Procurement Specialist 2 Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4780499) Apply  Procurement Specialist 2 Salary $58,035.00 - $88,235.00 Annually Location Dauphin County, PA Job Type Civil Service Permanent Full-Time Job Number CS-2025-15974-02720 Department Department of Health Division HL Prcmnt Off Opening Date 01/08/2025 Closing Date 1/21/2025 11:59 PM Eastern Job Code 02720 Position Number 50698929 Union Non Union Bargaining Unit A3 Pay Group ST07 Bureau / Division Code 00076801 Bureau / Division HL Procurement Office Worksite Address 625 Forster Street City Harrisburg, Pennsylvania Zip Code 17120 Contact Name Rebekah Gregorowicz Contact Email rgregorowi@pa.gov + Description + Benefits + Questions THE POSITION Are you a diligent and detail-oriented professional, who is ready to take on a more advanced role? If so, we invite you to be part of our purchasing operations team, where you will be essential in maintaining the efficiency of our procurement processes. In the role of Procurement Specialist 2, you will engage in policy review and updates, collaborate with senior personnel from external agencies, and provide support across various offices within the PA Department of Health. Embrace this opportunity and submit your application for this exciting role today! DESCRIPTION OF WORK In this role, you will be responsible for planning, directing, developing, and coordinating the review, analysis, and application of complex contract and grant documents that service individuals throughout the commonwealth. You will provide support to various offices within the Department of Health, including the Secretary's Office, while exercising a significant degree of autonomy. Additionally, you will manage politically sensitive procurements and requests, assist in the review and revision of policies, processes, and procedures, and offer recommendations to the supervisor, Assistant Director, and Director. You may also be required to act as a backup content administrator for the Department's contracts and grants website, possessing full permissions. Moreover, you will be responsible for handling IT-related purchase orders, contracts, and procurements. Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=50698929) . Work Schedule and Additional Information: + Full-time employment + Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. + Telework: You may have the opportunity to work from home (telework) full-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. + Salary: In some cases, the starting salary may be non-negotiable. + You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: + One year of experience as a Procurement Specialist 1 (commonwealth title); or + One year of professional experience performing contract management work; and a bachelor’s degree in business, supply chain, logistics, project, or operations management, or a related field; or + An equivalent combination of experience and training. Other Requirements: + You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency. + You must be able to perform essential job functions. How to Apply: + Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). + If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. + Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. + Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: + Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov . Telecommunications Relay Service (TRS): + 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION + Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). + Your score is based on the detailed information you provide on your application and in response to the supplemental questions. + Your score is valid for this specific posting only. + You must provide complete and accurate information or: + your score may be lower than deserved. + you may be disqualified. + You may only apply/testoncefor this posting. + Your results will be provided via email. Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) ! See the total value of your benefits package by exploring ourbenefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box. *Eligibility rules apply. 01 Have you been employed by the Commonwealth of Pennsylvania as a Procurement Specialist 1 for one full year or more? + Yes + No 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.] 03 How many years of full-time professional experience performing contract management work do you possess? (Contract management work is the process of managing contracts, deliverables, deadlines, and contract terms and conditions.) + 1 year or more + 6 months but less than 1 year + Less than 6 months + None 04 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05 How much graduate coursework have you completed in business, supply chain, logistics, project, or operations management, or a related field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link. For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. + 30 credits or more + 15 but less than 30 credits + Less than 15 credits + None 06 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . + Yes 07 WORK BEHAVIOR 1 - RESEARCH Conducts research by gathering, analyzing, and interpreting information related to procurement needs. Researches and coordinates information from other personnel and program areas to determine the best method of contracting for items or services. Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience researching records and files for various contracting projects and reports and gaining information through discussions with customers, partners, or stakeholders. I compiled all available information from a variety of data sources and determined if the information was appropriate for inclusion in the final analysis. + B. I have experience researching records and files for various contracting projects and reports and gaining information through discussions with customers, partners, or stakeholders. I compiled all available information from a variety of data sources but did NOT determine if the information was appropriate for inclusion in the final analysis. + C. I have successfully completed college-level coursework related to research methods, research design and analysis, library sciences, market research, or data collection. + D. I have NO experience or coursework related to this work behavior. 08 In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience. + The actual duties you performed related to researching and compiling information. + Your level of responsibility. 09 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 10 WORK BEHAVIOR 2 – CONTRACT DEVELOPMENT AND PROPOSAL ANALYSIS Develops technical specifications and language for agency contracts, requests for proposals, quotes, information, applications, and invitations to bid in accordance with established contract and procurement policies. Analyzes vendor proposals and creates follow-on documents to ensure procurement needs are met and established policies are followed. Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience developing technical specifications and language for contracts. I analyzed vendor proposals to ensure procurement needs were met and established policies were followed. + B. I have experience analyzing vendor proposals to ensure procurement needs were met and established policies were followed but did NOT develop the technical specifications and language for the contracts. + C. I have successfully completed college-level coursework related to procurement, business administration, logistics, contract law, or supply chain management. + D. I have NO experience or coursework related to this work behavior. 11 In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience. + The actual duties you performed related to contract development and proposal analysis. + The types of contracts and proposals you developed and analyzed. + Your level of responsibility. 12 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 13 WORK BEHAVIOR 3 – CONTRACT NEGOTIATION AND EVALUATION Negotiates contract terms and conditions such as cost, delivery, performance, and technical requirements. Evaluates vendor performance to determine necessity for amendments, extensions, or termination of contracts. Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience negotiating contract terms and conditions. I evaluated vendor performance to determine the need for amendments, extensions, or termination of contracts. + B. I have experience evaluating vendor performance to determine the need for amendments, extensions, or termination of contracts but did NOT negotiate the contract terms and conditions. + C. I have successfully completed college-level coursework related to contract negotiation, contract management, or data analysis. + D. I have NO experience or coursework related to this work behavior. 14 In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience. + The actual duties you performed related to contract negotiation and evaluation. + The types of contracts you negotiated and evaluated. + Your level of responsibility. 15 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 16 WORK BEHAVIOR 4 – TECHNICAL ASSISTANCE Provides technical assistance and consultative services to staff regarding the development, implementation, and evaluation of procurement contracts. Advises staff and vendors on procurement regulations, policies, and methods. Assesses and defines needs or problems and recommends possible solutions. Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience providing technical assistance and consultative services to staff and vendors to identify needs and answer questions. I recommended possible solutions to problems or concerns. + B. I have experience providing technical assistance and consultative services to staff and vendors to identify needs and answer questions but did NOT recommend possible solutions to problems or concerns. + C. I have successfully completed college-level coursework related to public relations, counseling, public speaking, psychology, or sociology. + D. I have NO experience or coursework related to this work behavior. 17 In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience. + The actual duties you performed related to the technical assistance you provided. + Your level of responsibility. 18 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 19 WORK BEHAVIOR 5 – WRITTEN COMMUNICATION Prepares technical or narrative documents such as status or monthly reports, which identify current expenditures or contract activity. Authors narrative and analytical reports that convey a project's effectiveness in meeting business requirements. Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience writing reports or other documents which included recommendations for changes or action. + B. I have experience writing reports or other documents to provide information, but they did NOT include recommendations for changes or action. + C. I have experience drafting reports or other documents but someone else ensured the accuracy of the included information. + D. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism. + E. I have NO experience or coursework related to this work behavior. 20 In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience. + The actual duties you performed related to written communication. + The types of documents you prepared. + Your level of responsibility. 21 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 22 WORK BEHAVIOR 6 – DEVELOPING STANDARDS AND PROCEDURES Develops and implements procedures to eliminate unacceptable risk and provide a uniform system of controls to ensure accountability related to purchasing. Monitors agency compliance with established purchasing standards and identifies areas of risk related to the accuracy and completeness of procurement documents. Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience developing purchasing standards and procedures and implementing changes as necessary. + B. I have experience implementing purchasing standards and procedures. I provided feedback and recommendations for changes as needed. + C. I have successfully completed college-level coursework related to policy development. + D. I have NO experience or coursework related to this work behavior. 23 In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience. + The actual duties you performed related to developing purchasing standards and procedures. + Your level of responsibility. 24 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours Required Question Agency Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov