendments. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 10 Do you have experience effectively reviewing submitted documents and ensuring the completeness and accuracy of all required files, records, and documentation? + Yes + No 11 Provide a detailed example(s) of your experience effectively reviewing submitted documents and ensuring the completeness and accuracy of all required files, records, and documentation. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. Required Question Employer City of Portland Address 1120 SW 5th Ave, Room 987 Portland, Oregon, 97204 Website http://www.portlandoregon.gov/jobs Apply Please verify your email address Verify Email