Procurement Specialist Print (https://www.governmentjobs.com/careers/coralgablesfl/jobs/newprint/4711686) Apply  Procurement Specialist Salary $66,048.12 - $102,374.52 Annually Location City of Coral Gables, FL Job Type Full-time Job Number 0216-001 Department Finance Department Opening Date 10/29/2024 Closing Date 11/19/2024 11:59 AM Eastern + Description + Benefits + Questions Summary The City of Coral Gables, Florida, The City Beautiful, a progressive, international, coastal and historic City is seeking a highly qualified professional who is inspired by interesting challenges of an established, but dynamic community for the position of Procurement Specialist. The City has a population of 51,000 residents, has a vibrant downtown and is home to the University of Miami. It is proud to be ranked by Forbes.com ninth out of America's Top 25 Towns to Live Well and America's sixth most successful walkable suburb by the Wall Street Journal. Job Duties and Responsibilities The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Reviews formal and informal bid specifications to ensure consistency with department objectives and that competition is not restricted. Confers with City departments to determine purchasing needs and prepares specifications and formal Request for Proposals (RFP), Request for Qualifications (RFQ), and Invitation to Bids (ITB), for the purchase of goods and services. Schedules, advertises, facilitates and records pre-bid/pre-proposal conferences and evaluation committee meetings. Prepares tabulations and evaluates bids and proposals received for compliance with City solicitations and the Procurement Code and makes recommendations regarding bids and acceptance of the best option available. Coordinates numerous activities required to complete large purchasing transactions with City departments. Receives, examines, and processes departmental requisitions for routine and non-routine goods and services. Reviews emergency requests, investigates sole source purchases and makes recommendations for awards. Prepares and writes Commission Memos and Resolutions for bid and proposal award recommendations. Reviews contracts and leases to ensure consistency with Resolutions, solicitations and applicable governing laws and ordinances in preparation for contract and lease execution. Expedites the delivery of goods and services and evaluates vendor performance based on knowledge of prices, delivery execution, and feedback received from using departments. Assists with coordinating construction, design and professional service contracts, and competitive negotiations, including but not limited to construction management at risk and design/build. Completes purchasing transactions associated with the procurement of construction and construction related services. Analyzes buying patterns and reviews alternative sources, surveys markets to determine best source, new sources, market conditions and trends. Provides training and guidance to City personnel and vendors regarding the City’s rules, regulations and ordinances as they relate to proper purchasing procedures. Attends meetings and conferences as directed on behalf of the Procurement Division. Makes recommendations regarding administrative policies and procedures. Reviews, analyzes and resolves complex purchasing problems and transactions. Reviews repetitive purchases for incorporation into contracts which are economically advantageous, such as consolidating annual requirements for commodities common to several City departments. Tracks contracts approaching the end of their term and coordinates renewal/re-bid with departments. Handles special projects, as assigned by the Chief Procurement Officer and Assistant Chief Procurement Officer. Assists in the disposition of surplus equipment and property. Assists in the annual year-end closing process, including inventory activities as applicable. Prepares a variety of comprehensive reports. Maintains good working relationships with and provides excellent customer service to vendors, City employees, the general public and other agencies. Performs other related tasks as required. Qualifications A Bachelor’s Degree in Public Administration, Business Administration or related field preferred. Four (4) years public sector procurement experience in a related position is required. Other related experience may be considered. A CPPB (Certified Professional Public Buyer), a CPPO (Certified Public Purchasing Officer) or a CPM (Certified Purchasing Manager) is desirable. Any comparable amount of training or experience may be substituted for the minimum qualifications. Valid State of Florida Driver’s license. Additional Information The City of Coral Gables is an Equal Opportunity Employer/Drug Free Workplace HOLIDAYS: 15 days including 3 floating days. SICK LEAVE: 110 hours annually. ANNUAL LEAVE: 94 hours in the first year of employment, increasing up to 210 after 25 years. Employees must take 40 hours of annual leave each year. BEREAVEMENT LEAVE: 5 or 10 days for the death of a family member in accordance with the City's Personnel Rules & Regulations. HEALTH INSURANCE: Fully paid by the City (HMO Select). Coverage becomes effective 1st of month following 30 days. Employee may purchase coverage for eligible dependents at a cost of approximately 50% of the premium. DENTAL INSURANCE: Available at a cost to all employees through payroll deduction. LIFE INSURANCE: Term Life and Accidental Death and Dismemberment equal to 1 x annual salary (up to $200,000) fully paid by the City. VOLUNTARY BENEFITS: Several plans are available, such as Short Term Disability, Life Insurance and Critical Illness policies through payroll deductions. LEGAL SERVICES: Legal Service plan available at a cost to all employees through payroll deductions. POST EMPLOYMENT HEALTH PLAN (PEHP): The City deposits $950 annually into an individual account for each employee. Monies may be used to pay premiums or medical expenses after retirement. DEFERRED COMPENSATION: Employees may defer a portion of their pre-tax salary in the 457 Deferred Compensation Program. TUITION REIMBURSEMENT: $2,000 per semester ($6,000 maximum annually) as per the City's Rules and Regulations. CELL PHONE: Cell phone provided at a monthly cost of $20.00, if required by department. RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below: - Venetian Pool – No charge for daily admission. - Tennis Centers – No charge for daily court fees - Youth Center – 50% off residential rates for memberships and 25% off camps and other programs. Golf at Biltmore & Granada: - Monday through Friday – no charge - Saturday, Sunday and Holidays: - Before Noon – Twilight fees apply - After Noon – No charge (cart fees apply at all times) PENSION: City Retirement Plan - Mandatory employee contribution of 10 % of salary; Vesting period is 10 years. OR Defined Contribution - 401a - Contribution by City of 7% of employee base annual salary. Vesting period 5 years. Employee not required to contribute. ***Note: Benefits subject to change.*** 01 Do you have a Bachelor's degree in Finance, Accounting, Business Administration, or Public Administration? + Yes + No 02 Do you have four (4) years public sector procurement experience in a related position as required? + Yes + No 03 Do you have one of the following certifications: CPPB (Certified Professional Public Buyer), CPPO(Certified Public Purchasing Officer) or a CPM (Certified Purchasing Manager)? + Yes + No Required Question Agency The City of Coral Gables Address 214 Minorca Avenue Coral Gables, Florida, 33134 Phone 305-460-5523 Website http://www.coralgables.com