Professional Assistant

 

 

 

Key Purpose

 

The professional assistant's duties will be to provide administrative support and services to the Group Chief Actuary, Head of Finance and Head of Group Tax and their respective teams.

 

Areas of responsibility may include but not limited to

Providing ongoing administrative support for the Heads of Group Functions as well as their team members as required

Providing support on various administrative tasks as required

Prepare and distribute agenda and meeting packs for various committees (may include audit committees, finance committees, actuarial committee, investment committee and other relevant committees or meetings)

Assist in the preparation of team meetings. Scheduling meetings: Room bookings, set up, and related document preparation, coffee orders

Minute taking in team/committee meetings

Diary and email management

Effectively deal with internal and external escalated queries the same day Collecting and returning visitors to the reception areas

Continuously build and maintain professional relationships with internal and external clients/teams

Preparation of presentation materials

 

  Office Management:

Logging of TI & Group Facilities calls

Assisting with Function & Event co- ordination for teams

Ordering from procurement

Serve as point of contact relating to reporting of repairs due

Procurement for cost centre, place order with supplier, arrange for order number to be generated, arrange approval, receipt of original invoice and send to finance for payment. Petty cash capturing for the division

Monthly and ad hoc expense claims for members of the respective teams

Travel bookings

Administration of staff training bookings and training budget

Assisting with onboarding of new recruits

 

Adhoc:

The person in this role will handle adhoc functions and projects which is not limited to the above.

 

Note : support for the Group Chief Actuary’s teams includes the Group Actuarial Function and Head of Compliance Control Function (Group), but not the Company Secretarial function.

 

Personal Attributes and Skills

Excellent communication and comprehension Appropriately follows instructions

Works productively in a high-pressure environment Upholds ethics and values.

 

Education and Experience

3+ years working experience as a PA at Senior Management level Excellent written and verbal communication skills

Proficient in MS office at an intermediate level (Ms Word, Ms Excel, Power Point, Outlook) Experience in the Company Secretariat environment would be advantageous

 

 

EMPLOYMENT EQUITY   
                             
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.