The Procurement Specialist will encompass the full range of the purchasing process that aligns with the responsibilities of the Purchasing, Contracts, Accounting, and Shipping & Receiving teams.  In this role, you will implement relevant business management concepts and processes to execute and provide contractual support and documentation in support of programs.  

Category: Procurement 

Location: Mojave, CA

Citizenship Required: United States Citizenship

Clearance Type: None

Schedule: 9/80 Work Schedule

Benefits: 100% Paid Benefits and 401k Matching 

Summary:

Founded by legendary aircraft designer Burt Rutan, Scaled Composites is a 40-year-old aerospace company continually working to push boundaries, prove out ideas, and influence the future. We are a rapid prototyping and manufacturing facility, designing, building, and testing proof-of-concept and prototype vehicles. We have flown an average of one new aircraft type per year over our 40-year history such as Proteus, GlobalFlyer, SpaceShipOne, Model 401, and Stratolaunch.

 

Duties and Responsibilities include, but are not limited to:

Purchases routine, non-discretionary materials and supplies as well as more complex purchases: machining jobs, raw materials, project orders, complex parts and components, etc. while utilizing knowledge of flowdowns (FAR/DFARs).Maintains assistance with processing (following the process from beginning to end of) Purchase Orders and assisting with administrative tasks, as needed, to support the Procurement Team. Trains and mentors lower-level team members.Reviews and with the assistance of Procurement Manager, negotiates terms and conditions with vendors.Maintains records and files pertinent to purchasing, contracts and shipping receiving information.Resolves routine questions and problems.Compiles, records, and tracks purchasing activities and pricing data. Pulls, organizes, and distributes the Open Order Report in conjunction with checking status and expedites deliveries of material ordered and shipments received.Coordinates return of rejected or unsuitable orders. Responds to requests for purchasing data and status of material activities. Works with internal customers to ensure specifications are appropriate for the services or products required.Identifies opportunities to reduce cost, improve efficiency and manage risk through targeted negotiations.Completes change orders and reconciles POs per invoices received, as well as obtains invoices from vendors as needed. Maintains vendor relationships through phone calls and meetings.Processes Requests for Quotations and Proposals and receives same, analyzing proposed pricing from potential suppliers. Delivers formal analysis to our internal customers and supports audits.Assists the Small Business and Bids & Proposal Department with quotes required on Bill of Material for proposal preparation. Assists the Small Business team with developing and maintaining a bidder’s list of small, HUBZone small, small disadvantaged, women-owned small, veteran owned small, and service-disabled veteran-owned small business concerns from all possible sources, along with obtaining and recording socioeconomic status.Assists the Subcontracts Team with administration duties including but not limited to creation of, change orders, and invoice approvals, as well as conversations with Contracts and PBM teams for subcontract planning and compliance.

Required Skills/Abilities: 

Employs sound business practices and assesses supplier performance as part of follow-up activities.Good verbal and written communication skills. Good interpersonal and customer service skills.Good sales and customer service skills.Great organizational skills and attention to detail.Great time management skills with a proven ability to meet deadlines.Strong analytical and problem-solving skills.Ability to function well in a high-paced and at times stressful environment.Ability to quickly learn Purchasing Database Program & Contracts reporting methods. Ability to work autonomously, as well as in a team setting.Proficient with Microsoft Office Suite or related software.

Education and Experience:

Bachelor’s degree in business administration or a related discipline is preferred.4+ years of relevant experience with U.S. Government DoD Contract Administration, Supply Chain, or related discipline.Experience working or knowledge of Costpoint is preferred. Experience and/or working knowledge of the Federal Acquisition Regulations and Defense Federal Acquisition Regulations is preferred.

Essential Functions: 

Requires mobility and the ability to bend and reach May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds. Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate computer keyboard) Vision at close distances and the ability to adjust focus for prolonged periods (i.e., computer screen)Ability to remain sedentary or stationary for prolonged periods of time Ability to write for extended periods of time Ability to work in an office setting for prolonged periods of timeMay be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc. Occasional reaching overhead and lifting up to 15 poundsAbility to converse and communicate information with othersOccasional exposure to chemical vapors and/or fumes in low non-hazardous concentrationPotential to climb up and down steps on a daily basisMust be able to read and understand SDS