Procurement Specialist III
City of Austin
Position Information Position Information Posting Title Procurement Specialist III Job Requisition Number COA093132 Position Number 113367 Job Type Full-Time Division Name FSD-CP-Corporate Procurement Minimum Qualifications
Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a related field. Four (4) years of applicable work experience may be substituted in place of the minimum education requirement. Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience.
Licenses and Certifications Required:
None. Notes to Applicants Position Overview:
Under limited supervision, and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including all formal and informal source selection services, contract monitoring and contract administration services, category management, occasional buying services, and a range of advisement and technical support services in these same areas.
Who We Are:
Our department provides a variety of financial services and programs. The Financial Services Department (FSD) serves residents, vendors, and City departments.Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management.As an internal support function within the larger City organization, FSD is proud to serve and act as a leader in financial management to its partner departments.
Click here to read more about us online! Why Join Us? Meaningful Work
Contribute to projects that improve the lives of the people in our community.
Innovation and Collaboration
Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress in a variety of financial programs.
Professional Growth and Development
Achieve your professional goals. FSD offers opportunities to advance in multiple career paths, as well as a wide variety of learning opportunities.
Work-Life Balance
Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences.
Hybrid Work Environment:The City of Austin Flexible Work Arrangement Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. Staff may be eligible to telework up to 60%/week. Work schedules are implemented to meet department requirements and are subject to change based on business needs.
Health and WellnessThe City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally well. For employees that are covered, this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.Click here to review the City of Austin’s Employee Benefits Guide.Click here to watch a short City of Austin Employment Video.
Application Details: A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. A résumé is required but will not substitute for a complete COA employment application. When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.
Additional Details: The Financial Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. This position will require a pre-employment Criminal Background Investigation (CBI). If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214.
Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
90 Day Provision for Additional Vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. Pay Range $32.23 – $40.29
Hours Monday – Friday; 8:00 a.m. to 5:00 p.m.
Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.
Staff eligible to telework must be in the office for at least 40% of their scheduled work week. Job Close Date 02/20/2025 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 124 W 8th St, Austin, TX 78701 Preferred Qualifications Experience with public sector procurement and contract management best practices. Ability to track and manage work on multiple projects simultaneously. Experience in issuing solicitations including Invitations for Bids and Requests for Proposals. Proficiency using MS Word, Excel & PowerPoint. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Performs source selection and contract formation services including informal solicitations including Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and as authorized leading cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQS); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services; master agreements; order monitoring; participating under and leading cooperative contracts; contract management; contract administration; and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, occasional buying services including purchases using a procurement card, issuing delivery orders for non-competitive releases under existing master agreements, issuing purchase orders for non-competitive buys under the State’s informal threshold. Responsibilities- Supervision and/or Leadership Exercised:May act in a lead role on assigned projects and/or programs as assigned. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of public purchasing practices and techniques. Knowledge of applicable procurement statutes, ordinances, and codes. Knowledge of accounting and budgeting process as it relates to purchasing transactions. Knowledge of contract law, terms, and conditions. Knowledge of contract category management. Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards. Skill in informal and all formal source selection processes including price competition. Skill in contract negotiation and formation, contract management, and contract administration processes. Skill in computes applications including spreadsheets, databases, and word processing software. Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in effective oral and written communication. Skill in exercising good judgment, tact, and diplomacy. Skill in using automated purchasing systems. Ability to develop and lead cross-functional teams. Ability to resolve all contract disputes.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a related field. Four (4) years of applicable work experience may be substituted in place of the minimum education requirement. Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience.
Licenses and Certifications Required:
None. Notes to Applicants Position Overview:
Under limited supervision, and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including all formal and informal source selection services, contract monitoring and contract administration services, category management, occasional buying services, and a range of advisement and technical support services in these same areas.
Who We Are:
Our department provides a variety of financial services and programs. The Financial Services Department (FSD) serves residents, vendors, and City departments.Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management.As an internal support function within the larger City organization, FSD is proud to serve and act as a leader in financial management to its partner departments.
Click here to read more about us online! Why Join Us? Meaningful Work
Contribute to projects that improve the lives of the people in our community.
Innovation and Collaboration
Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress in a variety of financial programs.
Professional Growth and Development
Achieve your professional goals. FSD offers opportunities to advance in multiple career paths, as well as a wide variety of learning opportunities.
Work-Life Balance
Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences.
Hybrid Work Environment:The City of Austin Flexible Work Arrangement Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. Staff may be eligible to telework up to 60%/week. Work schedules are implemented to meet department requirements and are subject to change based on business needs.
Health and WellnessThe City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally well. For employees that are covered, this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.Click here to review the City of Austin’s Employee Benefits Guide.Click here to watch a short City of Austin Employment Video.
Application Details: A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. A résumé is required but will not substitute for a complete COA employment application. When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.
Additional Details: The Financial Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. This position will require a pre-employment Criminal Background Investigation (CBI). If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214.
Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
90 Day Provision for Additional Vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. Pay Range $32.23 – $40.29
Hours Monday – Friday; 8:00 a.m. to 5:00 p.m.
Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.
Staff eligible to telework must be in the office for at least 40% of their scheduled work week. Job Close Date 02/20/2025 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 124 W 8th St, Austin, TX 78701 Preferred Qualifications Experience with public sector procurement and contract management best practices. Ability to track and manage work on multiple projects simultaneously. Experience in issuing solicitations including Invitations for Bids and Requests for Proposals. Proficiency using MS Word, Excel & PowerPoint. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Performs source selection and contract formation services including informal solicitations including Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and as authorized leading cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQS); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services; master agreements; order monitoring; participating under and leading cooperative contracts; contract management; contract administration; and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, occasional buying services including purchases using a procurement card, issuing delivery orders for non-competitive releases under existing master agreements, issuing purchase orders for non-competitive buys under the State’s informal threshold. Responsibilities- Supervision and/or Leadership Exercised:May act in a lead role on assigned projects and/or programs as assigned. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of public purchasing practices and techniques. Knowledge of applicable procurement statutes, ordinances, and codes. Knowledge of accounting and budgeting process as it relates to purchasing transactions. Knowledge of contract law, terms, and conditions. Knowledge of contract category management. Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards. Skill in informal and all formal source selection processes including price competition. Skill in contract negotiation and formation, contract management, and contract administration processes. Skill in computes applications including spreadsheets, databases, and word processing software. Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in effective oral and written communication. Skill in exercising good judgment, tact, and diplomacy. Skill in using automated purchasing systems. Ability to develop and lead cross-functional teams. Ability to resolve all contract disputes.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications for this position require: Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a related field. Four (4) years of applicable work experience may be substituted in place of the minimum education requirement. Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience. Do you meet the requirements for this position? Yes No * Briefly describe your experience with public sector procurement and contract management best practices.(Open Ended Question)
* Briefly describe your experience tracking and managing work on multiple projects simultaneously.(Open Ended Question)
* Briefly describe your experience with issuing solicitations, including Invitations for Bids and Requests for Proposals.(Open Ended Question)
* Briefly describe your experience and level of proficiency with Microsoft Word, Excel, and PowerPoint or similar programs.(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check Optional & Required Documents Required Documents Resume Optional Documents
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