**Working Title: Procurement Specialist** **Job Class: Buyer 2** **Agency: Housing Finance Agency** + **Job ID** : 83747 + **Location** : St. Paul + **Telework Eligible** : Yes + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open to all qualified job seekers + **Date Posted** : 01/30/2025 + **Closing Date** : 02/18/2025 + **Hiring Agency/Seniority Unit** : Housing Finance Agency / Housing Finance-MAPE + **Division/Unit** : Planning and Administration / Procurement and Contracting + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $26.04 - $37.98 / hourly; $54,371 - $79,302 / annually + **Classified Status** : Classified + **Supervisor** : Kim Bailey + **Bargaining Unit/Union** : 214 - MAPE + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Minnesota Housing is hiring! We’re a mission-focused financial institution looking for a Procurement Specialist for our centralized Procurement, Contracting and Grants Management Department. This position serves as the agency’s certified procurement specialist managing and executing all purchasing for the agency. The position provides direction, guidance and oversight to divisions and departments on proper purchasing practices. It is also responsible for the development and implementation of related policies and procedures and providing training to agency staff. **Essential Job Duties** + Conduct effective and equitable purchasing within state law, statute, Department of Administration’s and agency’s policies, procedures and processes to meet the agency needs for services, supplies and equipment. + Review purchasing requests and make decisions on the proper method of purchasing. + Provide quality customer service to internal and external partners to ensure needs are met and problems are resolved in a timely manner. + Promote, monitor, and evaluate the agency’s equity in procurement goals. + Develop, implement, and lead continuous improvement of agency purchasing policies, procedures and processes and train agency staff to ensure compliance. + Create, maintain, and manage purchase orders in the State-Wide Integrated Financial Tools (SWIFT) accounting and procurement system. + Review, monitor and update outstanding purchase orders to keep encumbered amounts current, accurate and ensure timely payment. + Complete and manage the fiscal year end reviews of purchase orders, including closing of purchase orders and establishing new fiscal year blanket purchase orders. + Provide technical expertise and guidance to agency staff on development of professional technical Requests for Proposals (RFP) and other solicitations, contract negotiation, drafting, execution and contract management. + Review and approve professional technical services Requests for Proposals, contracts and amendments, Annual Plan Agreements, Interagency Agreements, master contracts and work order contracts, Equity Select contracts, and other related contracts to ensure compliance with State statutes, policies and procedures, Department of Administration’s Office of Procurement and Office of Equity in Procurement procedures and requirements. + Perform other duties as assigned. **Minimum Qualifications** **To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.** **Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.** + **Two (2) years of advanced technical/professional level experience in purchasing, developing, and evaluating specifications and issuing purchasing orders and contracts.** + A Bachelor’s degree in Business Administration, Finance, Accounting, Public Policy or Administration may substitute for one (1) year of professional experience OR a master’s degree in the above fields may substitute for eighteen (18) months. + **Two (2) years of experience working with the State of Minnesota, Statewide Integrated Financial Tool (SWIFT) accounting and procurement system.** + **Must currently have Authority for Local Purchase (ALP) certification at the $25,000 level.** + **Working knowledge of state statutes, principals, practices, and procedure regarding government purchasing and contracting.** + **Experience drafting, publishing, and managing Request for Proposals** + **Experience drafting, reviewing, and interpreting contracts and general contracts management, including development, and drafting of scope of work, deliverables, and outcomes.** + **Experience with reading, comprehending, researching, and analyzing state laws, regulations, policies, procedures, and guidelines as they relate to purchasing and procurement with the ability to apply them to individual circumstances.** + **Experience with project management, including leading processes with tight timelines, adjusting to changing priorities, strong organizational skills, and attention to detail.** **Preferred Qualifications** + Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures. + Authority for Local Purchase (ALP) certification or experience at the $50,000 level. + Experience drafting and implementing policies, procedures, and related resources. + Experience with professional technical contracts, interagency agreements and other contracts. + Demonstrated communication skills, including ability to comprehend and communicate complex information in plain language to a broad audience, including internal and external customers. + Experience with applicable state and federal laws, rules, regulations that relate to procurement and contracting using state and federal resources. + Experience with public sector procurement and contracting processes. **Physical Requirements** Requires moving office items such as file folders and small office tools. **Additional Requirements** This position requires successful completion of the following: + Reference Checks. + Job related background checks. + Conflict of Interest Disclosure. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.