With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

The Luzon Field Office Procurement Specialist is responsible for managing the timely execution of the sourcing and procurement process, specifically for Hotel/Lodging, Venue, and Catering requirements, as well as other assigned categories, ensuring compliance with WV Procurement Policies. This role involves negotiating with suppliers to achieve cost savings, creating framework agreements, and evaluating supplier bids based on price, quality, and service. The specialist also verifies budget appropriations and works closely with vendors and internal teams to meet procurement needs efficiently. Additionally, the position includes administrative duties related to office, fiscal, and customer relations management, and may require participation in emergency response teams depending on expertise and training.

Major ResponsibilitiesDetermines the proper sources and suppliers of Goods, Works and Services (GWS) its availability, terms of sales and mode of delivery to support and ensure timely implementation of the organization’s deliverables.Prepares, coordinates and conducts negotiations with suppliers to achieve business objectives.Recommends and/or selects the best bid/offer among potential suppliers.Regularly monitors requests for buyers’ actions in ProVision that may hinder timely generation of Purchase Order through the system (e.g., PO to be sent manually, missing delivery address information and others).Monitors suppliers’ timely delivery of orders and ensure receipts of GWS are documented as per defined procedures.Ensure suppliers’ timely submission of invoice and or statement of account. Ensure timely endorsement of sales invoice received for processing of payment. Maintains good level of professional relationship with suppliers as well as strong partnership with internal customers.Reviews requisition and ensure accuracy, terminology, and specifications. Work with the assigned projects in the development of the annual procurement plan and its regular review, monitoring and updating process.Closely coordinate with customers to ensure advance preparation and planning process for special/ complex purchasing projects/ requirements. Attends projects/APs regular team meeting. Provide guidance to stakeholders (customers and suppliers) on Source to Pay process and systems improvements and update.Ensure competent, quality and compliant execution and monitoring of all purchasing transactions.Monitors and manages claim to suppliers for defectives, shortage, missing parts.Closely coordinate purchasing details with stakeholders (requestor, suppliers, logistics) such as delivery schedule, pricing revisions, order cancellation/change and delivery and invoice discrepancies.Reviews purchase order claims and contracts for conformance to WV policy; resolves problems and issues arising from purchase of services, supplies and equipment in close coordination with the supervisor as needed; and manage hard and soft copies of supplier’s registration documents, contracts, suppliers’ invoice and delivery receipts and other purchasing documents.Coordinate with Shared Services Center for the Supply Master Data Update and Maintenance (Item, Contract and Suppliers). Monitoring Documentation, and Control   in place Governance and Issue Resolution.Facilitates strategic sourcing for low spend – high volume items and other categories to be assigned and as allowed for Grant Funded Project. Ensure consistent and compliant implementation of supplier registration process; monitors contract duration and supplier performance against the Contract Terms & Conditions.Participates in the review and assessments of suppliers.Sets and defines periodical or annual performance accountability and deliverables under the supervision of immediate supervisor.Submits monthly reportorial requirements to immediate supervisor.Models' biblical ethics, Christian values and beliefs in action and lifestyles while in and out of duty.Demonstrate an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships.Support emergency response as necessary.

Qualifications

Bachelor Degree or equivalent experienceAt least three (3) years’ experience in procurement, specifically in Hotel, Lodging, Venue and Catering categories Familiar with modern procurement methods, procedures, and specifications review; methods and techniques utilized in analyzing the quality of services; sources of procurement information Experience performing detailed work related to wide variety of events and services; monitoring market conditions and current prices & conduct ocular visits to event venuesStrong analytical skillsKnowledgeable with modern office methods and equipment; operation of personal computer; software programs including word processing, spreadsheet tools, presentation documents and use of procurement softwareStrong knowledge of Source to Pay ProcessFluent in written and oral in both English and Filipino

Applicant Types Accepted:

Local Applicants Only